Ice Machine Lease

The Department of the Air Force Air Education and Training Command is seeking to lease 20 air-cooled ice machines with cube dispensers for the Inns of Lackland lodging operation. The pre-solicitation notice outlines a comprehensive contract for equipment leasing, installation, and maintenance, with specific requirements for service, cleaning, and repair. Contractors must be prepared to set up and maintain the ice machines across multiple locations, ensuring operational readiness within 72 hours of any service issues. The procurement will follow a total small business set-aside, with potential contractors required to comply with base safety regulations, environmental guidelines, and specific infrastructure requirements. Key dates for this opportunity include a posting date of May 5, 2025, and a response deadline of May 7, 2025, with evaluation likely focusing on technical capability, maintenance responsiveness, and adherence to detailed Statement of Work specifications.

The contract is specifically designated for small businesses within the Air-Conditioning and Commercial Refrigeration Equipment Manufacturing NAICS category (333415). The equipment specifications include ice machines capable of producing 300 lbs of crescent cube ice per 24 hours, paired with cube dispenser bins with 130 lbs storage capacity. Contractors will be responsible for monthly machine cleaning, sanitization, filter replacements, and quarterly deep cleaning services across twenty different lodging facility locations. Quality assurance will be conducted by the 802d CES Maintenance Engineering and Lackland ODR Facility Managers, who will randomly evaluate contractor performance. While specific award value is not disclosed, the comprehensive nature of the lease includes equipment provision, maintenance, and ongoing service support for the Air Force Inn facilities.