Hoods and Ducts Maintenance

COMBINED SYNOPSIS/SOLICIATION ‘COMBO’:

HOODS AND DUCTS SERVICES

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation FA4877-20-R-0043 is issued as a Request for Proposals (RFP).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07 effective 3 August 2020. The DFARS provisions and clauses are those in effect to Change DFARS effective 5 June 2020. The AFFARS provisions and clauses are those in effect to AFAC 2019-1001 effective 1 October 2019.  The Wage Determination 2015-5473 Revision 10 dated 1 July 2020 will be incorporated into the purchase order.

(iv) This is a small business set-aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 561790 with a small business size standard of $8,000,000.00 average annual revenue.

(vi) The government intends to award a firm-fixed price contract for the following:   

CLIN 0001  Cooking Hoods Cleaning FY21      QTY -  41  U/I – EA     (01 Oct 20 – 30 Sep 21) 

CLIN 0002  Paint/Saw Systems Cleaning FY21   QTY – 7  U/I - EA     (01 Oct 20 – 30 Sep 21)

CLIN 0003  Dryer Vent Cleaining FY21            QTY – 374  U/I – EA   (01 Oct 20 – 30 Sep 21)

CLIN 1001  Cooking Hoods Cleaning FY22       QTY -  41  U/I – EA    (01 Oct 21 – 30 Sep 22)

CLIN 1002  Paint/Saw Systems Cleaning FY22   QTY – 7  U/I - EA    (01 Oct 21 – 30 Sep 22)

CLIN 1003  Dryer Vent Cleaining FY22            QTY – 374  U/I – EA   (01 Oct 21 – 30 Sep 22)

CLIN 2001  Cooking Hoods Cleaning FY23       QTY -  41  U/I – EA   (01 Oct 22 – 30 Sep 23)

CLIN 2002  Paint/Saw Systems Cleaning FY23   QTY – 7  U/I - EA    (01 Oct 22 – 30 Sep 23)

CLIN 2003  Dryer Vent Cleaining FY23             QTY – 374  U/I - EA   (01 Oct 22 – 30 Sep 23)

CLIN 3001  Cooking Hoods Cleaning FY24        QTY -  41  U/I – EA   (01 Oct 23 – 30 Sep 24)

CLIN 3002  Paint/Saw Systems Cleaning FY24   QTY – 7  U/I - EA    (01 Oct 23 – 30 Sep 24)

CLIN 3003  Dryer Vent Cleaining FY24             QTY – 374  U/I - EA   (01 Oct 23 – 30 Sep 24)

CLIN 4001      Cooking Hoods Cleaning FY25     QTY -  41  U/I – EA   (01 Oct 24 – 31 Mar 25)

CLIN 4002      Paint/Saw Systems Cleaning FY25   QTY – 7  U/I - EA   (01 Oct 24 – 31 Mar 25)

CLIN 4003      Dryer Vent Cleaining FY25          QTY – 374  U/I – EA   (01 Oct 24 – 31 Mar 25)

(vii) Delivery shall be FOB Destination.

(viii) FAR 52.212-1 Instructions to Offerors -- Commercial Items (Jul 2013) is hereby incorporated by reference, with the same force and effect as if it were given in full text. The following have been tailored to this procurement and are hereby added via addenda:

1. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. 

2. Specific Instructions:  The response shall consist of two (2) separate parts: Part I – Price Proposal and Part II – Technical Acceptability.

a. PART 1 – PRICE – Submit one (1) copy of price schedule IAW the CLIN structure.

b. PART 2 – TECHNICAL CAPABILITY – Submit one (1) copy of proposal to include method of performing cleaning processes and address PWS para 1.2 through 1.3.6.

3. Award will be made to the offeror whose offer is conforming to the solicitation and is determined to be the lowest price technically acceptable.

Technical Acceptability, at a minimum, is defined as meeting all of the criteria in specifications listed in the Performance Work Statement. Price and technical acceptability will be considered. The Government intends to evaluate offers and award without discussion, but reserves the right to conduct discussions. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(ix) FAR 52.212-2 Evaluation -- Commercial Items (Jan 1999) is hereby incorporated by reference, with the same force and effect as if it were given in full text. The following have been tailored to this procurement and are hereby added via addenda:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) price;

(ii) technical capability of the service offered to meet the Government requirement;

The lowest priced offer will be evaluated for technical acceptability.  If found technically acceptable award will be made without further consideration.  If found technically unacceptable the government will evaluate the next lowest offer for technical acceptability until award can be made to the lowest priced technically acceptable offeror.  Past Performance will not be evaluated.  Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

This will be a lowest price technically acceptable purchase. Technical acceptability – at a minimum – will consist of providing method of performing cleaning processes and address PWS para 1.2 through 1.3.6.

