Amendment #01 - HVAC system maintenance contract for the USDA, ARS in Corvallis, OR, Base plus options
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 12905B24Q0031
- Agency
-
Pacific West Area
Field Research Implementation and Information Delivery, Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Corvallis, Oregon 97331, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
This solicitation is for a contract to provide heating, ventilation, and air conditioning (HVAC) system maintenance services for two U.S. Department of Agriculture (USDA) Agricultural Research Service (ARS) facilities located in Corvallis, Oregon. The contract includes base year services in 2024 and four option years extending through 2028, with annual preventative maintenance in May and inspections in June and September. Offers are due by April 17, 2024, and will be evaluated based on price and compliance with the terms and conditions. Questions regarding the solicitation must be submitted by April 5, 2024, and a pre-bid site visit is scheduled for March 29, 2024.
This procurement has been set aside for small businesses under NAICS code 238220, with a $19 million size standard. The total contract value is unknown, but it covers HVAC maintenance services at the Forage Seed and Cereal Research Unit and the National Clonal Germplasm Repository in Corvallis, Oregon over a five-year period. The services are to be performed at the USDA, ARS facilities in Corvallis, Oregon starting on May 1, 2024 and concluding by April 30th of the following year for each period.
Notice text
2 versions
Update #2 · Latest ·
AMENDMENT #01:
A second site visit has been scheduled for Friday, April 12th, 2024 at 9am PDT. This site visit is intended to give prospective offerors the opportunity to familiarize themselves with the location and to gauge the scope of work required of the contract. Prospective attendees SHALL email Shelley Steen at shelley.steen@usda.gov with the attendee's full name as it appears on a Government-issued picture ID (which must be presented at the time of the site visit) and citizenship status; and their company name, physical address, email address, and phone number. The deadline for requesting a site visit is Thursday, April 11th, 2024. Failure to comply with the registration instructions above will result in denial of access to the location and/or participation in site visit activities. Interested parties will be able to perform a site visit for solicitation 12905B24Q0070, Boiler System Maintenance contract at the same time.
Vendors must acknowledge all amendments to the solicitation when submittng a response to this RFQ.
COMBINED SYNOPSIS/SOLICITATION
This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
The solicitation number is 12905B24Q0031 and is issued as a Request for Quotation (RFQ).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2024-03 effective February 23, 2024. Service Contract Labor Standards Wage Determination Number 2015-5567, Revision 21 effective December 25, 2023 for Benton county, OR is applicable and is attached.
This solicitation is issued as a total small business set aside. The associated NAICS code is 238220 and the small business size standard is $19 million.
List CLINS, item descriptions, quantities and units of measure:
CONTRACT LINE ITEMS
CLIN 001 Annual Preventative Maintenance in May, Inspection in June and Inspection in September for HVAC system at Forage Seed and Cereal Research Unit (FSCRU) in Corvallis, OR in 2024
CLIN 0002 Annual Preventative Maintenance in May, Inspection in June and Inspection in September for HVAC system at National Clonal Germplasm Repository (NCGR) in Corvallis, OR in 2024
CLIN 1001 Annual Preventative Maintenance in May, HVAC Inspection in June and HVAC Inspection in September for HVAC system at FSCRU in Corvallis, OR in 2025
CLIN 1002 Annual Preventative Maintenance in May, Inspection in June and Inspection in September for HVAC system at National Clonal Germplasm Repository (NCGR) in Corvallis, OR in 2025
CLIN 2001 Annual Preventative Maintenance in May, HVAC Inspection in June and HVAC Inspection in September for HVAC system at FSCRU in Corvallis, OR in 2026
CLIN 2002 Annual Preventative Maintenance in May, HVAC Inspection in June and HVAC Inspection in September for HVAC system at National Clonal Germplasm Repository (NCGR) in Corvallis, OR in 2026
CLIN 3001 Annual Preventative Maintenance in May, HVAC Inspection in June and HVAC Inspection in September for HVAC system at FSCRU in Corvallis, OR in 2027
CLIN 3002 Annual Preventative Maintenance in May, HVAC Inspection in June and HVAC Inspection in September for HVAC system at National Clonal Germplasm Repository (NCGR) in Corvallis, OR in 2027
CLIN 4001 Annual Preventative Maintenance in May, HVAC Inspection in June and HVAC Inspection in September for HVAC system at FSCRU in Corvallis, OR in 2028
CLIN 4002 Annual Preventative Maintenance in May, HVAC Inspection in June and HVAC Inspection in September for HVAC system at National Clonal Germplasm Repository (NCGR) in Corvallis, OR in 2028
Description/Statement of Work/Specification:
Please see the attached Statement of Work
Date(s) and place(s) of delivery and acceptance:
These services are to be performed at the USDA, ARS at 3459 SW Campus Way in Corvallis, OR 97331. Services shall start on May 1, 2024 and be completed by April 30th of the following year.
FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
Offerors are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items, with their offer online at SAM: www.sam.gov. An offeror must state in their offer if they completed FAR 52.212-3 online and that it is up-to-date and valid. See the attached RFQ terms and conditions for more requirements.
FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
Date, time and place offers are due.
Offers are due by April 17th, 2024 at 1pm PDT.
