HVAC replacement for colorado river agency detention facility
Closed Pre-Solicitation Posted
Not the latest version. See the latest solicitation from .
- Solicitation number
- 140A1126Q0048
- Agency
-
Western Region
Bureau of Indian Affairs and Indian Education, Department of the Interior
- Responses due
- Set-aside
- Indian Economic Enterprise
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Bureau of Indian Affairs Western Region is preparing to solicit HVAC replacement services at the Colorado River Detention Facility in Parker, Arizona, with a sources sought response deadline of June 5, 2026. This procurement is set aside for Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs) under the Buy Indian Act.
The scope encompasses removal and proper disposal of the existing fresh air/HVAC unit, furnishing and installing a new commercial-grade HVAC unit with all required components and connections, fabrication and installation of duct transitions, installation of a new equipment stand, roof-mounted return air ducting, crane services, and all associated electrical, mechanical, and structural work. Equipment must be rated and warranted for continuous operation at ambient temperatures of 115 degrees Fahrenheit or greater, with minimum 15.0 SEER2 cooling efficiency and A2L or A1 refrigerant with zero ozone depletion potential and global warming potential below 700. All work must meet the 2021 International Mechanical Code, ASHRAE standards, 2023 National Electrical Code, EPA refrigerant regulations, and American Correctional Association detention standards.
The independent government cost estimate is $28,000. Performance is a 60-calendar-day period from Notice to Proceed, with key milestones including pre-construction meeting by Day 5, field survey completion by Day 10, equipment submittal approval by Day 18, installation completion by Day 50, and commissioning by Day 55. Contractors must hold a valid Arizona Registrar of Contractors license, possess minimum three years of documented commercial or institutional HVAC replacement experience, employ EPA Section 608 certified technicians, maintain minimum $1 million general liability insurance, and obtain BIA Law Enforcement Services security clearance for all personnel. Davis-Bacon prevailing wage applies at $47.85 per hour for HVAC mechanics in La Paz County. A mandatory pre-proposal site visit is required.
Notice text
2 versions
Update #2 · Latest ·
Sources Sought Notice Indian Economic Enterprise (IEE) Set Aside
HVAC Replacement - Colorado River Detention Facility
This is a Sources Sought Notice issued in accordance with FAR 5.205 and the Buy Indian Act. The purpose of this notice is to identify Indian Economic Enterprises (IEEs) capable of performing the requirements described herein. This notice is not a solicitation and does not constitute a commitment by the Government to issue a solicitation or award a contract.
1. Project Title
HVAC Unit Replacement - Colorado River Detention Facility
2. Project Description
The Bureau of Indian Affairs is conducting market research to identify qualified IEE vendors capable of providing all labor, materials, equipment, and services necessary to replace the facility's existing HVAC unit. The anticipated scope includes, but is not limited to, the following:
- Removal and proper disposal of the existing fresh air/HVAC unit in accordance with all applicable codes and facility requirements.
- Furnishing and installing a new HVAC unit, including all required components and connections.
- Fabrication and installation of duct transitions as required for the new equipment.
- Installation of a new equipment stand suitable for the updated unit.
- Installation of roof-mounted return air ducting as necessary.
- Provision of crane services to support removal and placement of equipment.
- All associated electrical, mechanical, and structural work required for a fully functional and compliant installation.
- Coordination with facility personnel to ensure safe and uninterrupted operations during construction activities.
All work must meet or exceed current industry standards, manufacturer requirements, and all applicable local, state, federal, and tribal regulations.
3. IEE Qualification Requirement
To be considered under the IEE set aside, interested firms must:
- Qualify as an Indian Economic Enterprise (IEE) in accordance with 25 U.S.C. § 47 (Buy Indian Act) and 48 CFR 1480.201.
- Provide IEE representation form (attached) demonstrating eligibility.
4. Requested Information from Interested IEE Vendors
Businesses that believe they are capable of meeting this requirement shall submit the following information:
1. Business Name, Address, UEI, and Point of Contact
2. Verification of IEE Eligibility
3. Capability Statement relevant to HVAC replacement and mechanical construction projects
4. Past Performance on similar projects (government or commercial)
5. Submission Instructions
Responses shall be submitted electronically to danielle.bitsilly@bia.gov no later than June 5th, 2026 @ 9:00 am MST.
Please include in the email subject line:
"Sources Sought Response - Colorado River Detention Facility HVAC Replacement (IEE) - 140A1126Q0048"
6. Disclaimer
This Sources Sought Notice is for market research only and does not obligate the Government to award a contract. No reimbursement will be made for any costs associated with responding to this notice.
7. Attachments
- Statement of Work
- IEE Representation Form
Update #1 ·
Sources Sought Notice Indian Small Business Economic Enterprise (ISBEE) Set Aside
HVAC Replacement - Colorado River Detention Facility
This is a Sources Sought Notice issued in accordance with FAR 5.205 and the Buy Indian Act. The purpose of this notice is to identify Indian Small Business Economic Enterprises (ISBEEs) capable of performing the requirements described herein. This notice is not a solicitation and does not constitute a commitment by the Government to issue a solicitation or award a contract.
1. Project Title
HVAC Unit Replacement - Colorado River Detention Facility
2. Project Description
The Bureau of Indian Affairs is conducting market research to identify qualified ISBEE vendors capable of providing all labor, materials, equipment, and services necessary to replace the facility's existing HVAC unit. The anticipated scope includes, but is not limited to, the following:
- Removal and proper disposal of the existing fresh air/HVAC unit in accordance with all applicable codes and facility requirements.
- Furnishing and installing a new HVAC unit, including all required components and connections.
- Fabrication and installation of duct transitions as required for the new equipment.
- Installation of a new equipment stand suitable for the updated unit.
- Installation of roof-mounted return air ducting as necessary.
- Provision of crane services to support removal and placement of equipment.
- All associated electrical, mechanical, and structural work required for a fully functional and compliant installation.
- Coordination with facility personnel to ensure safe and uninterrupted operations during construction activities.
All work must meet or exceed current industry standards, manufacturer requirements, and all applicable local, state, federal, and tribal regulations.
3. ISBEE Qualification Requirement
To be considered under the ISBEE set aside, interested firms must:
- Qualify as an Indian Economic Enterprise (IEE/ISBEE) in accordance with 25 U.S.C. § 47 (Buy Indian Act) and 48 CFR 1480.201.
- Provide IEE representation form (attached) demonstrating eligibility.
4. Requested Information from Interested ISBEE Vendors
Businesses that believe they are capable of meeting this requirement shall submit the following information:
1. Business Name, Address, UEI, and Point of Contact
2. Verification of ISBEE Eligibility
3. Capability Statement relevant to HVAC replacement and mechanical construction projects
4. Past Performance on similar projects (government or commercial)
5. Submission Instructions
Responses shall be submitted electronically to danielle.bitsilly@bia.gov no later than May 25th, 2026 @ 5:00 pm MST.
Please include in the email subject line:
"Sources Sought Response - Colorado River Detention Facility HVAC Replacement (ISBEE) - 140A1126Q0048"
6. Disclaimer
This Sources Sought Notice is for market research only and does not obligate the Government to award a contract. No reimbursement will be made for any costs associated with responding to this notice.
7. Attachments
- Statement of Work
- IEE Representation Form
Files
| File | Type | Posted |
|---|---|---|
| Statement_of_Work_1.pdf | ||
| IEE_Representation_Form_1.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| HVAC replacement for colorado river agency detenti | Solicitation | |
| This notice | Pre-Solicitation |
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