(x) Each offeror shall include a completed copy of the provision at FAR 52.212-3 and Alternate I, Offeror Representations and Certifications--Commercial Items (May 2014).  See Attachment 3.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items (Sep 2013), is hereby incorporated by reference, with the same force and effect as if it were given in full text.

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders – Commercial Items (Jan 2014), is hereby incorporated by reference, with the same force and effect as if it were given in full text.

(xiii) 52.252-1 -- Solicitation Provisions Incorporated by Reference.

Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

http://www.acquisition.gov

Additionally, clauses and provisions will be attached to this solicitation.

 (xiv) NOTICE TO ALL INTERESTED PARTIES:

A Site Visit will be held on Thursday, 27 August 2020 at 1:00 PM Pacific Daylight Time. This meeting will start at the Craycroft Visitors Center on DMAFB, AZ 85707. Please RSVP no later than 3:00 PM on 25 August 2020. Please bring current driver’s license, registration, and car insurance. Post-Site Visit questions are due NLT Friday, 28 August 2020 at 1:00 PM Pacific Standard Time. Questions shall be submitted to: 355CONS.PKBA.Services@us.af.mil.  An amendment will be issued addressing all questions received, providing the Government’s answers. Quotes are due no later than 10:00 AM Pacific Daylight Time on Tuesday, 8 September 2020.

(xv) Quotations shall be submitted to Cody Rodriguez and Carl Brantingham via email at 355CONS.PKBA.Services@us.af.mil.

DM012

CONTRACT DOCUMENTS, EXHIBITS OR ATTACHMENTS

Atch #:            Item Description:                                                                  Page(s):

     1                 Performance Work Statement                                                   10

     2                 Provisions and Clauses                                                                 36

   3                 WD 15-5473 Revision 10, dated 1 Jul 2020                              12

  4                Contractor Environmental Guide                                                 45

  5                    Pandemic Guidance                                                                        2

** The purpose of this modification is to answer contractor questions and include the updated PWS with requested information.**

COMBINED SYNOPSIS/SOLICIATION ‘COMBO’:

HOODS AND DUCTS SERVICES

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation FA4877-20-R-0043 is issued as a Request for Proposals (RFP).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07 effective 3 August 2020. The DFARS provisions and clauses are those in effect to Change DFARS effective 5 June 2020. The AFFARS provisions and clauses are those in effect to AFAC 2019-1001 effective 1 October 2019.  The Wage Determination 2015-5473 Revision 10 dated 1 July 2020 will be incorporated into the purchase order.

(iv) This is a small business set-aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 561790 with a small business size standard of $8,000,000.00 average annual revenue.

(vi) The government intends to award a firm-fixed price contract for the following:   

CLIN 0001  Cooking Hoods Cleaning FY21      QTY -  41  U/I – EA     (01 Oct 20 – 30 Sep 21) 

CLIN 0002  Paint/Saw Systems Cleaning FY21   QTY – 7  U/I - EA     (01 Oct 20 – 30 Sep 21)

CLIN 0003  Dryer Vent Cleaining FY21            QTY – 374  U/I – EA   (01 Oct 20 – 30 Sep 21)

CLIN 1001  Cooking Hoods Cleaning FY22       QTY -  41  U/I – EA    (01 Oct 21 – 30 Sep 22)

CLIN 1002  Paint/Saw Systems Cleaning FY22   QTY – 7  U/I - EA    (01 Oct 21 – 30 Sep 22)

CLIN 1003  Dryer Vent Cleaining FY22            QTY – 374  U/I – EA   (01 Oct 21 – 30 Sep 22)

CLIN 2001  Cooking Hoods Cleaning FY23       QTY -  41  U/I – EA   (01 Oct 22 – 30 Sep 23)

CLIN 2002  Paint/Saw Systems Cleaning FY23   QTY – 7  U/I - EA    (01 Oct 22 – 30 Sep 23)

CLIN 2003  Dryer Vent Cleaining FY23             QTY – 374  U/I - EA   (01 Oct 22 – 30 Sep 23)

CLIN 3001  Cooking Hoods Cleaning FY24        QTY -  41  U/I – EA   (01 Oct 23 – 30 Sep 24)

