SECTION

15A. NAME AND

ADDRESS

OF OFFEROR

SOLICITATION, OFFER, AND AWARD 1. This Contract is a Rated Order under the Defense Priorities and Allocations System (DPAS) - Code of Federal Regulations - at 15 CFR 700.

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision Number 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. EMAIL ADDRESS

11. TABLE OF CONTENTS

(X) DESCRIPTION PAGE(S) (X) SECTION PAGE(S)DESCRIPTION

A

B

C

D

E

F

G

H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause Number 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

DATEAMENDMENT NUMBERAMENDMENT NUMBER DATE

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION UNDER THE

UNITED STATES CODE AT:

10 U.S.C. 3204(a) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB) INVITATION FOR BID

NEGOTIATED (RFP) REQUEST FOR

PROPOSAL

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

1 82

PR15738692

SGProcurementRFQ@state.gov U.S. Embassy Singapore, Attn: GSO/Procurement

27 Napier Road, Singapore 258508

19SN1026R0007

Kevin M. Philips / Grace Ng SGProcurementRFQ@state.gov

2-10 11-15 17-18 19-21 22-24 25-32 81-82

74-80

51-62

33-50

3/5/2026

2/6/2026

U.S. Embassy Singapore, Attn: FMO 27 Napier Road, Singapore 258508 Email: SingaporeDBO@state.gov

U.S. Embassy Singapore, Attn: GSO/Procurement 27 Napier Road, Singapore 258508

63-73

RFP No. 19SN1026R0007

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCOPE OF SERVICES

The Contractor shall provide personnel, supplies and equipment, as identified in this solicitation and Exhibit I, for regular HVAC Preventive Maintenance services at the Chief of Mission Residence in Singapore as described in Section C, DESCRIPTION/SPECIFICATIONS/WORK STATEMENT, of this contract and the exhibits attached in Section J.

B.2 TYPE OF CONTRACT

This is a Hybrid Indefinite Delivery, Indefinite Quantity (IDIQ) contract consisting of both Firm-Fixed- Price (FFP) Contract Line Item Numbers (CLINs) for scheduled maintenance services as defined in the Comprehensive Maintenance Plan (CMP) and IDIQ, Firm-Fixed-Unit-Price CLINs for the unscheduled maintenance and repairs services (including emergency services) that are not defined in the contract.

(a) For scheduled preventive maintenance services, the contract is Firm-Fixed-Price (FFP). The fixed price shall include all work, including furnishing all labor, materials, equipment and services, overhead, and profit, unless otherwise specified. The Government will issue scheduled task orders generated by the CMMS (Computer Maintenance Management System) on a monthly, quarterly, or semi-annual basis. These task orders shall identify the listed system/equipment number, location, and task description.

(b) For the unscheduled maintenance and repair services (IDIQ), individual task orders will be issued using the fixed hourly labor rates identified in the applicable IDIQ CLINs. The actual amount of work to be performed shall be authorized by written task orders issued by the Contracting Officer.

Oral orders may be issued only under emergency circumstances and shall be confirmed in writing within three (3) business days. The Government retains the right to engage a third-party vendor to perform unscheduled services if it is in the best interest of the Government. Task Orders issued under this contract shall specify the actual quantities for IDIQ CLINs. All unit prices shall remain firm for the duration of the contract, including all option periods.

B.3 PRICING

B.3.1. Goods and Services Tax

The Contractor shall include GST as a separate charge on the invoice and as a separate line item in Section B. GST shall not be included in any unit prices or fixed prices and shall be shown separately. The applicable GST rate shall be the rate in effect at the time of invoicing in accordance with Singapore law.

GST shall be applied only if the Contractor is GST-registered. If the Contractor is not GST-registered, the GST amount shall be shown as “$0”, and each invoice shall include a statement indicating that the “Contractor is not GST-registered.”

The Contractor is solely responsible for determining its GST registration status and for compliance with all applicable Singapore tax laws. The Government shall not be liable for any penalties, interest, or additional taxes arising from the Contractor’s failure to properly register for, calculate, report, or remit GST. Any change in GST law or rate after contract award shall be applied as required by law and shall not constitute a change to the contract price.

B.3.2 Defense Base Act (DBA) Insurance

The Contractor shall obtain and maintain Defense Base Act (DBA) insurance in accordance with 42 U.S.C. § 1651 et seq. and FAR 28.309. Coverage shall extend to all Contractor and subcontractor employees engaged in the performance of this contract, regardless of nationality, citizenship, or place of hire, unless a waiver is granted by the U.S. Department of Labor. DBA insurance shall be maintained for the entire period of contract performance, including all option periods exercised.

