HVAC System Maintenance, Otter Brook Lake, Keene, NH

The U.S. Army Corps of Engineers New England District is seeking to procure HVAC system maintenance and cleaning services for the Otter Brook Lake Project Office facility. The contractor will be responsible for providing all equipment, materials, labor, and transportation necessary to perform preventative maintenance and cleaning services on the heating, ventilation, and air conditioning system and ductwork. The work must be completed according to manufacturer recommendations and the Performance Work Statement, covering multiple HVAC components including air handling units, energy recovery ventilators, cabinet unit heaters, mini split systems, boilers, circulator pumps, and heat pump water heaters. Services must be performed before and after the winter heating season, with contractors required to provide an Inspection and Deficiency Report after each service and comply with safety requirements following NADCA and IICRC guidelines. All vendors must maintain an active SAM.gov registration at the time of submission, and quotes are due by September 10, 2025 at 2:00 PM Eastern, with the Technical Point of Contact being Park Ranger Michael Servant.

This procurement is set aside for Women-Owned Small Business (WOSB) under NAICS code 561790 with a small business size standard of $9 million. The solicitation indicates a total award amount of $9,000,000 with a base period running from contract award through December 31, 2025, and includes two potential one-year option periods that could extend the contract through December 31, 2027. An amendment clarified that different employees or subcontractors can hold various certifications such as HVAC and electrical licenses, but each individual may only perform work within their specific licensed scope. The work will be performed at the Otter Brook Lake Project Office located at 480 Branch Road, Keene, New Hampshire 03431. The Performance Work Statement includes comprehensive documentation with detailed maintenance procedures, visual documentation of facility components, and mechanical system drawings to guide contractor performance.