CLIN 3002  Paint/Saw Systems Cleaning FY24   QTY – 7  U/I - EA    (01 Oct 23 – 30 Sep 24)

CLIN 3003  Dryer Vent Cleaining FY24             QTY – 374  U/I - EA   (01 Oct 23 – 30 Sep 24)

CLIN 4001      Cooking Hoods Cleaning FY25     QTY -  41  U/I – EA   (01 Oct 24 – 31 Mar 25)

CLIN 4002      Paint/Saw Systems Cleaning FY25   QTY – 7  U/I - EA   (01 Oct 24 – 31 Mar 25)

CLIN 4003      Dryer Vent Cleaining FY25          QTY – 374  U/I – EA   (01 Oct 24 – 31 Mar 25)

(vii) Delivery shall be FOB Destination.

(viii) FAR 52.212-1 Instructions to Offerors -- Commercial Items (Jul 2013) is hereby incorporated by reference, with the same force and effect as if it were given in full text. The following have been tailored to this procurement and are hereby added via addenda:

1. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. 

2. Specific Instructions:  The response shall consist of two (2) separate parts: Part I – Price Proposal and Part II – Technical Acceptability.

a. PART 1 – PRICE – Submit one (1) copy of price schedule IAW the CLIN structure.

b. PART 2 – TECHNICAL CAPABILITY – Submit one (1) copy of proposal to include method of performing cleaning processes and address PWS para 1.2 through 1.3.6.

3. Award will be made to the offeror whose offer is conforming to the solicitation and is determined to be the lowest price technically acceptable.

Technical Acceptability, at a minimum, is defined as meeting all of the criteria in specifications listed in the Performance Work Statement. Price and technical acceptability will be considered. The Government intends to evaluate offers and award without discussion, but reserves the right to conduct discussions. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(ix) FAR 52.212-2 Evaluation -- Commercial Items (Jan 1999) is hereby incorporated by reference, with the same force and effect as if it were given in full text. The following have been tailored to this procurement and are hereby added via addenda:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) price;

(ii) technical capability of the service offered to meet the Government requirement;

The lowest priced offer will be evaluated for technical acceptability.  If found technically acceptable award will be made without further consideration.  If found technically unacceptable the government will evaluate the next lowest offer for technical acceptability until award can be made to the lowest priced technically acceptable offeror.  Past Performance will not be evaluated.  Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

This will be a lowest price technically acceptable purchase. Technical acceptability – at a minimum – will consist of providing method of performing cleaning processes and address PWS para 1.2 through 1.3.6.

(x) Each offeror shall include a completed copy of the provision at FAR 52.212-3 and Alternate I, Offeror Representations and Certifications--Commercial Items (May 2014).  See Attachment 3.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items (Sep 2013), is hereby incorporated by reference, with the same force and effect as if it were given in full text.

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders – Commercial Items (Jan 2014), is hereby incorporated by reference, with the same force and effect as if it were given in full text.

(xiii) 52.252-1 -- Solicitation Provisions Incorporated by Reference.

Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

http://www.acquisition.gov

Additionally, clauses and provisions will be attached to this solicitation.

 (xiv) NOTICE TO ALL INTERESTED PARTIES:

A Site Visit will be held on Thursday, 27 August 2020 at 1:00 PM Pacific Daylight Time. This meeting will start at the Craycroft Visitors Center on DMAFB, AZ 85707. Please RSVP no later than 3:00 PM on 25 August 2020. Please bring current driver’s license, registration, and car insurance. Post-Site Visit questions are due NLT Friday, 28 August 2020 at 1:00 PM Pacific Standard Time. Questions shall be submitted to: 355CONS.PKBA.Services@us.af.mil.  An amendment will be issued addressing all questions received, providing the Government’s answers. Quotes are due no later than 10:00 AM Pacific Daylight Time on Tuesday, 8 September 2020.

(xv) Quotations shall be submitted to Cody Rodriguez and Carl Brantingham via email at 355CONS.PKBA.Services@us.af.mil.

DM012

CONTRACT DOCUMENTS, EXHIBITS OR ATTACHMENTS

Atch #:            Item Description:                                                                  Page(s):

     1                 Performance Work Statement                                                   10

     2                 Provisions and Clauses                                                                 36

   3                 WD 15-5473 Revision 10, dated 1 Jul 2020                              12

  4                Contractor Environmental Guide                                                 45

  5                    Pandemic Guidance                                                                        2