19SN1026R0007 - Cover letter.docx
DOCX document 41 KB Posted
- Solicitation number
- 19SN1026R0007
- Issued by
-
Department of State US Embassy Singapore
About this file
This is a cover letter and solicitation notice for a Request for Proposal (RFP) issued by the U.S. Embassy in Singapore for HVAC Preventive Maintenance Services at the Chief of Mission Residence. The contract will operate as a hybrid arrangement combining firm-fixed-price (FFP) scheduled maintenance services with indefinite-delivery/indefinite-quantity (IDIQ) unscheduled services. The solicitation is issued by the Department of State's General Services Office at the U.S. Embassy Singapore, with Contracting Officer Kevin M. Philips overseeing the procurement. Award will be made to the responsible offeror submitting the lowest-priced, technically acceptable proposal, with the Government reserving the right to make an award based on initial proposals without discussions, though discussions may occur with offerors in the competitive range if deemed in the Government's interest.
Proposals must be submitted electronically to SGProcurementRFQ@state.gov by March 5, 2026, at 4:30 p.m. Singapore Time, with no late submissions accepted. Offerors must submit completed SF-33 forms, Section B pricing, Section K representations and certifications, and additional information required in Section L, in English using MS Word 2007/2010, MS Excel 2007/2010, or PDF format with individual email attachments not exceeding 30MB. All prospective offerors must be registered in the System for Award Management (SAM) prior to proposal submission. A mandatory pre-proposal conference and site survey will be held on February 13, 2026, at 10:30 a.m. Singapore Time at 8 Leedon Park, Singapore, with interested parties required to contact Grace Ng by February 11, 2026, at noon Singapore Time to arrange facility access. Offerors must possess all necessary licenses and permits to conduct business in Singapore and ensure full compliance with applicable Singaporean laws and regulations, including tax registration requirements.
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| File | Type | Posted |
|---|---|---|
| 19SN1026R0007 - Solicitation.pdf |
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Text version
Embassy of the United States of America General Services Office 27 Napier Road, Singapore 258508
February 06, 2026
Subject: Request for Proposal No. 19SN1026R0007 - HVAC Preventive Maintenance Services at the Chief of Mission Residence in Singapore
Dear Prospective Offeror:
This is in reference to the pre-solicitation originally issued as a Request for Quotations (RFQ) under RFQ No. 19SN1026Q0013 for HVAC Maintenance Services at the Chief of Mission Residence in Singapore.
Enclosed is a Request for Proposal (RFP) for HVAC Preventive Maintenance Services under a hybrid contract consisting of firm-fixed-price (FFP) scheduled services and indefinite-delivery/indefinite-quantity (IDIQ) unscheduled services. If you would like to submit a proposal, submit it in accordance with the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
The U.S. Government intends to award a contract to the responsible offeror submitting the lowest-priced, technically acceptable proposal in accordance with Section M of the solicitation. The Government intends to award a contract based on initial proposals, without holding discussions, although discussions may be conducted with offerors in the competitive range if determined to be in the Government’s interest.
Please pay attention to requirements outlined under applicable DOSAR provisions and local law requirements. Offerors shall possess all necessary licenses and permits required to conduct business in Singapore. Offerors are responsible for ensuring compliance with all applicable Singaporean laws and regulations, including tax registration and reporting requirements. Offerors should review all local laws prior to submitting a proposal.
The Embassy intends to conduct a pre-proposal conference and site survey. The pre-proposal conference will be held on February 13, 2026, at 1030 hours (Singapore Time) at 8 Leedon Park, Singapore 267885. Prospective offerors shall contact Grace Ng (SGProcurementRFQ@state.gov) no later than February 11, 2026, at 1200 hours (Singapore Time) to arrange access to the facility.
Proposals are due by March 05, 2026, at 1630 hours (Singapore Time). No proposal will be accepted after this time. Proposals shall be in English and incomplete proposals will not be accepted.
Proposals shall be submitted electronically to SGProcurementRFQ@state.gov. Submissions shall be in MS Word 2007/2010, MS Excel 2007/2010, or Adobe Acrobat (PDF) format. Individual email attachments shall not exceed 30MB. If a proposal exceeds this limit, it shall be submitted in multiple emails, each with attachments of less than 30MB.
In order for a proposal to be considered, offerors shall complete and submit the following:
· SF-33
· Section B, Pricing
· Section K Representations and Certifications
· Additional information as required in Section L
Offerors shall be registered in the System for Award Management (SAM) at https://www.sam.gov prior to submission of their offer, in accordance with FAR 4.1102. Failure to be registered at the time of proposal submission may result in the offeror being determined non-responsible, and no further consideration will be given. Offerors are strongly encouraged to register immediately if they intend to submit a proposal.
Sincerely, Kevin M. Philips Contracting Officer image1.png
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