DBA insurance shall be purchased after contract award and prior to commencement of performance and shall be priced and paid under a separate Firm-Fixed-Price Contract Line Item Number (CLIN). Evidence of DBA insurance coverage shall be furnished to the Contracting Officer and the Contracting Officer’s Representative (COR) prior to issuance of the Notice to Proceed.

B3.3 Currency

All prices shall be submitted in Singapore Dollars (SGD), and all payments by the Government shall be made in Singapore Dollars.

B.3.4 Firm-Fixed Monthly Price for Scheduled Maintenance Services

(a) In consideration of satisfactory performance of all the scheduled services required under this contract, the Contractor shall be paid a firm, fixed monthly price for Scheduled Maintenance Services. No additional sums shall be payable on account of any escalation in the cost of materials, equipment, or labor, except where required by local law, or as a result of a written contract modification executed by the Contracting Officer, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by the Facility Maintenance Plan (FMP) or Comprehensive Maintenance Plan (CMP). Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

B.4 BASE PERIOD PRICES

B.4.1. Scheduled Maintenance Services.

The fixed-price for the base year (starting on the date stated in the Notice to Proceed and continuing for a period of twelve (12) months) for the scheduled maintenance services is:

CLIN DESCRIPTION QTY

PRICE PER

MONTH (S$)

TOTAL PER

YEAR (S$)

001 Maintenance Services (Monthly) 12

002 Maintenance Services (Quarterly) 4

003 Maintenance Services (half-yearly) 2

004 Defense Base Act Insurance LS

005 Goods and Services Tax (GST) LS

Sub-total for FFP CLINS

B.4.2. Unscheduled Maintenance Services - Indefinite Delivery, Indefinite Quantity (IDIQ)

The services identified below are unscheduled maintenance and repair services. All estimated quantities are for evaluation purposes only. Payment shall be based on actual hours authorized and performed under individual task orders.

Normal Working Hours

CLIN

006 DESCRIPTION Estimated Hours per Year Fixed hourly Rate

(S$) Total estimated

Price (S$)

A. HVAC Maintenance Engineer 15 hours

B. HVAC Technician 45 hours

C. HVAC Helper 25 hours

D. Goods and Services Tax (GST) LS

Sub-total for IDIQ CLIN 006

Outside Normal Working Hours

CLIN

007 DESCRIPTION Estimated Hours per Year Fixed hourly Rate

(S$) Total estimated

Price (S$)

A. HVAC Maintenance Engineer 8 hours

B. HVAC Technician 16 hours

C. HVAC Helper 16 hours

Sub-total for IDIQ CLIN 007

DESCRIPTION PRICE (S$)

Sub-total for FFP CLINS 001 – 005 Sub-total for IDIQ CLINS 006 - 007

GRAND TOTAL

B.5 FIRST OPTION YEAR PRICES

B.5.1. Scheduled Maintenance Services.

The fixed price for the first option year (starting on the day after the last date of the previous year and continuing for a period of twelve (12) months) for scheduled maintenance services is:

MONTH (S$)

TOTAL PER

YEAR (S$)

101 Maintenance Services (Monthly) 12

102 Maintenance Services (Quarterly) 4

103 Maintenance Services (half-yearly) 2

104 Defense Base Act Insurance LS

105 Goods and Services Tax (GST) LS

B.5.2. Unscheduled Maintenance Services - Indefinite Delivery, Indefinite Quantity (IDIQ)

The services identified below are unscheduled maintenance and repair services. All estimated quantities are for evaluation purposes only. Payment shall be based on actual hours authorized and performed under individual task orders.

Normal Working Hours

CLIN

106 DESCRIPTION Estimated Hours per Year Fixed hourly Rate

(S$) Total estimated

Price (S$)

A. HVAC Maintenance Engineer 15 hours

B. HVAC Technician 45 hours

C. HVAC Helper 25 hours

Sub-total for IDIQ CLIN 106

107 DESCRIPTION Estimated Hours per Year Fixed hourly Rate

(S$) Total estimated

Price (S$)

A. HVAC Maintenance Engineer 8 hours

B. HVAC Technician 16 hours

C. HVAC Helper 16 hours

Sub-total for IDIQ CLIN 107

Sub-total for FFP CLINS 101 – 105 Sub-total for IDIQ CLINS 106 - 107

B.6 SECOND OPTION YEAR PRICES

B.6.1. Scheduled Maintenance Services.

