High Energy X-ray and Imaging System (HEXIS) biannual maintenance 2025
Closed Pre-Solicitation Posted
Not the latest version. See the latest special notice from .
- Solicitation number
- PANMCC25P0000012471
- Agency
-
MICC Yuma Proving Ground
Mission and Installation Contracting Command, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Yuma Proving Ground, Arizona 85365, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Mission and Installation Contracting Command (MICC) at Yuma Proving Ground is conducting market research for biannual maintenance and support of the High Energy X-ray and Imaging System (HEXIS), a complex scientific imaging system used for testing and research. The procurement seeks a contractor with specialized knowledge of VJ Technologies (VJT) equipment, including a 5-axis pit-manipulator, VI3 control console, computed tomography imaging console, linear accelerator, and Digital Detector Arrays. The Request for Information (RFI) is specifically targeting contractors who can provide regular maintenance, calibration, support, and emergency repairs for this specialized system, with the goal of preventing test delays due to equipment malfunction. The RFI encourages participation from small businesses across various socioeconomic categories, including 8(a), Small Disadvantaged Business, HUBZone, Service-Disabled Veteran-Owned, and Women-Owned Small Business concerns. The opportunity is classified under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance, with responses due by April 11, 2025.
The pre-solicitation notice does not specify a set-aside designation and explicitly states that this RFI is for information and planning purposes only, with no guarantee of future solicitation. The associated SBA size standard for this NAICS category is $34 million, providing context for potential business scale. While no specific award value is mentioned, the draft Performance Work Statement indicates the maintenance will require two visits per year by a VJT certified technician, including up to 20 hours of remote support and a 72-hour response time for corrective labor. The maintenance will be performed at the Radiography Facility, Building 3493 Kofa Firing Range at Yuma Proving Ground, with the primary objective of maintaining the HEXIS system at its original manufacturer performance standards. Importantly, the government will not reimburse respondents for any costs associated with preparing their response to this market research request.
Notice text
2 versions
Update #2 · Latest ·
REQUEST FOR INFORMATION (RFI)
Procurement Office: The Mission and Installation Contracting Command (MICC), Yuma Proving Ground (MICC-YPG), is currently conducting market research to attempt to bolster government and industry coordination and partnership in supporting the Metrology and Simulation Division at the United States Army Yuma Proving Ground (USAYPG), AZ. This RFI is being issued to inquire about biannual maintenance, calibration, support, and unscheduled repairs of the High Energy X-ray and Imaging System (HEXIS) located at the US Army, Yuma Proving Ground.
The system consists of a VJ Technologies (VJT) designed and built 5-axis pit-manipulator, VI3 control console operating with VJT software, computed tomography (CT) imaging console, VJT designed and manufactured 4-axis collimator, linear accelerator (LINAC), and Digital Detector Arrays (DDAs). The HEXIS includes all of the necessary hardware and software (developed by VJT) for full integration with the LINAC and multiple CT-grade DDAs. The HEXIS utilizes customized software for part manipulation, image acquisition, viewing, CT imaging, and archiving; and calibration of the DDAs. Images are DICONDE compliant and the HEXIS handshakes with and pushes data to YPG’s existing Waygate Technologies image review and archiving stations. This HEXIS is also capable of acquiring images when using non-integrated YPG X-ray generators.
Metrology and Simulation Division requires a contractor with the appropriate knowledge and understanding of these systems and software (specifically designed for YPG’s application) to service them regularly and be available for emergency repairs. Failure to maintain and support these services will result in test delays in the event of equipment malfunction.
THIS REQUEST FOR INFORMATION (RFI) is solely for information and planning purposes. It does not constitute a Request for Quote (RFQ) or a promise to issue an RFQ in the future. Further, MICC is not at this time seeking proposals and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense.
The Government is interested in any input from the industry as well as questions regarding the requirement. We encourage all small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.
