Combined SS PANDHA26P0000042359 Ice Machine Maint (Beaufort) 2July2026.pdf

Combined Synopsis/Solicitation for Ice Machine Maintenance Services (Naval Hospital Beaufort)

Action: Combined Synopsis/Solicitation NAICS Code: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PSC: J066 – Maint/Repair/Rebuild of Equipment- Instruments and Laboratory Equipment Solicitation Number: PANDHA26P0000042359 Response Date: 24 July 2026

NOTICE: Solicitation number PANDHA26P0000042359 is issued as a Request for Quotations (RFQ).

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR subpart 12.6, as amended by the FAR Overhaul (RFO), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued.

Competition Approach: 100% Total Small Business Set-Aside (FAR 6.102-2). The associated NAICS code is 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, with a small business size standard of $12.5 Million.

Description of Requirement:

The Defense Health Agency (DHA) intends to procure a firm-fixed-price (FFP) contract for non-personal Ice Machine Maintenance Services at Naval Hospital Beaufort (NH Beaufort), South Carolina. The contractor shall provide all personnel, equipment, tools, vehicles, materials, supervision, transportation, and services necessary to effectively, and economically perform all services for the maintenance and repair of medical equipment as required by the Performance Work Statement (PWS). The attached PWS provides complete details.

Period of Performance:

The contract will consist of one twelve (12) month Base Period and four twelve (12) month Option Periods.

Additionally, the Government reserves the right to extend the contract for up to an additional six (6) months in accordance with FAR 52.217-8, Option to Extend Services.

Base Year: 01 September 2026 to 31 August 2027

Option Year 1: 01 September 2027 to 31 August 2028

Option Year 2: 01 September 2028 to 31 August 2029

Option Year 3: 01 September 2029 to 31 August 2030

Option Year 4: 01 September 2030 to 31 August 2031

FAR 52.217-8: 01 September 2031 to 29 February 2032

System for Award Management (SAM): In accordance with FAR 4.1102, Offerors shall be registered in the SAM database to be eligible for contract award.

Award without Discussions: The Government intends to award without discussions but reserves the right to conduct discussions if the Contracting Officer determines them to be necessary. Offerors should submit their best terms in their initial proposal.

Payment: Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense Finance and Accounting Services (DFAS) utilizing Wide Area Workflow (WAWF). See DFARS 252.232-7006, Wide Area Workflow Payment Instructions, for more information.

Period for Acceptance of Quotations: The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

DPAS: This acquisition is rated under the Defense Priorities and Allocations System (DPAS) as: N/A

Contract Financing: The Government intends to award a commercial Firm-Fixed-Price (FFP) contract for this requirement. Contract financing is not authorized for this acquisition.

Contact Information: A Contracting Officer’s Representative (COR) will be appointed at the time of award. The successful Offeror will be furnished the COR name and contact information at the time of contract award. Offerors shall clearly demonstrate their ability to meet the requirements and deliverable schedule as outlined in the associated solicitation and PWS.

As set forth in FAR 52.212-1 (g), Contract award, the Government intends to evaluate proposals and award one contract without discussions with offerors. The offerors’ initial proposal should contain the offerors best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines it necessary.

Addendum to RFO FAR 52.212-1 INSTRUCTIONS TO OFFERORS

Submittal Instructions

Questions: All inquiries regarding this solicitation shall be submitted via email. Inquiries must specifically reference the solicitation section, paragraph, or PWS page number in question. All questions will be answered collectively via an official Amendment to the Solicitation posted to SAM.gov.

• Deadline for Questions: 17 July 2026 at 12:00PM Eastern Time

• Submit To: Contracting Officer, Andrew Pounds at Andrew.j.pounds2.civ@health.mil and Contract

Specialist, Min Aung at min.z.aung.civ@health.mil.

Proposal Submission: Submit ONE proposal via email. The proposal shall be clear and concise, with each factor submitted as a separate file. The RFQ number PANDHA26P0000042359 must be in the subject line of all email communications.

• Submission Deadline: Proposals must be received no later than 24 July 2026 by 12:00 P.M. Eastern Time.

• Submit To: Andrew Pounds at Andrew.j.pounds2.civ@health.mil and Min Aung at min.z.aung.civ@health.mil.

Proposal Format: The proposal shall be clear, concise, and logically assembled. To ensure efficient evaluation, Offeror must adhere to the following formatting rules:

Cover Page: Each complete submittal shall contain a cover page detailing the following:

Offeror’s Name and Address CAGE Code and UEI Number Point of Contact (Name, Phone, Email) authorized to negotiate on behalf of the Offeror.