The fixed price for the second option year (starting on the day after the last date of the first option year and continuing for a period of twelve (12) months) for scheduled maintenance services is:

MONTH (S$)

TOTAL PER

YEAR (S$)

201 Maintenance Services (Monthly) 12

202 Maintenance Services (Quarterly) 4

203 Maintenance Services (half-yearly) 2

204 Defense Base Act Insurance LS

205 Goods and Services Tax (GST) LS

B.6.2. Unscheduled Maintenance Services - Indefinite Delivery, Indefinite Quantity (IDIQ)

The services identified below are unscheduled maintenance and repair services. All estimated quantities are for evaluation purposes only. Payment shall be based on actual hours authorized and performed under individual task orders.

Normal Working Hours

CLIN

206 DESCRIPTION Estimated Hours per Year Fixed hourly Rate

(S$) Total estimated

Price (S$)

A. HVAC Maintenance Engineer 15 hours

B. HVAC Technician 45 hours

C. HVAC Helper 25 hours

Sub-total for IDIQ CLIN 206

207 DESCRIPTION Estimated Hours per Year Fixed hourly Rate

(S$) Total estimated

Price (S$)

A. HVAC Maintenance Engineer 8 hours

B. HVAC Technician 16 hours

C. HVAC Helper 16 hours

D. Goods and Services Tax (GST) LS -

Sub-total for IDIQ CLIN 207

Sub-total for FFP CLINS 201 – 205 Sub-total for IDIQ CLINS 206 – 207

B.7 THIRD OPTION YEAR PRICES

B.7.1. Scheduled Maintenance Services.

The fixed price for the third option year (starting on the day after the last date of the second option year

MONTH (S$)

TOTAL PER

YEAR (S$)

301 Maintenance Services (Monthly) 12

302 Maintenance Services (Quarterly) 4

303 Maintenance Services (half-yearly) 2

304 Defense Base Act Insurance LS

305 Goods and Services Tax (GST) LS

B.7.2. Unscheduled Maintenance Services - Indefinite Delivery, Indefinite Quantity (IDIQ)

The services identified below are unscheduled maintenance and repair services. All estimated quantities are for evaluation purposes only. Payment shall be based on actual hours authorized and performed under individual task orders.

Normal Working Hours

CLIN

306 DESCRIPTION Estimated

Hours per Year Fixed hourly Rate (S$)

Total estimated

Price (S$)

A. HVAC Maintenance Engineer 15 hours

B. HVAC Technician 45 hours

C. HVAC Helper 25 hours

Sub-total for IDIQ CLIN 306

307 DESCRIPTION Estimated

Hours per Year Fixed hourly Rate

(S$) Total estimated

Price (S$)

A. HVAC Maintenance Engineer 8 hours

B. HVAC Technician 16 hours

C. HVAC Helper 16 hours

Sub-total for IDIQ CLIN 307

Sub-total for FFP CLINS 301 – 305 Sub-total for IDIQ CLINS 306 - 307

B.8 FOURTH OPTION YEAR PRICES

B.8.1. Scheduled Maintenance Services.

The fixed price for the fourth option year (starting on the day after the last date of the third option year

MONTH (S$)

TOTAL PER

YEAR (S$)

401 Maintenance Services (Monthly) 12

402 Maintenance Services (Quarterly) 4

403 Maintenance Services (half-yearly) 2

404 Defense Base Act Insurance LS -

405 Goods and Services Tax (GST) LS -

B.8.2. Unscheduled Maintenance Services - Indefinite Delivery, Indefinite Quantity (IDIQ)

The services identified below are unscheduled maintenance and repair services. All estimated quantities are for evaluation purposes only. Payment shall be based on actual hours authorized and performed under individual task orders.

Normal Working Hours

CLIN

406 DESCRIPTION Estimated Hours per Year Fixed hourly Rate

(S$) Total estimated

Price (S$)

A. HVAC Maintenance Engineer 15 hours

B. HVAC Technician 45 hours

C. HVAC Helper 25 hours

Sub-total for IDIQ CLIN 406

407 DESCRIPTION Estimated Hours per Year Fixed hourly Rate

(S$) Total estimated

Price (S$)

A. HVAC Maintenance Engineer 8 hours

B. HVAC Technician 16 hours

C. HVAC Helper 16 hours

Sub-total for IDIQ CLIN 407

Sub-total for FFP CLINS 401 – 405 Sub-total for IDIQ CLINS 406 - 407

B.9 GRAND TOTAL

Base Year Total First Option Year Total Second Option Year Total Third Option Year Total Fourth Option Year Total

GRAND TOTAL (SGD)

B.10 Minimum and Maximum Amounts for Unscheduled Maintenance and Repair Services (IDIQ)

This contract includes both Firm-Fixed-Price (FFP) scheduled maintenance services and Indefinite Delivery, Indefinite Quantity (IDIQ), unscheduled maintenance and repair services. The minimum and maximum amounts stated in this subsection apply only to the IDIQ portion of the contract and cover the entire contract performance period, including the base period and all option periods.