INFORMATION: Proposed item to be supplied is anticipated to be classified under the following North American Industry Classification (NAICS) 811210 – Electronic and Precision Equipment Repair and Maintenance, which was considered and selected as it comprises of establishments primarily engaged in repairing and maintaining one or more of the following: (1) consumer electronic equipment; (2) computers; (3) office machines; (4) communication equipment; and (5) other electronic and precision equipment and instruments, without retailing these products as new. The assignments undertaken by these establishments may involve any of the following activities: microscopes, radar and sonar equipment, televisions, stereos, video recorders, computers, fax machines, photocopying machines, two-way radios, cellular telephones, and other communications equipment, scientific instruments, and medical equipment. The associated SBA size standard for the referenced NAICS is $34 million dollars.
Attachments:
Attachment 1 - DRAFT_PWS_HEXIS
**This is for Market Research Purposes ONLY**
Amendment 1:
Amended on 27 March 2025
Update Primary Point of Contact Phone number:
Damaris Castillo
damaris.i.castillo.civ@army.mil
(928) 328-2845
Update #1 ·
REQUEST FOR INFORMATION (RFI)
Procurement Office: The Mission and Installation Contracting Command (MICC), Yuma Proving Ground (MICC-YPG), is currently conducting market research to attempt to bolster government and industry coordination and partnership in supporting the Metrology and Simulation Division at the United States Army Yuma Proving Ground (USAYPG), AZ. This RFI is being issued to inquire about biannual maintenance, calibration, support, and unscheduled repairs of the High Energy X-ray and Imaging System (HEXIS) located at the US Army, Yuma Proving Ground.
The system consists of a VJ Technologies (VJT) designed and built 5-axis pit-manipulator, VI3 control console operating with VJT software, computed tomography (CT) imaging console, VJT designed and manufactured 4-axis collimator, linear accelerator (LINAC), and Digital Detector Arrays (DDAs). The HEXIS includes all of the necessary hardware and software (developed by VJT) for full integration with the LINAC and multiple CT-grade DDAs. The HEXIS utilizes customized software for part manipulation, image acquisition, viewing, CT imaging, and archiving; and calibration of the DDAs. Images are DICONDE compliant and the HEXIS handshakes with and pushes data to YPG’s existing Waygate Technologies image review and archiving stations. This HEXIS is also capable of acquiring images when using non-integrated YPG X-ray generators.
Metrology and Simulation Division requires a contractor with the appropriate knowledge and understanding of these systems and software (specifically designed for YPG’s application) to service them regularly and be available for emergency repairs. Failure to maintain and support these services will result in test delays in the event of equipment malfunction.
THIS REQUEST FOR INFORMATION (RFI) is solely for information and planning purposes. It does not constitute a Request for Quote (RFQ) or a promise to issue an RFQ in the future. Further, MICC is not at this time seeking proposals and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense.
The Government is interested in any input from the industry as well as questions regarding the requirement. We encourage all small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.
INFORMATION: Proposed item to be supplied is anticipated to be classified under the following North American Industry Classification (NAICS) 811210 – Electronic and Precision Equipment Repair and Maintenance, which was considered and selected as it comprises of establishments primarily engaged in repairing and maintaining one or more of the following: (1) consumer electronic equipment; (2) computers; (3) office machines; (4) communication equipment; and (5) other electronic and precision equipment and instruments, without retailing these products as new. The assignments undertaken by these establishments may involve any of the following activities: microscopes, radar and sonar equipment, televisions, stereos, video recorders, computers, fax machines, photocopying machines, two-way radios, cellular telephones, and other communications equipment, scientific instruments, and medical equipment. The associated SBA size standard for the referenced NAICS is $34 million dollars.
Attachments:
Attachment 1 - DRAFT_PWS_HEXIS
**This is for Market Research Purposes ONLY**
Files
| File | Type | Posted |
|---|---|---|
| DRAFT_PWS_HEXIS.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| High Energy X-ray and Imaging System (HEXIS) biannual maintenance 2025 | Special Notice | |
| This notice | Pre-Solicitation |
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