Statement of Work Lease Ice Machine.pdf

Statement of Work

Ice Machine Lease

Revised: April 24,2025

1. Scope of Work: This requirement contains non-personal services as defined in FAR 37. 101.

The Contractor shall provide the product (ice machines), labor, supervision, materials, equipment, vehicles for transportation, service, and maintenance of the ice machines leased as identified in the Statement of Work.

2. Specific Tasks: The Contractor shall provide the setup of 20 Air-cooled Ice Makers with Standard Water Filter Cubers and 20 Hotel/Motel Ice Dispensers at twenty locations around the Inns of Lackland lodging operation identified in Appendix 1.

3. Work Schedule: The contractor will complete repairs should be completed within 72 hours.

Work will be completed from 0800-1700, Monday through Friday. 0900 - 1500 Saturday and Sunday. The contractor and user will agree on a work schedule before the work.

4. Physical Location: The work will be performed at locations listed on Appendix 1.

5. Safety Provisions: The contractor will provide health and fire safety precautions for their own personnel. Contractor will follow all Base safety requirements and the guidelines in the Technical Specifications Document. The contractor will protect their work by barricades and signs.

6. Environmental Compliance. The contractor shall be responsible for the removal and disposal of all waste generated from unpacking and installation of these products and removal of old blinds and draperies and disposal of these items. The Contractor shall notify the HAZMAT Pharmacy of any hazardous chemicals.

7. Hazardous and Toxic Materials: Contractor shall identify and report HAZMAT usage to the HAZMAT Pharmacy according to local procedures. All HAZMAT brought to the job site shall require the contractor to report it to the HAZMAT Pharmacy. Additionally, the contractor is required to submit Material Safety Data Sheets (MSDS’s)as directed and follow the direction in the Technical Specification Document. The phone number for the Randolph AFB Hazardous Material Pharmacy is 210-652-3062.

8. Workmanship and Regulatory Compliance. Materials on site must be kept in such a manner that continuing working operations is not impaired. The contractor shall take precautions to prevent damage to government property. The contractor shall repair or replace damaged items at no additional cost to the government. All analysis, workmanship, and quality control performed under this contract shall conform to published and recognized authoritative sources of good industry standard and practices in compliance with OSHA Standard 1926 Subparts H and O.

The contractor will be responsible for any additional cost required to ensure compliance to said standards and practices.

9. Waste Disposal and Environmental Protection. At the end of each workday, the contractor shall remove all residual equipment, components, materials, and /or debris generated and disposed of in appropriate government containers. All areas shall be cleaned of debris at the end of each working day and prior to final acceptance of the work.

10. Security and Cleanup: Contractor shall secure a work pass from the Visitors Center at Bldg 1196, 2602 Luke Blvd, JBSA-Lackland, TX 78236 and returning pass to the return box located by visitor center at the completion of the job. Contractor shall secure and control all tools and materials during work and ensure nothing presents a safety hazard at any time. The contractor is responsible for hauling away all work debris.

11. Warranties. Complete machine cleaning/sanitization and filters need to be replaced monthly or as needed. PMs need to be monthly. Deep cleaning needs to happen quarterly. All maintenance, repair and parts required to maintain performance of equipment. If equipment is unable to perform according to manufacturer’s specification, it will be replaced at no charge to customer. Delivery or reimbursement of preauthorized cubed ice in the event machine is down for extended maintenance or repairs.

12. Points of Contact. Upon award, the contractor will provide to the contracting officer a list of all contract personnel who will be performing services on this contract.

1. GOVERNMENT FURNISHED SERVICES.

1.1. UTILITIES. The government will provide utilities (water and electricity) and emergency, fire, and security police response services.

1.2. POLICE PROTECTION. The 802d Security Forces Squadron shall provide security and law enforcement response and service to the contractor.

1.3. FIRE PROTECTION. The Lackland Fire Departments shall provide initial response, EMS, and fire protection services to the contractor.

1.4. DRAIN. Ensure a floor drain is installed within 6’ of the ice machine.

1.5. ELECTRICAL. Dedicated electrical outlet per manufacturer’s specifications within 6’ of the ice machine

1.6. WATER. Water supply with shut off within 6’ of the ice machine.

1.7. SPACE. Maintain room temperature between 45- and 95-degrees Fahrenheit.

13. Traffic Regulations. The contractor employees shall comply with all base traffic regulations and are subject to random vehicle speed control checks. The contractor’s personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action.

The use of cell phones, except hand-free phones, is prohibited while driving on military installations in San Antonio, TX. (See attached contract clauses LAFB 0009-Cell Phone and LAFB 0010-Securtiy Requirements for solicitations and contracts.)

14. Quality Assurance. The government will evaluate the contractor’s performance during various phases of the project. Quality assurance maybe performed randomly by the contracting officer and representatives. They may observe performance to monitor quality of work, insure cleanliness, and compliance with safety and security procedures. At the time of award, the contractor shall designate a program manager who will be available throughout the project to discuss with the government inspectors any quality issues that may arise.

15. Inspection and Acceptance: Inspection and acceptance for this work will be performed by 802d CES Maintenance Engineering and Lackland ODR Facility Managers.

16. PUBLICATIONS. The contractor may access the following websites for government forms and publications:

Publications: http://www.e-publishing.af.mil/

Occupational Safety and health Administration (OSHA): www.osha.gov http://www.e-publishing.af.mil/ http://www.osha.gov/

Appendix 1

Bldg: Location: Qty:

2437 1st Floor by Hking Rm 11003 1

2445 2nd Floor by Laundry Rm 62001 1

2447 1st Floor by Laundry Rm 51001 1

2447 2nd Floor by Laundry Rm 52002 1

3610 1st Floor by Rm 9117 1

3620 1st Floor Rm attached to Laundry Room 1

7425 Laundry Room 1st& 2nd Floor 2

7426 Laundry Room 1st& 2nd Floor 2

7435 2nd Floor Laundry Rm 1

7436 3rd Floor Laundry Rm 1

7460 4th Floor Laundry Rm 1

10201 1ST FLOOR BY STAIRCASE NEAR ROOM

10205 1ST FLOOR BY STAIRCASE NEAR ROOM

10207 1ST FLOOR BY STAIRCASE NEAR RM 3150 1

10207 1ST FLOOR BY STAIRCASE NEAR RM 3159 1

10390 Lobby area by bathrooms, 1st Floor 1

10390 Inside laundry room, 1st Floor 1

10541 Lobby area by Vending machines, 1st Floor 1

END OF STATEMENT OF WORK