The Government guarantees a minimum obligation of S$0.00 for unscheduled maintenance and repair services under the IDIQ CLINs over the total contract performance period. The cumulative value of all task orders issued for unscheduled maintenance and repair services under the IDIQ CLINs shall not exceed S$120,000.00, exclusive of GST, over the entire contract performance period.

The Government does not guarantee that any specific quantity of unscheduled services, labor hours, or task orders will be ordered. Funding will be obligated at the individual task order level, and performance of unscheduled services shall be authorized only upon issuance of a task order by the Contracting Officer.

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1. INTRODUCTION

C.1.1. General.

The U.S. Embassy in Singapore requires a suitable HVAC maintenance service Contractor to perform scheduled preventive maintenance (PM) service on the HVAC Preventative Maintenance (PM) services at the Chief of Mission Residence located at 8 Leedon Park, Singapore 267885.

The Contractor shall furnish all managerial, administrative, and direct operational personnel necessary to accomplish the work required under this contract. The Contractor shall designate an English-speaking representative who shall supervise the Contractor's workforce and be the Contractor's primary liaison with the Government.

The objective for scheduled PM services is to eliminate or minimize air-conditioning malfunction, breakdown, and deterioration at this Chief of Mission Residence. Contract maintenance of the air-conditioning systems and associated equipment shall ensure continuous and satisfactory operation, including proper cooling performance and the absence of water leaks.

C.1.2. Personnel.

The Contractor shall provide qualified technicians (with at least one of each trade at the journey-man level or equivalent) with a minimum of three (3) years of relevent experience to perform maintenance services in accordance with the Facility Maintenance Plan (also referred to as the Comprehensive Maintenance Plan) provided in Exhibit A and to preform unscheduled maintenance services. Helper positions are not required to meet the three (3) year experience requirement.

Personnel shall meet the minimum labor category qualifications identified in Section B and Exhibit C.

Due to security considerations, the Contractor shall provide a dedicated team for this contract. All personnel shall be subject to background review and approval by the U.S. Government. The Contractor shall submit personnel schedules to Contracting Officer (CO) or Contracting Officer Representative (COR)well in advance. Schedule should consist of the work to be performed, duration and no. of technician(s) involved.

C.1.3 Definitions.

“CMMS” is a computer maintenance management system such as PASS/RPA (real estate management system), PMCI or QUIBIC.

"CMR" means the official residence of the Chief of Mission, located at 8 Leedon Park, Singapore 267885.

"Daily" means 5 days per week, on each non-holiday workday.

"Execution Plan" is submitted by the Contractor and defines the methods and disciplines used to carry out the maintenance plan as provided in Exhibit A.

“Facility Maintenance Plan” or “Comprehensive Maintenance Plan (CMP) means the Government-provided scheduled maintenance plan contained in Exhibit A.

"HVAC" means Heating Ventilating Air Conditioning.

“Normal working hours” mean 8.30 am to 5.15 pm, Monday – Friday, except on local public holidays.

"PM" means Preventive Maintenance

"Routine Maintenance and Repair" includes the preservation in a sound state of real property and might include day-to-day electrical and plumbing work, and the purchase of maintenance stock.

"Scheduled PM Services" includes all routine maintenance functions identified in the Exhibit A, Comprehensive Maintenance Plan or Facility Maintenance Plan, for Post systems and equipment. It also includes attendance to 24x7 breakdown calls within a 5-day period after maintenance service attendance.

"Unscheduled Maintenance and Repair Services" includes minor maintenance and repair services which are not identified in the Comprehensive Maintenance Plan or Facility Maintenance Plan and which are not the result of the Contractor’s negligence.

C.1.4. Execution Plan

The Contractor shall submit a draft Execution Plan to the COR within 30 days after contract award for review and comment. The Execution Plan shall describe the Contractor’s approach to performing the services idenified in Exhibit A.

C.1.5 Duties and Responsibilities.

C.1.5.1 Outline of HVAC Services to be Performed:

Services to be performed under this contract shall include those outlined in Exhibit A and Exhibit G.

Damage or conditions requiring major or specialized remedial services shall promptly reported to the COR Major and specialized repairs are excluded from the scope of scheduled PM services and shall be performed only if separently authorized by the Government under an unscehduled maintenance task order or separate contract.

