RFQ - IHS1522290.pdf

Indian Health Service (IHS) RFQ-IHS1522290

TO RECEIVE UP TO DATE INFORMATION ON THIS REQUIREMENT, INCLUDING ANSWERS TO VENDOR

QUESTIONS, MODIFICATIONS TO THE REQUIREMENT OR EXTENSIONS TO THE OFFER DUE DATE, USE

THE FOLLOW THIS REQUIREMENT FEATURE TO ENSURE SYSTEM NOTIFICATIONS.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation # RFQ-IHS1522290 and this notice is issued as a Request for Quotation (RFQ). This is a combined synopsis/solicitation for commercial commodities/services. Submit written quotes only, oral offers will not be accepted. All firms or individuals responding must be registered with the System for Award Management (SAM).

This requirement is under North American Industrial Classification Standard (NAICS) codes: 424720 Propane merchant wholesalers. This requirement is set-aside 100% Buy Indian (specific to Department of Health and Human

Services, Indian Health Services); wherein, Buy Indian means American Indian and Alaska Native Small businesses, in accordance with the criteria and size standards of 13 CFR Part 121.

Definitions. Indian Economic Enterprise (IEE). Any business activity owned by one or more Indians or Indian Tribes that is established for the purpose of profit provided that: the combined Indian or Indian Tribe ownership must constitute not less than 51 percent of the enterprise; the Indians or Indian Tribes must, together, receive at least a majority of the earnings from the contract; and the management and daily business operations of an enterprise must be controlled by one or more individuals who are Indians. To ensure actual control over the enterprise, the individuals must possess requisite management or technical capabilities directly related to the primary industry in which the enterprise conducts business. The enterprise must meet these requirements throughout the following time periods:

a. At the time an offer is made in response to a written solicitation;

b. At the time of the contract award; and

c. During the full term of the contract.

Indian Small Business Economic Enterprise (ISBEE). An IEE that is also a small business concern established in accordance with the criteria and size standards of 13 CFR part 121. Offerors that do not fall into this category will not be considered for award.

REQUIREMENTS: Indian Health Service (IHS) – Phoenix Area Office (PAO), 40 North Central Ave., Phoenix, Arizona

85004-4424 has a requirement for the delivery and transportation of propane, as required for the Hopi Health Care

Center (HHCC) located in Polacca, Arizona and the IHS Employee Housing Compound Units located in Keams

Canyon, Arizona.

SERVICE PERFORMANCE LOCATION:

Hopi Health Care Center

Polacca, Arizona and

IHS Employee Housing Compound Units

Keams Canyon, Arizona.

QUOTE DUE DATE 03/02/2026 1:00 PM MST

This is an open-market combined synopsis/solicitation for products as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation to the responsive and responsible vendor whose conforming response is determined to provide the best value to the Government, price and other factors considered.

This combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2025-03 dated 01/17/2025.

PRICING SCHEDULE:

Base Year: June 14, 2026 through June 13, 2027 $___________________________

Option Year One: June 14, 2027 through June 13, 2028 $____________________________

Option Year Two: June 14, 2028 through June 13, 2029 $____________________________

Option Year Three: June 14, 2029 through June 13, 2030 $_____________________________

Option Year Four: June 14, 2030 through June 13, 2031 $_____________________________

The following provisions and clauses shall apply to this solicitation:

This is an open-market combined synopsis/solicitation for products as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation to the lowest priced responsive and responsible offeror on an “All or None” basis, meaning that the offeror must be able to supply the total quantity requested of the acquisition to be considered for award.

This combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2025-06 dated 10/01/2025. It is the contractor's responsibility to be familiar with the applicable clauses and provisions.

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/far/part-52.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Mar 2023)

FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (Dec

2022)

Offerors to be considered responsible, shall have an active registration status, prior to award, in the System for

Award Management (SAM), FAR provision 52.212-3 Offeror Representations and Certifications—Commercial

Products and Commercial Services (Dec 2022). The provision can be submitted at www.sam.gov.