Submit offers to the following e-mail address(es), by the offer due date and time:
Shelley.Steen@usda.gov
Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
Any and all questions regarding this solicitation shall be submitted in writing to Shelley Steen no later than April 5, 2024 at 1pm PDT.
A site visit has been scheduled for March 29th, 2024 at 10am PDT. This site visit is intended to give prospective offerors the opportunity to familiarize themselves with the location and to gauge the scope of work required of the contract. Prospective attendees SHALL email Shelley Steen at shelley.steen@usda.gov with the attendee's full name as it appears on a Government-issued picture ID (which must be presented at the time of the site visit) and citizenship status; and their company name, physical address, email address, and phone number. The deadline for requesting a site visit is Monday, March 25, 2024. Failure to comply with the registration instructions above will result in denial of access to the location and/or participation in site visit activities.
Update #1 ·
COMBINED SYNOPSIS/SOLICITATION
This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
The solicitation number is 12905B24Q0031 and is issued as a Request for Quotation (RFQ).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2024-03 effective February 23, 2024. Service Contract Labor Standards Wage Determination Number 2015-5567, Revision 21 effective December 25, 2023 for Benton county, OR is applicable and is attached.
This solicitation is issued as a total small business set aside. The associated NAICS code is 238220 and the small business size standard is $19 million.
List CLINS, item descriptions, quantities and units of measure:
CONTRACT LINE ITEMS
CLIN 001 Annual Preventative Maintenance in May, Inspection in June and Inspection in September for HVAC system at Forage Seed and Cereal Research Unit (FSCRU) in Corvallis, OR in 2024
CLIN 0002 Annual Preventative Maintenance in May, Inspection in June and Inspection in September for HVAC system at National Clonal Germplasm Repository (NCGR) in Corvallis, OR in 2024
CLIN 1001 Annual Preventative Maintenance in May, HVAC Inspection in June and HVAC Inspection in September for HVAC system at FSCRU in Corvallis, OR in 2025
CLIN 1002 Annual Preventative Maintenance in May, Inspection in June and Inspection in September for HVAC system at National Clonal Germplasm Repository (NCGR) in Corvallis, OR in 2025
CLIN 2001 Annual Preventative Maintenance in May, HVAC Inspection in June and HVAC Inspection in September for HVAC system at FSCRU in Corvallis, OR in 2026
CLIN 2002 Annual Preventative Maintenance in May, HVAC Inspection in June and HVAC Inspection in September for HVAC system at National Clonal Germplasm Repository (NCGR) in Corvallis, OR in 2026
CLIN 3001 Annual Preventative Maintenance in May, HVAC Inspection in June and HVAC Inspection in September for HVAC system at FSCRU in Corvallis, OR in 2027
CLIN 3002 Annual Preventative Maintenance in May, HVAC Inspection in June and HVAC Inspection in September for HVAC system at National Clonal Germplasm Repository (NCGR) in Corvallis, OR in 2027
CLIN 4001 Annual Preventative Maintenance in May, HVAC Inspection in June and HVAC Inspection in September for HVAC system at FSCRU in Corvallis, OR in 2028
CLIN 4002 Annual Preventative Maintenance in May, HVAC Inspection in June and HVAC Inspection in September for HVAC system at National Clonal Germplasm Repository (NCGR) in Corvallis, OR in 2028
Description/Statement of Work/Specification:
Please see the attached Statement of Work
Date(s) and place(s) of delivery and acceptance:
These services are to be performed at the USDA, ARS at 3459 SW Campus Way in Corvallis, OR 97331. Services shall start on May 1, 2024 and be completed by April 30th of the following year.
FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
Offerors are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items, with their offer online at SAM: www.sam.gov. An offeror must state in their offer if they completed FAR 52.212-3 online and that it is up-to-date and valid. See the attached RFQ terms and conditions for more requirements.
FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
Date, time and place offers are due.
Offers are due by April 17th, 2024 at 1pm PDT.
Submit offers to the following e-mail address(es), by the offer due date and time:
Shelley.Steen@usda.gov
Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
Any and all questions regarding this solicitation shall be submitted in writing to Shelley Steen no later than April 5, 2024 at 1pm PDT.
A site visit has been scheduled for March 29th, 2024 at 10am PDT. This site visit is intended to give prospective offerors the opportunity to familiarize themselves with the location and to gauge the scope of work required of the contract. Prospective attendees SHALL email Shelley Steen at shelley.steen@usda.gov with the attendee's full name as it appears on a Government-issued picture ID (which must be presented at the time of the site visit) and citizenship status; and their company name, physical address, email address, and phone number. The deadline for requesting a site visit is Monday, March 25, 2024. Failure to comply with the registration instructions above will result in denial of access to the location and/or participation in site visit activities.
Files
| File | Type | Posted |
|---|---|---|
| Tand Cs with PandCs - RFQ - Services With Options - FAC 2024-03.docx | DOCX document | |
| SCA WD 2015-5567 Rv 21 Eff 12252023.txt | TXT text file | |
| RV1 with CLINS Corvallis HVAC Service SOW.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| NOTICE of AWARD - HVAC system maintenance contract for the USDA, ARS in Corvallis, OR, Base plus options | Award Notice | |
| This notice | Solicitation |
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