C.1.5.1.1. RESERVED

C.1.5.1.2. HVAC

The Contractor shall perform the following HVAC services as part of Scheduled Preventive Maintenance (PM) Services, in accordance with the Facility Maintenance Plan (also referred to as the Comprehensive Maintenance Plan) provided in Exhibit A, at no additional cost beyond the applicable Firm-Fixed-Price CLINs.

(1) Operating the Air Conditioning (HVAC) systems according to applicable seasonal cooling or heating requirements, as prescribed by the COR.

(2) Providing routine servicing on the heating and air-conditioning plant equipment, including inspection, cleaning, lubrication, and adjsutemnt necessary to maintan proper operation.

(3) Conducting insulation tests; adjusting relays, resetting circuit breakers, and cleaning contact surfaces as required for normal system operaton.

(4) Perform minor maintenance and minor repairs to HVAC systems and associated equipment in accordance with scheduled PM services and authorized unscheduled work orders, including repair of torn ducting and insulation using appoprirate materials, removal of rust on exposed steel piping or supports, and repainting of affected areas.

(5) Maintaining accurate records of operation, maintenance, and repair activities for major equipment, as defined by Post, on a daily basis in a continuous calendar-day sequence. These records shall remain the property of the Government and shall be made available for inspection by the COR or authorized Government personnel upon request.

(6) Inspecting pumps for abnormal temperature, vibration, noise, and indications of mafunction, and making necessary adustments within the scope of the scheduled PM Services.

(7) Inspecting valves for restriction, leaks, or other abnormal condtions, and adjusting or serving them as required within the scope of the scheudled PM services.

(8) Inspecting cooling towers, checking condition of cooling water, replacing dirty water with clean water when necessary. Cleaning strainers during water replacement, and ensuring that the water treatment equipment is functioning properly in accordance with manufacturer's recommendations.

(9) Performing periodic cleaning, washing, and/or replacing of air filters, air handling units, and fan coil units at CMR. The terms "cleaning" means dusting for non-washable filters, washing for washable filters, and replacemnet of disposalable filters, as applicable. are used and "replacing" where unwashable/throwaway filters are used.

(10) Inspecting HVAC-related pipes, ducts, valves, dampers, fittings, wastewater and sewer lines, traps, catch basins, toilet fixtures, downspouts, and gutters for clogging, loose joints, restrictions, leaks, orother faulty conditions; providing routine servicing such as retightening, caulking, lubricating, and performing first echelon maintenance only. Major repairs, replacement of systems, or specialized remedial work are excluded from scheduled PM services and shall be performed only if separately authorized by the Government.

(11) Providng call-back service within five (5) calendar days following each scheduled PMservice visit to address deficiencies directly related to the PM service performed, at no additional cost to the Government.

C.1.5.1.3. RESERVED

C.1.5.1.4 RESERVED

C.1.5.2 RESERVED

C.1.5.3 RESERVED

C.2 SUPERINTENDENCE BY CONTRACTOR:

The entire operation of the contracted services shall be superintended by the Contractor's designated English-speaking on-site representative, who shall maintain regular and effective communicaton with the Contracting Officer (CO) and the Contracting Officer’s Respresentative (COR) in order to coordinate the performance of the contracted services with the needs of the Government.

The Contractor’s representative shall have full authority to act on behalf of the Contractor with respect to supervision, scheduling, coordination, and quality control of all work performed under this contract. The designation of a representative shall not relieve the Contractor of responsibility for full compliance with all contract requirements, nor shall it be construed as delegating any contractual authority to the Government.

C.3 QUALITY ASSURANCE

The Contractor shall establish, implement, and maintain an appropriate inspection and quality control system, including written checklists of duties to be performed, to ensure that all services are performed in accordance with the requirements of this contract. These duties shall be carried out by the Contractor’s supervisory staff and senior employees, and te Contractor shall conduct at least weekly internal inspections to verify compliancewith the contract requirements.

Written weekly inspection reports shall be provided to the Contracting Officer’s Respresentative (COR) and shall document the services performed, deficiencies identified, and corrective actions taken or planned. .

Any shortcomings, deficiencies, and/or substandard conditions identified through Contractor inspections or Government surveillance shall be promptly corrected by the Contractor at no additional cost ot the Governemnt when related to scheduled preventative maintenance services. Conditions determined to be outside the scope of scheduled services shall be brought to the attention of the COR for disposition prior to performing any corrective work. .

