DRAFT_PWS_HEXIS.pdf

DRAFT

AUG24

PERFORMANCE WORK STATEMENT (PWS)

High Energy X-ray Imaging System Maintenance December 2024

Part 1 General Information

1. General: This is a non-personal service contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S.

Government.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide biannual maintenance, which includes calibration of the M6A Linatron, the Heavy Manipulation Table, the control systems, and software used in the support and sub-systems integration and peripherals of the VJT installed primary system support of the High Energy X-ray and Imaging System (HEXIS) located at the US Army, Yuma Proving Ground(YPG). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Background: The HEXIS was procured from VJ Technologies (VJT), delivered in October 2018, and upgraded in February 2020. The system consists of a 5-axis pit-manipulator, VI3 control console, computed tomography (CT) imaging console, 4-axis collimator, linear accelerator (LINAC), and Digital Detector Arrays (DDAs). The HEXIS includes all of the necessary hardware and software for full integration with the Contractor Linatron M6A LINAC (serial number H316744 - installed February 2020 by VJT) and multiple Contractor CT-grade DDAs, model numbers XRD_1621_AN14_ES and XRD_1620_AN20_CS. The HEXIS utilizes proprietary customized software for part manipulation, image acquisition, viewing, CT imaging, and archiving; and calibration of the DDAs. Images are Digital Imaging and Communication in Nondestructive Evaluation (DICONDE) compliant and the HEXIS handshakes with and pushes data to YPG’s existing Waygate Technologies review software stations. This HEXIS is also capable of acquiring images when using non-integrated YPG X-ray generators.

1.3 Scope: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform High Energy X-ray and Imaging System maintenance services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services. The Contractor shall perform calibration of the M6A

AUG24

Linatron, the Heavy Manipulation Table, the control systems, and software used in the support and sub-systems integration and peripherals of the VJT installed primary system support of the High Energy X-ray and Imaging System (HEXIS) to the standards and acceptable quality levels identified in this PWS and associated contract documents.

1.4 Objectives: Contractor shall maintain and calibrate High Energy Imaging Xray Systems located at YPG for investigative and safety applications. These contractors will be responsible for calibrating the M6A Linatron, the Heavy Manipulation Table, the control systems, and software used in the support and sub-systems integration and peripherals of the VJT installed primary system.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.1.1 RESERVED

1.5.1.2 RESERVED

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2 Host Nation Holidays: RESERVED

AUG24

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following:

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0500 to 1530 Monday through Thursday except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0500 to 1530 Monday through Thursday. The Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0500 to 1530 Monday through Thursday. The Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.4.3.1 Contractor Work Plan: RESERVED

1.5.5 Training Holidays: RESERVED

1.5.6 Place of Performance: The work to be performed under this contract will be performed at the Radiography Facility, Building 3493 Kofa Firing Range (KFR), Yuma Proving Ground

(YPG).

1.6 Security Requirements: The following information is provided on security related matters:

1.6.1 Security Program: RESERVED

1.6.2 Personnel Security Clearance Requirements: RESERVED

1.6.3 Access and general protection/security policy and procedures: Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should

AUG24

the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.3.1 Escorts: The Contractor and all associated sub-contractor employees performing services under this contract shall be escorted at all times by host nation security personnel or by an individual designated by the Contracting Officer Representative (COR) while accessing U.S. facilities or activities.

1.6.3.2 Installation Pass Log: RESERVED

1.6.3.3 Individual Termination or Expiration of Employment: RESERVED

1.6.3.4 Contract Termination or Cancellation: RESERVED

1.6.3.5 Common Access Cards (CAC) and CAC Log: RESERVED

1.6.4 Personnel Security Clearance Requirements: RESERVED

1.6.4.1 RESERVED

1.6.5 Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement.

Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

• Full birth name

• Married name (if applicable)

• SSN or local equivalent (ID card number)

• Date of birth

• Place of birth (city, country)

1.6.5.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor

AUG24

employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

(1) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government;

(2) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.6.5.2 Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph my result in requiring the Contractor to remove a contractor employee or employees from the performance of the contract.

1.6.5.3 Subcontracts. The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures: RESERVED

1.6.6.1 Contractor Common Access Card (CAC) Eligible Requirements: RESERVED

1.6.6.1.1 Federal Installation/Facility Access: Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The employee performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office or the host nation equivalent.

1.6.6.2. Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014- 05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.7 Access to Government Information Systems: RESERVED

1.6.8 Physical Security: RESERVED

AUG24

1.6.9 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.6.9.1 Operations Security (OPSEC) SOP/Plan Requirements: RESERVED

1.7 Key Control: RESERVED

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: RESERVED

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor

AUG24

status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11.1 RESERVED

1.11.2 Contractor Identification Badges: RESERVED

1.11.3 Uniform RESERVED

1.12 Contractor Travel: RESERVED

1.13 Other Direct Costs (ODCs): RESERVED

1.14 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.15 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and Contractor personnel, shall not divulge or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.16 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.17 Non-Disclosure Statements: RESERVED

AUG24

1.18 Advertisement and Social Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.19 Information Assurance: At no time will the Contractor or associated sub-contractor employees transmit government documents or information over using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information (CUI) in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms or instant messaging. Approved government sites such as DoD SAFE at at https://safe.apps.mil, or All Partners Access Network (APAN) at https://community.apan.org/, or other transmission means determined by the government must be used.

