Sources Sought Notice - HVAC Equipment PMR.docx

The following is a Sources Sought/Request For Information notice. This posted notice is not a Pre- Solicitation or Solicitation document. The government is not currently soliciting bids, quotes or proposals at this time; however, reserves the right to do so at a later date.

The Erie VA Medical Center in Erie, PA 16504 is seeking potential sources for:

HVAC Equipment Preventative Maintenance and Repair Services

Refer to the Attachment: DRAFT SOW – Erie HVAC Equipment PMR – Rev 08-10-26 for full details.

ALL WORK TO BE COMPLETED AT THE FOLLOWING LOCATION:

Erie VA Medical Center 135 East 38th Street Erie, PA 16504

ALL INTERESTED PARTIES MUST ALSO HAVE AN ACTIVE REGISTRATION IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) DATABASE. TO REGISTER, PLEASE VISIT WWW.SAM.GOV.

Responses to this notice shall include:

1. Company Name

2. Address

3. Point of Contact

4. Phone Number

5. Email Address

6. SAM UEI Number

7. CAGE Code

8. Tax ID Number

9. Responses to the questions found on page 2 of this document

** Note: In accordance with the U.S. Supreme Court decision regarding Kingdomware, service-disabled veteran-owned small businesses (SDVOSB) and veteran-owned small businesses (VOSB) who are interested in this procurement and consider themselves to have the resources and capabilities necessary to provide these services shall be verified in Small Business Administration (SBA) as follows to be considered: https://certifications.sba.gov/.

Process in 38 U.S.C. 8127(d), whereby a contracting officer of the “Department” shall award contracts on the basis of competition restricted to small business concerns owned and controlled by veterans, if the contracting officer has a reasonable expectation that two or more small business concerns owned and controlled by veterans will submit offers, and that the award can be made at a fair and reasonable price that offers the best value to the United States. For purposes of this VA specific rule, a service-disabled veteran-owned small business (SDVOSB) or a veteran-owned small business (VOSB), must meet the eligibility requirements in 38 U.S.C. 8127(e), (f) and VAAR subpart 819.7003 and be listed as verified in the SBA database.

Please provide answers to all questions below:

A. Socio-economic status pursuant to the following:

North American Industrial Classification Code (NAICS):

811310 – Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Small Business Size Standard for NAICS:

$12.5 Million

1. Is your business a small business under NAICS 811310? YES ______ NO ______

2. Is your firm a Veteran-Owned Small Business? YES ______ NO ______

3. Is your firm a Service-Disabled Veteran-Owned Small Business? YES ______ NO ______

4. Is you firm a certified HUB Zone firm? YES ______ NO ______

5. Is your firm a Woman Owned business? YES ______ NO ______

6. Is your firm a Large Business? YES ______ NO ______

B. Additional Questions

1. Do you have a GSA/FSS schedule for these items? YES______ NO______

Schedule Number: ___________________

Expiration Date: _____________________

2. Please provide a capability statement, as well as any relevant literature, addressing your organization’s ability to perform the required services.

3. Please include a point of contact name, phone number, and email address.

4. Please review the Draft Statement of Work and provide feedback or suggestions that would allow for maximum competition.

We are especially interested in suggestions pertaining to Section 6.2 of the Draft Statement of Work. We are seeking industry feedback into what services may be considered excluded from the routine preventative maintenance services of the contract.

If no feedback/suggestions, please reply as N/A.

Note: Questions regarding this notice should be addressed to Christina Gennaoui via email only. NO PHONE CALLS WILL BE ACCEPTED REGARDING THIS REQUIREMENT.

Please submit all responses to this notice via e-mail to:

Christina Gennaoui, Contract Specialist - Christina.Gennaoui@va.gov

Responses to this Sources Sought Notice must be submitted no later than Friday, August 21, 2026 at 4:00 PM EST.