The Notice Number:

Electronic Files Format: Proposal shall be submitted in formats readable by Microsoft Office 365 (Word, Excel) or Adobe Acrobat (searchable PDF).

Word Documents: Set “save as type” to “Word Document (*.docx)”.

Excel Spreadsheets: Set “save as type” to “Microsoft Excel Workbook (*.xlsx)”.

mailto:Andrew.j.pounds2.civ@health.mil mailto:min.z.aung.civ@health.mil mailto:Andrew.j.pounds2.civ@health.mil mailto:min.z.aung.civ@health.mil

PDFs: When creating PDF files, the Offeror must create the file to enable textual search and copy functions.

Prohibited Formatting: Offeror shall NOT lock, encrypt, copy-as-image, password-protect, or otherwise place security barriers on opening or searching the files. In the event the Government cannot access, open, or search the electronic proposal, the Government will consider the proposal noncompliant, and it may be deemed ineligible for award.

b. Specific Content Requirements

(1) FACTOR 1: Technical Capability Approach

(i) File Requirement: Submit one (1) electronic copy.

(ii) Content: The Offeror shall submit a written capability approach that clearly outlines the resources and methodology to be utilized in meeting the requirements of the Performance Work Statement (PWS).

(iii) Subcontractor/Partnership Plan: If the vendor intends to utilize subcontractors to perform any portion of this requirement, the vendor shall submit a narrative detailing the proposed arrangement. This narrative must explicitly demonstrate how the vendor will comply with RFO FAR 52.219-14, Limitations on Subcontracting, ensuring that at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the prime contractor. If subcontracting will not be utilized, the offeror shall submit a narrative supporting no subcontracting opportunities exist.

FACTOR 2: Price

File Requirement: Submit one (1) electronic copy of a completed price proposal.

Content: The Offeror shall propose a separate firm-fixed price for each CLIN (including options). Price proposals shall remain valid for a period of 90 calendar days from the date proposals are due.

Proposal Expenses and Pre-Contract Costs

• The RFQ solicitation does not commit the Government to pay any costs incurred in the preparation and submission of a proposal or for any other costs incurred by any offeror submitting a proposal in response to this solicitation. Offerors are cautioned against submitting conditional RFQs.

• The Government will not make assumptions concerning intent, capabilities, or experiences. Clear identification of proposal details shall be the sole responsibility of the offeror.

• Failure to clearly address all submittal requirements, evaluation criteria, and information requirements of the RFQ above may result in rejection of the submission.

(End of addendum)

RFO FAR 52.212-2 Evaluation—Commercial Products and Commercial Services.

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

(1) Non-Price Evaluation Factor -Technical Capability: The offeror shall provide all information required for the Government POC to evaluate the quotes for compliance with the requirements detailed in the PWS. The Government will subjectively evaluate the offeror's comprehensive understanding of the requirement and the feasibility of their proposed approach to successfully fulfill the contract requirements. The submittals will be evaluated to determine whether the proposed approach demonstrates a clear understanding of the requirement defined in the PWS.

Offerors’ technical proposals will receive an overall rating based on the following:

Technically Acceptable: Offeror meets all requirements or technical specifications or has submitted all documentation requested in any technical evaluation criteria and all documentation meets the standard set forth in the solicitation.

Technically Unacceptable: Offeror fails to meet all requirements or technical specifications or has failed to comply in submitting requested documentation in any technical evaluation criteria or the submitted documentation fails to meet the standard set forth in the solicitation.

Price Evaluation Factor: Offerors shall complete Attachment 2: Pricing Sheet with best and final pricing. The proposed price will be evaluated for fairness and reasonableness in relation to the solicitation requirements. Prices must be entirely compatible with the technical capability portion of the proposal.

Proposals will be evaluated initially independently of the price to determine the Offerors’ ability to meet the Government’s requirement set forth in the solicitation. The Government may make a final rating determination based on the proposal as submitted without requesting any further information. The Government will award a contract to the responsible vendor whose quotation represents the Best Value to the Government, Price and Technical Capability considered. The non-price factor, Technical Capability, is significantly more important than Price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

RFO FAR Clauses Incorporated by Reference

FAR Clause Title Date

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements – Representation Jan-17

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements Jan-17 52.204-7 System for Award Management Oct-18 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards Jun-20 52.204-13 System for Award Management Maintenance Oct-18 52.204-19 Incorporation by Reference of Representations and Certifications Dec-14