CLAUSES INCORPORATED BY REFERENCE:

The following provisions and clauses shall apply to this solicitation: 52.252-2 Clauses Incorporated by Reference.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov/far/ (FAR) and www.acquisition.gov/hhsar

(HHSAR);

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Mar 2023);

52.212-3 Offeror Representations and Certification - Commercial Products and Commercial Services (Dec 2022);

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Dec 2022);

52.217-5 Evaluation of Options (JULY 1990);

52.217-8 Option to Extend Services (NOV 1999);

52.217-9 Option to Extend the Term of the Contract (MAR 2000);

52.222-3 Convict Labor (JUN 2003);

52.222-21 Prohibition of Segregated Facilities (APR 2015);

52.222-26 Equal Opportunity (Sept 2016);

52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020);

52.222-41 Service Contract Labor Standards (Aug 2018);

52.225-1 Buy American-Supplies (Oct 2022);

52.225-13 Restrictions on certain foreign purchases (Feb 2021);

52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018);

52.232-34 Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013);

52.233-2 Service of Protest (SEP 2006);

52.252-1 Solicitation Provisions Incorporated by Reference;

52.204-7 System for Award Management (Oct 2018).

CLAUSES INCORPORATED BY FULL TEXT:

52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Mar 2023), applies to this solicitation.

The provision at FAR 52.212-2, Evaluation – Commercial Items does not apply to this acquisition. This acquisition will be evaluated based on price. This acquisition will be awarded to the lowest priced responsive and responsible offeror on an “All or None” basis, meaning that the offeror must be able to supply the total quantity requested of the acquisition to be considered for award.

The propane contractor shall be certified and authorized to transport and deliver propane. Evidence of this certification and/or licensure shall be provided to the Contracting Officer and must be maintained in an active and current status throughout the performance period. Evidence of renewals shall be provided to the Contracting

Officer and Project Officer upon demand. Certification and/or licensure shall include the following:

Evidence of Motor Carrier License is required by the Arizona Department of Transportation. Applicable permits/certificates to transport propane.

All offerors are advised to include a completed copy of the provision at FAR 52.212-3, Offeror Representations and

Certifications – Commercial Items with their quote.

52.217-8 Option to Extend Services:

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of

Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of clause)

52.217-9 Option to Extend the Term of the Contract

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

(End of clause)

PRICING: Price will be evaluated in whole, including all optional accessories quoted.

52.252-1 – Solicitation Provisions Incorporated by Reference (Feb 1998)This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the

Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

52.252-2 – Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/vffara.htm

DEPT. OF HEALTH & HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER 3) CLAUSES

(INCORPORATED BY REFERENCE):

No. HHSAR Clause No. Title Date

352.203-70 Anti-Lobbying DEC 2015

352.208-70 Printing and Duplication DEC 2015

352.223-70 Safety and Health DEC 2015

352.227-70 Publications and Publicity DEC 2015

352.239-74 Electronic and Information Technology Accessibility DEC 2015

Arizona State Taxes. The Department of Health and Human Services, Phoenix Indian Medical Center, is Tax Exempt under A.R.S.42-5063(C)(3)(a), A.R.S.42-5067(B)(1), A.R.S.42-5065(B)(2)(a), A.R.S.42-5066(B)(3) (a), A.R.S.42-

5074(B)(8), A.R.S.42-5071(B)(2)(a), A.R.S.42-5061(A)(25)(a), and A.R.S.42-5159(A)(13)(a),(b),(c), State of Arizona

Department of Revenue. (Copy of Certificate available upon request).

INVOICING PROCESSING PLATFORM (IPP) (Feb 2022)

In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government

Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-

71, Electronic Submission and Processing of Payment Requests”

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov.

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F

8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov.

Note: IAW OMB memorandum M-21-07, The Office of Management and Budget (OMB) mandates that U.S.

federal agencies use the Internet Protocol version 6 (IPv6). In November 2020, OMB issued memorandum M-

21-07 "Completing the Transition to IPv6,” which outlines the Federal government's strategic intent "to deliver its information services, operate its networks, and access the services of others using only IPv6". The IHS requires all new IT systems (hardware and software) to operate in a pure IPv6 network environment. This includes on-premises services or third-party hosted services that require network integration into the IHS network. The

Offeror's solution shall comply with the IPv6 standards profile as defined by the NIST USGv6 Program:

https://www.nist.gov/programs-projects/usgv6-program.