HP Printers for CLSU

**UPDATE 07/24/2025: A SIGNED COPY OF AMENDMENT 0001 WILL NEED TO BE ATTACHED AS WELL TO THE QUOTE PACKAGE**

COMBINED SYNOPSIS/SOLICITATION FOR

COMMERCIAL PRODUCTS AND SERVICES

General Information

Document Type:                             Combined Synopsis/Solicitation

Solicitation Number:                      75H70525Q00019

Posted Date:                                      07/18/2025

Original Response Date:                    08/06/2025

Product or Service Code:                  3610 Printing, Duplicating, and Bookbinding Equipment

Set Aside:                                          100% Small Business IEE

NAICS Code:                                     333315 Photographic and Photocopying Equipment Manufacturing 500

Contracting Office Address

Bemidji Area Office

2225 Cooperative Ct. N.W.

Bemidji, MN 56601

Description

This is a combined synopsis/solicitation for commercial HP Printers prepared in accordance with the format in Federal Acquisition Regulation (FAR) 12.6  as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation will not be issued.

The solicitation is a request for quotations (RFQ).The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 Effective May 12, 2025.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333315, with a small business size standard of 500. The product or service code is 3610. The Government will award a firm-fixed price (FFP) contract resulting from this combined synopsis/solicitation to the responsible Offeror whose quote package, conforming to the synopsis/solicitation, will be most advantageous to the Government (as determined by the solicitation evaluation criteria).

The Indian Health Service, Cass Lake Service Unit, 425 7th St NW, Cass Lake, MN 56633 is seeking to purchase HP Color LaserJet Printers.

All interested companies must provide a quote for the following:

Bid Schedule

Line Item      Description                                                               Quantity    Unit Price   Total Price

001               HP Color LaserJet Enterprise Flow MFP 6800zfsw Printer        8       

002               HP Color LaserJet Enterprise MFP 5800dn Printer                    3          

The period of performance: Base Year Only

Place of Performance

Delivery Location: Cass Lake Service Unit, 425 7th Street NW, Cass Lake, MN 56633

Delivery shall be provided no later than 60 days after receipt of order/award of contract.

Evaluation

Award will be made to the offeror whose quotation offers the best value to the government. The government will evaluate information based on the following evaluation criteria in this order of importance:

1) technical capability factor of meeting the requirement

2) price

3) past performance

The full text of FAR provisions or clauses may be accessed electronically at acquisition.gov.

The following solicitation provision apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors-Commercial Products and Commercial Services” (SEP 2023)
2. FAR 52.212-2,  “Evaluation -Commercial Products and Commercial Services” (NOV 2021)
3. FAR 52.212-3, “Offeror Representations and Certifications-Commercial Products and Commercial Services” (MAY 2024)

Offerors must complete annual representations and certifications online in the System for Award Management (SAM)  in accordance with  FAR 52.212-3. If paragraph (b)(2) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (NOV 2023)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” (JAN 2025)

This is an open-market combined synopsis/solicitation for HP Printers as defined herein. The government intends to award a Purchase Order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

“The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.”

OR

“The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:”

Offeror must list exception(s) and rationale for the exception(s). Quotes that reject the terms and conditions of the solicitation may be excluded from consideration.

All offerors must submit the following in their quote package: One (1) filled out bid schedule, including a statement regarding the terms and conditions as in the examples above, one (1) filled out and signed IEE Form, and have the following information on their quote:

COMPANY NAME:

ADDRESS:

SAM UEI:

TIN:

COMPANY POINT OF CONTACT:

EMAIL ADDRESS:

TELEPHONE NUMBER:

**UPDATE 07/24/2025: A SIGNED COPY OF AMENDMENT 0001 WILL NEED TO BE ATTACHED AS WELL TO THE QUOTE PACKAGE**

All quote packages are to be emailed to delana.tangren@ihs.gov.

Submission must be received not later than Wednesday August 6th, 2025 at 12:00 p.m. Late submissions will be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only emailed quotes to delana.tangren@ihs.gov will be accepted.

Point of Contact

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Purchasing Agent, De’Lana Tangren, delana.tangren@ihs.gov.