C.3.1 Safety

The Contractor is responsible for safety, including obtaining any necessary licences and permits, and shall comply with all applicable local labor laws, regulations, and practices pertaining to labor, safety and similar matters. Appropriate personal protective equipment (PPE) shall be provided and worn by all workers at all times as required by the task being performed and applicable safety standards.

Staff should wear uniforms made of natural fibers (e.g., cotton, silk, hemp, etc.) for arc flash protection when performing work where arc flash hazards are present.

The Contractor shall promptly report all incidents resulting in injury, lost time, disabling injuries, fatalities, or damage to Government-owned property to the Contracting Officer’s Represntative (COR).

The Contractor shall be solely responsible for all damages to persons or property that occurs as a result of the Contractor’s fault or negligence.

C.3.2 Inspection by Government

The services performed hereunder and the supplies furnished in connection therewith may be inspected from time to time by the Contracting Officer’s Representative (COR), or other authorized Government representatives, to determine whether all work is being performed in a satisfactory manner and in compliance with the requirements of this contract.

If inspections disclose deficiencies, nonconforming services, or substandard performance, the Contractor shall, upon notification by the Government, promptly take corrective action. Corrective action related to scheduled preventive maintenance services shall be performed at no additional cost to the Government.

Conditions determined to be outside the scope of scheduled services shall be referred to the COR for direction prior to performing any corrective work. Inspection or acceptance by the Government shall not relieve the Contractor of responsibility for complying with contract requirements.

SECTION D - PACKAGING AND MARKING

[RESERVED]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

FEDERAL ACQUISITION REGULATION (48 CFR CH. 1)

CLAUSE TITLE AND DATE

52.246-4 INSPECTION OF SERVICES – FIXED PRICE (AUG 1996)

E.2 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

PERFORMANCE OBJECTIVE

PWS

PARAGRAPH

PERFORMANCE

THRESHOLD

Performs all HVAC maintenance services set forth in the Performance Work Statement (PWS)

C.1 thru C.3.2, and Exhibit A

All required services are performed and no more than one

(1) customer complaint is received per month

E.2.1. Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

E.2.2. Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.246-4, Inspection of Services – Fixed Price (AUG 1996)), if any of the services exceed the standard.

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

E.2.3. Procedures

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the

Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

SECTION F - DELIVERIES OR PERFORMANCE

F.1. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

FEDERAL ACQUISITION REGULATION (48 CFR CH. 1)

CLAUSE TITLE AND DATE

52.242-14 SUSPENSION OF WORK (APR 1984)

52.242-15 STOP-WORK ORDER (AUG 1989)

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

F.2. PERIOD OF PERFORMANCE

The contract shall be effective on the date of the Notice to Proceed (NTP) and shall remain in effect for a base period of one (1) year, with four (4) one-year options periods, if exercised by the Government. The total period of performance shall not exceed five (5) years.

Individual delivery orders for unscheduled maintenance or emergency work shall identify the required completion times for the specific tasks authorized. No delivery order shall extend performance beyond the expiration date of the contract unless expressly authorized by a written modification executed by the Contracting Officer.

F.3. DELIVERABLES

The following items shall be delivered under this contract:

Description Quantity Delivery Date Deliver To C.1.3.1 Execution Plan 1 30 days after award COR C.3. Quality Assurance Plan 1 10 days after award COR C.3. Inspection Report 1 7 days after end of weekly period COR H.4. Insurance/Licenses & Permits 1 30 days after Notice of Award CO H.10.1 Safety Plan 1 30 days after contract award COR H.12.2. Bios on Personnel 1 10 days after award COR

G.2 Invoices with supporting reports 1 Upon the completion of work for each month COR https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

F.4 CONTRACTOR'S SUBMISSION OF MAINTENANCE SCHEDULE UNDER SCHEDULED

WORK ORDERS

The Government will generate PM task orders for the forthcoming month and will provide these to the Contractor at least one (1) week prior to the start of the forthcoming month.

Within five (5) workdays of receipt of PM task orders, the Contractor shall submit a detailed maintenance schedule for the forthcoming month. The schedule shall be based on the issued PM task orders and shall identify dates, times, locations, and personnel assigned for all scheduled PM services to be performed for that month.

The Contracting Officer Representative (COR) will review the submitted schedule to ensure minimal disruption of operations at the Chief of Mission Residence (CMR) and to coordinate the work with other Government actives and contractors. The COR’s review and coordination shall not relieve the Contractor of responsibility for completing all requirements identified in the scheduled task orders. Any proposed changes to the schedule shall be discussed with the Contractor and finalized with the Contractor’s agreement; however, in all cases, the services required by the scheduled task orders shall be completed within the month for which they are issued, unless otherwise authorized in writing by the Contracting Officer.

