Hopi Health Care Center Propane Delivery

The Indian Health Service (IHS) Phoenix Area Office is soliciting propane delivery and transportation services to support the Hopi Health Care Center in Polacca, Arizona and IHS Employee Housing Compound Units in Keams Canyon, Arizona. The contractor must possess certification and authorization to transport and deliver propane, including an active Motor Carrier License from the Arizona Department of Transportation and applicable permits maintained throughout the contract period. Award will be made to the lowest priced responsive and responsible offeror on an "All or None" basis, meaning the selected contractor must supply the total quantity of propane requested across all locations. Key contract requirements include coordinating deliveries with the Technical Point of Contact, complying with all Federal, State, Local, Tribal, and IHS regulations, and providing delivery receipts documenting quantities delivered. Quotes were due by March 2, 2026 at 1:00 PM Mountain Standard Time, and all submissions must be made in writing as oral offers will not be accepted.

This procurement is a 100% Buy Indian set-aside restricted to Indian Small Business Economic Enterprises (ISBEEs) meeting Indian Economic Enterprise definitions with at least 51% ownership by Indians or Indian Tribes. The contract period runs for five years from June 14, 2026 through June 13, 2031, consisting of one base year plus four option years, with operations limited to 7:00 AM to 5:00 PM Mountain Standard Time, Monday through Friday, excluding federal holidays. The contractor must deliver propane to three primary tank installations: a 30,000-gallon tank serving the health care center for heating and hot water, a 12,000-gallon tank powering an emergency generator, and 500-gallon tanks serving 24 employee housing units across three streets in Keams Canyon. All offerors must be registered with the System for Award Management (SAM) prior to award, and invoices must be submitted through the Invoice Processing Platform (IPP) in accordance with federal electronic invoicing requirements. Arizona state tax exemption applies under specified Arizona Revised Statutes.