HVAC Preventive Maintenance Services at the Chief of Mission Residence in Singapore

This is in reference to the pre-solicitation originally issued as a Request for Quotations (RFQ) under RFQ No. 19SN1026Q0013 for HVAC Maintenance Services at the Chief of Mission Residence in Singapore.

Enclosed is a Request for Proposal (RFP) for HVAC Preventive Maintenance Services under a hybrid contract consisting of firm-fixed-price (FFP) scheduled services and indefinite-delivery/indefinite-quantity (IDIQ) unscheduled services. If you would like to submit a proposal, submit it in accordance with the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract to the responsible offeror submitting the lowest-priced, technically acceptable proposal in accordance with Section M of the solicitation. The Government intends to award a contract based on initial proposals, without holding discussions, although discussions may be conducted with offerors in the competitive range if determined to be in the Government’s interest.

Please pay attention to requirements outlined under applicable DOSAR provisions and local law requirements. Offerors shall possess all necessary licenses and permits required to conduct business in Singapore. Offerors are responsible for ensuring compliance with all applicable Singaporean laws and regulations, including tax registration and reporting requirements. Offerors should review all local laws prior to submitting a proposal.

The Embassy intends to conduct a pre-proposal conference and site survey. The pre-proposal conference will be held on February 13, 2026, at 1030 hours (Singapore Time) at 8 Leedon Park, Singapore 267885. Prospective offerors shall contact Grace Ng (SGProcurementRFQ@state.gov) no later than February 11, 2026, at 1200 hours (Singapore Time) to arrange access to the facility.

Proposals are due by March 05, 2026, at 1630 hours (Singapore Time). No proposal will be accepted after this time. Proposals shall be in English and incomplete proposals will not be accepted.

Proposals shall be submitted electronically to SGProcurementRFQ@state.gov. Submissions shall be in MS Word 2007/2010, MS Excel 2007/2010, or Adobe Acrobat (PDF) format. Individual email attachments shall not exceed 30MB. If a proposal exceeds this limit, it shall be submitted in multiple emails, each with attachments of less than 30MB.

In order for a proposal to be considered, offerors shall complete and submit the following:

• SF-33
• Section B, Pricing
• Section K Representations and Certifications
• Additional information as required in Section L

Offerors shall be registered in the System for Award Management (SAM) at https://www.sam.gov

prior to submission of their offer, in accordance with FAR 4.1102. Failure to be registered at the time of proposal submission may result in the offeror being determined non-responsible, and no further consideration will be given. Offerors are strongly encouraged to register immediately if they intend to submit a proposal.