F.5 ACCEPTANCE OF SCHEDULE

When the Government has accepted any time schedule, it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written modification to the delivery order or contract, executed by the Contracting Officer.

Acceptance or approval of any schedule or revision thereof by the Government shall not (1) extend the completion date or obligate the Government to do so, (2) constitute acceptance or approval of any delay, nor (3) excuse the Contractor from, or relieve the Contractor of, its obligation to maintain the progress of the work and achieve final completion by the established completion date and in accordance with the requirements of the applicable task order.

F.6. NOTICE OF DELAY

In the event the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in completion of the project after the completion date, the Contractor shall promptly notify the Contracting Officer in writing, with a copy to the Contracting Officer’s Representative (COR), of the effect, if any, of such change or other conditions upon the approved schedule.

Such notice shall be given as soon as practicable, but in no event later than ten (10) days following the first occurrence of event giving rise to the delay or prospective delay, and shall describe the cause of the delay, the estimated duration, and the impact on the contract or task order performance.

Revisions to the approved time schedule or completion date shall only be made only by written modification executed by the Contracting Officer. Failure to provide timely notice under this clause may be considered in determining the Contractor’s entitlement to any schedule adjustment.

F.7. NOTICE TO PROCEED

(a) Following receipt from the Contractor of any evidence of insurance within the time specified in

Section H of this contract, and following acceptance of these documents by the Contracting Officer, the Contracting Officer will provide to the Contractor a Notice to Proceed. The Contractor must then prosecute the work required hereunder.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed prior to receipt and acceptance of evidence of insurance required hereunder. Issuance of a Notice to Proceed by the Government before receipt of the required insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

F.8. WORKING HOURS

All work shall be performed during normal working hours, defined as Mondays through Fridays, 8.30 am to 5.15 pm, except for holidays identified by the Government.

Work outside normal working hours, when initiated by the Contractor, must be approved in advance by the Contracting Officer's Representative (COR). The Contractor shall provide at least twenty-four (24) hours’ notice to the COR for consideration of any deviation from the stated working hours identified above.

Changes in work hours shall not constitute a basis for any increase in the contract price or hourly labor rates, unless otherwise authorized in writing by the Contracting Officer.

F.9. EXCUSABLE DELAYS

The Contractor will be allowed time, not money, for excusable delays as defined in FAR 52.249-10, Default. Examples of such cases include (l) acts of God or of the public enemy, (2) acts of the United States Government in either its sovereign or contractual capacity, (3) acts of the government of the host country in its sovereign capacity, (4) acts of another contractor in the performance of a contract with the Government, (5)fires, (6) floods, (7) epidemics, (8) quarantine restrictions, (9) strikes, (l0) freight embargoes, (11) delays in delivery of Government furnished equipment and (12) unusually severe weather. In each instance, the failure to perform must be beyond the control and without the fault or negligence of the Contractor, and the failure to perform furthermore (1) must be one that the Contractor could not have reasonably anticipated and taken adequate measures to protect against, (2) cannot be overcome by reasonable efforts to reschedule the work, and (3) directly and materially affects the date of final completion of the project.

F.10 POST AWARD CONFERENCE

A post award conference will be held 10 days after contract award at 27 Napier Road, Singapore 258508, to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that affect the progress under this contract.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is Facility Maintenance Supervisor.

G.1.1 Duties

The COR is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation required by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract.

G.2. PAYMENT

G.2.1. General.

The Contractor's attention is directed to Section I, 52.232-1, "Payments". The following subsection elaborate upon the information contained therein. All invoices should contain copies of the signed work orders completed that month and status information on those not completed. Completed work orders shall bear the signature of the Contractor’s quality control personnel. Work orders shall consist of all preventive maintenance orders as well as unscheduled and emergency orders issued since the submittal of the last invoice.

Invoices shall be submitted in an original PDF copy to the Contracting' Officer's Representative (COR) at the following address (designated payment office only for the purpose of submitting invoices):

U.S. Embassy Singapore FMO-Voucher Section 27 Napier Road Singapore 258508 Email: SingaporeDBO@state.gov

G.2.2. Details of Payment Requests

Scheduled Services. Each application for payment for scheduled services, which shall be made no more frequently than monthly, unless otherwise authorized by the Contracting Officer, shall cover the fixed-price preventive maintenance services performed during the applicable billing period. Invoices shall be supported by documentation demonstrating completion of the scheduled preventive maintenance tasks, including copies of completed work orders and inspection or service reports required under this contract.

mailto:SingaporeDBO@state.gov

Unscheduled and Emergency Services. Each application for payment for unscheduled or emergency services shall be submitted only after completion of the authorized services and receipt of the applicable task order issued by the Contracting Officer. Such payment requests shall cover only the labor hours and services actually authorized and performed under the task order and shall be supported by signed service reports, labor hour documentation, and any other supporting records required by the contract. No payment shall be made for unscheduled or emergency services performed without a properly authorized task order.