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment Nov-21

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment Nov-21

52.204-26 Covered Telecommunications Equipment or Services-Representation Oct-20

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment Nov-21

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Feb-26

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law Feb-26

52.212-4 Contract Terms and Conditions Nov-23 52.217-5 Evaluation of Options Jul-90 52.219-1 Small Business Program Representations Feb-24 52.219-14 Limitations on Subcontracting Feb-26 52.222-3 Convict Labor Feb-26 52.222-36 Equal Opportunity for Workers with Disabilities Feb-26 52.222-50 Combating Trafficking in Persons Nov-21 52.222-51 Exemption from Application of the Service Contract Labor Standards. May-14 52.223-23 Sustainable Products Feb-26 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving May-24 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation Jun-20 52.229-12 Tax on Certain Foreign Procurements Feb-21 52.232-18 Availability of Funds Apr-84 52.232-33 Payment by Electronic Funds Transfer-System for Award Management Oct-18 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Mar-23 52.233-1 Disputes May-14 52.233-3 Protest after Award Feb-26 52.233-4 Applicable Law for Breach of Contract Claim Feb-26 52.240-90 Security Prohibitions and Exclusions Representations and Certifications Feb-26 52.240-91 Security Prohibitions and Exclusions Feb-26 52.240-93 Basic Safeguarding of Covered Contractor Information Systems Feb-26 52.244-6 Subcontracts for Commercial Products and Commercial Services Feb-26 52.247-34 F.O.B. Destination Nov-91

RFO FAR Clauses Incorporated by Full Text

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

(End of clause)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 7 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

52.252-1 Solicitation Provisions Incorporated by Reference. (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.acquisition.gov

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/

52.252-5 Authorized Deviations in Provisions (Nov 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any DFARS (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

52.252-6 Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any DFARS (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

52.222-48 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Certification.

(a) The offeror must check the following certification:

Certification

The offeror □ does □ does not certify that-

(1) The items of equipment to be serviced under this contract are used regularly for other than Government purposes, and are sold or traded by the offeror (or subcontractor in the case of an exempt subcontractor) in substantial quantities to the general public in the course of normal business operations;

(2) The services will be furnished at prices which are, or are based on, established catalog or market prices for the maintenance, calibration, or repair of equipment.

(i) An "established catalog price" is a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or the offeror, is either published or otherwise available for inspection by customers, and states prices at which sales currently, or were last, made to a significant number of buyers constituting the general public.

(ii) An "established market price" is a current price, established in the usual course of trade between buyers and sellers free to bargain, which can be substantiated from sources independent of the manufacturer or offeror; and

(3) The compensation (wage and fringe benefits) plan for all service employees performing work under the contract are the same as that used for these employees and equivalent employees servicing the same equipment of commercial customers.

(b) Certification by the offeror as to its compliance with respect to the contract also constitutes its certification as to compliance by its subcontractor if it subcontracts out the exempt services. If the offeror certifies the conditions in paragraph (a) of this provision, and the Contracting Officer determines in accordance with FAR 22.1002-1(e)(3) that the Service Contract Labor Standards statute-

(1) Will not apply to this offeror, then the Service Contract Labor Standards clause in this solicitation will not be included in any resultant contract to this offeror; or

(2) Will apply to this offeror, then the clause at 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment- Requirements, in this solicitation will not be included in any resultant contract awarded to this offeror, and the offeror may be provided an opportunity to submit a new offer on that basis.

(c) If the offeror does not certify to the conditions in paragraph (a) of this provision-

(1) The clause in this solicitation at 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements, will not be included in any resultant contract awarded to this offeror; and

(2) The offeror must notify the Contracting Officer as soon as possible, if the Contracting Officer did not attach a Service Contract Labor Standards wage determination to the solicitation.

(d) The Contracting Officer may not make an award to the offeror, if the offeror fails to execute the certification in paragraph (a) of this provision or to contact the Contracting Officer as required in paragraph (c) of this provision.

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area Workflow Payment Instructions (Jan 2023)

(a) Definitions. As used in this clause— https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_222_51

“Department of Defense Activity Address Code (DoDAAC)” is a six-position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self- registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

N/A

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

INVOICE 2IN1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC N/A Issue By DoDAAC HT9406 Admin DoDAAC** HT9406 Inspect By DoDAAC N/A Ship To Code N/A Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) HT0443 Service Acceptor (DoDAAC) HT0443 Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Contracting Officer Representative: TBD Email: TBD Phone: TBD

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

Attachments:

Attachment 1: Performance Work Statement Attachment 2: Pricing Sheet