HVAC Stock Supplies

The General Services Administration is seeking quotes for a comprehensive range of HVAC stock supplies and equipment needed for maintenance and repairs at Naval Air Station North Island in California. The procurement encompasses over 40 different line items including motors, condensers, heat pump units, actuators, thermostats, fan components, and specialized HEPA filters from specific manufacturers such as Trane, US Motors, LG, Siemens, AAON, and Aspen Pumps. All quoted items must be brand name only as specified in the attached Brand Name Justification documents, which emphasize the critical need for exact manufacturer replacement parts to ensure human safety, building safety, and optimal system performance. The evaluation will be conducted on a low-price basis among responsive and responsible offerors, with vendors required to be registered in the System for Award Management and complete extensive federal contracting representations and certifications. The solicitation deadline is September 8, 2025, with quotes to be submitted using the specified RFQ form.

This opportunity is designated as a 100% Small Business Set Aside under NAICS code 423730 (Warm Air Heating and Air Conditioning Equipment Merchant Wholesalers), with a size standard of 175 employees or less for eligible vendors. While specific contract values are not disclosed, the procurement involves quantities ranging from 1 to 10 units per line item, with warranty periods spanning 1 to 10 years from the date of purchase depending on the specific equipment. The place of performance is San Diego, California, with delivery required to Naval Air Station North Island in Coronado. Market research conducted in June and July 2025 confirmed that most required items are not available through existing GSA Multiple Award Schedules but can be sourced from small business HVAC supply distributors. The solicitation represents a sustaining requirement for naval base infrastructure maintenance, with the government emphasizing the importance of brand-specific components for maintaining critical HVAC systems supporting naval operations.