G.2.3. Reserved

G.2.4. Evaluation by the Contracting Officer

Following receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount which, in his/her opinion, is then due. In the event the Contracting Officer does not approve payment of the full amount applied for, less the retainage addressed in 52.232-5, the Contracting Officer shall advise the Contractor of the reasons therefore.

G.2.5. Reserved

G.2.6 Payment

In accordance with FAR 52.232-25(a), the Government shall make payment within 30 days after receipt of a proper invoice.

G.3 GOODS AND SERVICES TAX

The Contractor shall include GST as a separate charge on the Invoice and as a separate line item in Section B.

G.3.1 Recordkeeping Requirements

The Contractor and the Contracting Officer’s Representative (COR) shall each maintain a complete, accurate, and current management file for this contract. The file shall contain, at a minimum, the following records:

• The Government’s copies of all task orders issued under this contract, including scheduled, unscheduled, and emergency task orders, and all inspection reports completed by the COR. These records shall be used to document service requests and to verify performance of all work performed under the contract.

• Contractor service reports documenting the arrival and departure times of the Contractor’s personnel performing the services, the labor categories utilized, and a description of the work performed. For unscheduled or emergency services, service reports shall also document any parts installed or materials used, if applicable.

• Documentation of complaints, deficiencies, corrective actions, and any unusual incidents occurring during performance of the services at the site.

All records maintained under this subsection shall be retained for a minimum of three (3) years after final payment, or longer if required by applicable law or other contract clauses, and shall be made available to the Government for review or audit upon request.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 ISSUANCE OF TASK ORDERS FOR UNSCHEDULED/EMERGENCY WORK

(a) Unscheduled work shall be authorized only through the issuance of task orders executed by the

Contracting Officer. Task orders shall be established on a firm fixed-price basis (using the hourly rates identified in Section B and negotiated hours) and shall be modified solely by a written modification executed by the Contracting Officer. Emergency services may require the use of oral orders however a written order shall be provided within 3 business days of the verbal authorization.

(b) The Contractor shall perform only those unscheduled/emergency services specifically authorized in the individual delivery orders issued under this contract. The Contractor shall complete all work and services under this contract within the period of performance specified in the delivery orders except that no delivery order shall be issued hereunder after the expiration of this contract.

H.2 ORDERING OFFICIAL

In accordance with FAR 52.216-18 ORDERING (AUG 2020), the designated ordering individual for this contract is the Contracting Officer.

H.3 RESERVED

H.4 CERTIFICATE OF INSURANCE

The Contractor shall furnish to the Contracting Officer a current certificate of insurance as evidence of the insurance required. In addition, the Contractor shall furnish evidence of a commitment by the insurance carrier to notify the Contracting Officer in writing of any material change, expiration or cancellation of any of the insurance policies required not less than thirty (30) days before such change, expiration or cancellation is effective. When coverage is provided by self-insurer, the Contractor shall not change or decrease the coverage without the Contracting Officer's approval. If the Contractor intends to use any subcontractors under this contract, the Contractor must ensure that the subcontractor carries the types and amounts of insurance as identified below.

The Contractor's attention is directed to Section I, 52.228-5, "Insurance - Work on a Government Installation". As required by this clause, the Contractor is required to provide whatever insurance is legally necessary. The Contractor, shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

1. Bodily Injury, On or Off the Site, in Singapore Dollars Per Occurrence SGD 50,000.00 Cumulative SGD 100,000.00

2. Property Damage, On or Off the Site, in Singapore Dollars Per Occurrence SGD 50,000.00 Cumulative SGD 100,000.00

The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

H.4.1 Government as Additional Insured

The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

H.4.2 Insurance-Related Disputes

Failure to agree to any adjustment contemplated under this contract regarding insurance shall be a dispute within the meaning of the clause in Section I, 52.233-1, Alternate I, "Disputes". However, nothing in this clause shall excuse the Contractor from proceeding with the work, including the repair and/or replacement as herein above provided.

H.4.3 Time for Submission of Evidence of Insurance

The Contractor shall provide evidence of the insurance required under this contract within…