Hotel, Conference Room, Refreshments, AV Requirement
Closed Solicitation Posted
- Solicitation number
- 12RADZ24Q0002
- Agency
-
Rural Housing Service
Department of Agriculture
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Fort Worth, Texas 76102, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Agriculture Rural Housing Service is seeking a contractor to provide hotel accommodations, conference rooms, AV equipment, and refreshments for a 3-day event in Fort Worth, TX. The contract will require providing hotel rooms for 250 people, a general session room for 250, four breakout rooms for 63 people each, and one smaller breakout room for 10-12 people. The AV equipment needs include two large screens, two projectors, a sound system with two microphones, and WiFi access for all 250 attendees. Refreshment requirements are also specified for each day of the event. The hotel must be located within 2 miles of downtown Fort Worth and be AAA diamond certified at minimum. Pricing should be provided as a total cost with breakouts for the different components.
This opportunity is not set-aside and the government has not provided any information about potential incumbents or current contractors. The contract value is unspecified, but the event is expected to host 250 attendees over 3 days. The place of performance is Fort Worth, TX 76102.
Notice text
2 versions
Update #2 · Latest ·
Hotel Rooms to accommodate 250 people, General session room to accommodate 250 people, 4 break out rooms to fit 63 people, 1 smaller breakout room to for 10-12 people. Av equipment needs and refreshment requirements in Statement of Need attached. Hotel rooms will be paid by individual room holder on government travel card. Meeting Space, refreshments, and av requirement will be paid separately through contract or GPC.
Questions and answers have been attached from all the interested vendors so for, question cut off will be 13 June 2024 at 12 est. Thanks
Update #1 ·
Hotel Rooms to accommodate 250 people, General session room to accommodate 250 people, 4 break out rooms to fit 63 people, 1 smaller breakout room to for 10-12 people. Av equipment needs and refreshment requirements in Statement of Need attached. Hotel rooms will be paid by individual room holder on government travel card. Meeting Space, refreshments, and av requirement will be paid separately through contract or GPC.
Files
| File | Type | Posted |
|---|---|---|
| Questions and Answers for Ft Worth Conference .xlsx | XLSX spreadsheet | |
| SON.pdf |
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