RV1 with CLINS Corvallis HVAC Service SOW.docx

Statement of Work HVAC Service – Preventative Maintenance and Inspections

The purpose of this contract is to provide HVAC Annual Preventative Maintenance (May) and Inspections (June and September) on the following HVAC systems which consist of:

· FSCRU ‐ one 80 ton chiller, one air cooled condenser and one air handler;

· NCGR - one air handler and two remote A/C condensing units.

The objective is to maintain the HVAC systems in operating order as far as practicable to assure the full design life of the equipment and to preserve efficiency.

CONTRACT LINE ITEMS

The Contractor shall:

1. Perform HVAC Preventative Maintenance (May) according to Manufacturer’s OEM recommendations. The following items are illustrative of the items required by HVAC manufacturers.

a. Check unit and piping thoroughly for refrigerant leaks.

b. Check for proper refrigerant charge.

c. Check and calibrate safety and operating controls.

d. Check and tighten all electrical terminals and check contacts for wear.

e. Check crankcase heater operation.

f. Megohm test compressor(s)

g. Check oil sample for acid.

h. Adjust oil level in compressor as required.

i. Check external interlocks, flow switches, pumps, and fans.

j. Check, adjust/replace belts.

k. Pressure wash/clean condenser.

l. Lubricate motors and bearings as needed.

m. Inspect drain pans and drain lines.

n. Inspect coils (water or DX cooling), clean as needed.

o. Report any uncorrected deficiencies.

p. Maintain and provide complete operating log.

2. Perform HVAC inspections (June and September). The following items are illustrative of the items required by HVAC manufacturers.

a. Check unit and piping thoroughly for refrigerant leaks.

b. Check for proper refrigerant charge.

c. Check and calibrate safety and operating controls.

d. Check and tighten all electrical terminals and check contacts for wear.

e. Check crankcase heater operation.

f. Check external interlocks, flow switches, pumps, and fans.

g. Check, adjust/replace belts.

h. Lubricate motors and bearings as needed.

i. Inspect drain pans and drain lines.

j. Report any uncorrected deficiencies.

k. Maintain and provide complete operating log.

Items included in contract are all travel to the USDA HVAC system locations, all labor while performing the preventative maintenance and inspections, all parts/materials required to perform the OEM maintenance procedures. All parking in OSU lots in the vicinity of USDA ARS HCRU/FSCRU require permits from 7:00am to 5:00pm, Monday through Friday, year‐round. Hourly and daily permits can be purchased at the Pay Stations and at Parking Services. The closest Pay Station is at the Campus Way entrance to the Crop Science building parking lot. Short term permits can be purchased with cash or credit card for $1/hour up to 4 hours and $10/day for 5‐10 hours.

The Contractor shall be responsible for verifying site conditions, making quantity take offs, obtaining accurate measurement of existing conditions and performing any act or operation which may be necessary to properly maintain the systems including locating a manufacturer’s list of OEM maintenance items.

Contractors working on or with the equipment, covered by this Contract, shall be factory trained, appropriate to the units specified in this SOW, with proof of certification.

Contractor shall furnish a chart for coverage to include all labor, travel time and mileage for emergency calls between inspections as required for the purpose of diagnosis and repair, adjustment, minor repairs, or resetting of controls. Response time not to exceed 4 hours from initial contact.

Contractor will provide a minimum of 24 hours’ notice prior to all routine services. All routine service will occur during normal business hours Monday thru Friday 8:00am to 5:00pm unless otherwise approved by USDA.

Safety is of paramount concern. Proper precautions must be taken whenever any procedure of a hazardous nature is being performed, to protect everyone involved.

This procurement requires the use of Bio‐based products to the extent that such products are reasonably available and meet agency or relevant industry performance standards and are reasonably priced. Where available, these products should first be acquired from among qualified products that fall under the umbrella of items designated through the Federal Bio‐based Products Preferred Procurement Program (FB4P).

Equipment/Addresses:

FSCRU ‐ Located at: FSCRU 3450 SW Campus Way Corvallis, OR 97331

FSCRU Chiller

FSCRU Air Cooled Condenser

FSCRU Air Handler

NCGR - Located at: 33447 Peoria Road Corvallis, OR 97333

NCGR Air Handler

NCGR remote A/C Condensing Unit #1

NCGR remote A/C Condensing Unit #2 image6.png image1.png image2.png image3.jpeg image4.jpeg image5.png