SON.pdf
PDF 198 KB Posted
- Solicitation number
- 12RADZ24Q0002
About this file
This document is a Statement of Need (SON) for a federal contract opportunity. The contract requires providing hotel accommodations for 250 people, a general session room to accommodate 250 people, four breakout rooms for 63 people each, and one smaller breakout room for 10-12 people. The AV equipment needed includes two large screens, two projectors, and a sound system with two microphones, as well as WiFi access for all 250 attendees. Refreshment requirements are also specified for each day of the three-day event.
The related federal contract opportunity has the solicitation number 12RADZ24Q0002, and is seeking a contractor to provide the hotel, conference rooms, AV equipment, and refreshments as outlined in the attached SON. The contract is being issued by the Department of Agriculture Rural Housing Service. The hotel rooms will be paid for individually by the attendees, while the meeting space, refreshments, and AV requirements will be paid for separately through the contract or a Government Purchase Card.
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Other files
| File | Type | Posted |
|---|---|---|
| Questions and Answers for Ft Worth Conference .xlsx | XLSX spreadsheet |
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Text version
Multi-State All Hands Meeting SON Check in: July 8 Check out: July 11
Lodging at Per diem or less for 250 people
Monday Tuesday Wednesday Thursday Friday
250 250 250
General Session Space to fit 250 class room 4 Breakout Rooms to fit 63 each 1 Smaller Breakout to fit 10-12 General Session Room can be used as a breakout (prefer room with dividers)
Meeting space required:
Full day Tuesday, Wednesday, Thursday
Audio Visual Needs General Session – 2 large screens and 2 projectors and Sound System with 2 mics, WiFi access for all 250
- Check-in Area large enough to accommodate three 6ft or 8ft tables
- Check-in may be located just outside of the General Session room provided there is enough space for circulation.
5 Breakout Rooms – 1 Screen 1 Projector and Sound System 2 mics, WiFi access
Refreshment Needs –
Tuesday
AM – coffee/tea/water snacks of pastries/muffins/bagels etc.
PM – tea/water snacks of cookies/brownies etc.
Wednesday
AM – coffee/tea/water snacks of pastries/muffins/bagels etc.
PM – tea/water snacks of cookies/brownies etc.
Thursday
AM – coffee/tea/water snacks of pastries/muffins/bagels etc.
File details come from the government source that posted it. Updated .