1.20 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall prompty submit a plan to the Contracting Officer to avoid or mitigate any such (Deliverable #1) OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officeaar unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.21 Phase In /Phase Out Period: RESERVED

1.22 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.22.1 Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-)

The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

(a) Before initiation of work at the job site, an Accident Prevention Plan, written by the Contractor for the specific work and hazards of the contract and implementing in detail the

AUG24

pertinent requirements of EM 385-1-1; will be reviewed for acceptance by designated Government personnel in the YPG Mission Safety Directorate. (Deliverable #2). Specific requirements for development of the Accident Prevention Plan are found in 01.A and Appendix A of EM 385-1-1. EM 385-1-1 is available online at www.usace.army.mil. The contractor shall report all accident and occupational illnesses immediately to the YPG Mission Safety Directorate through the Contracting Officer’s Representative (COR).

(b) Before beginning each activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work, activity hazard analysis (AHA) shall be prepared by the Contractor performing the work activity (See paragraph 01.a.09 of EM 385-1-1);

(c) The Contractor shall require subcontractors to submit their plan of operations showing methods they propose to use in accomplishing major phases of work;

(d) The Contractor shall discuss the plans in conferences convened by the Contracting

Officer prior to starting work on each major phase of operation. Plans shall include all pertinent information such as layout of haul roads, access roads, storage areas, electrical distribution lines, methods of providing minimum exposure to overhead loads, and methods of access to work areas. The plan for accomplishing the initial work phase shall be submitted within fifteen

(15) calendar days after award of the contract. Plans for subsequent major phases of work shall be submitted no later than fifteen (15) calendar days prior to initiation of work on each major phase; and

(e) In all areas where construction, demolition, alteration, building, or similar related activities take place, the Contractor shall have the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

(i) Short sleeve shirt;

(ii) Long trousers;

(iii) Steel-toed safety boots; and

(iv) Hard hat.

1.22.1.1 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract.

AUG24

1.22.1.2 The Contractor shall complete and provide safety notifications required by local / federal authorities and will provide documented proof to the Contracting Officer via the COR, immediately, but no later than 4 hours after the occurrence. (Deliverable #3)

1.23 Environmental Compliance: RESERVED

1.23.1 Environmental Compliance Plan and Program: RESERVED

1.24 Required Training: The following provides information on training requirements:

1.24.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within 30 days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion (Deliverable #4 for each affected Contractor employee and subcontractor employee to the COR or to the Contracting Officer, if a COR is not assigned within 5 days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training (Deliverable #4) every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies.

1.24.1.1 If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training.

Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within 5 days after completion of the training (Deliverable #4).

1.24.2 OPSEC Training: All contractor employees, including subcontractors, shall complete Level I OPSEC training within 30 days of employment under this contract (Deliverable #5).

Verification of the training shall be provided to the COR within 5 days after completion of the training (Deliverable #4). OPSEC Level 1 training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months (Deliverable # 5). Verification of the training shall be provided to the COR within 5 days after completion of the training (Deliverable #5).

1.24.2.1 If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within 5 days after completion of the training (Deliverable #5).

AUG24

1.24.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 days after the contract is awarded and within 5 days after new employees commence contract performance, with the results reported to the COR within 30 days after the contract is awarded and within 5 days after new employees commence contract performance (Deliverable #6). Verification of the training shall be provided to the COR within 30 days after completion of the training (Deliverable #6).

1.24.4 Information Assurance (IA) / Information Technology (IT) Training: RESERVED

1.24.5 Personally Identifiable Information (PII): RESERVED

1.24.6 Threat Awareness Reporting Program (TARP Training): RESERVED

1.25 Government Property and Services: RESERVED

1.26 Safety Requirements: RESERVED

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of

AUG24

contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

Government Property - means all property owned or leased by the Government.Government property includes both Government-furnishedand Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

AUG24

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism

AUG24

ATO Anti-terrorism Officer CAC Common Access Card CT Computed Tomography COR Contracting Officer’s Representative CUI Controlled Unclassified Information DDA Digital Detector Arrays DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense EM Engineering Manual FAR Federal Acquisition Regulation FPCON Force Protection Condition HEXIS High Energy X-Ray Imaging System HLO High Level Objective HQDA Head Quarters Department of Army ID Identification IT Information Technology KO Contracting Officer KFR Kofa Firing Range LINAC Linear Accelerator NCIC-III National Crime Information Center Interstate Identification Index NIST National Institute of Standards and Technology OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PII Personally Identifiable Information PMI Preventative Maintenance Inspection PRS Performance Requirements Summary PWS Performance Work Statement QASP Quality Assurance Surveillance Plan QCP Quality Control Program SOP Standard Operating Procedures SSN Social Security Number TARP Threat Awareness Reporting Program TSDB Terrorist Screening Database VJT VJ Technologies YPG Yuma Proving Ground

AUG24

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Furnished Property

The Government will not provide property or servies in the performance of this contract.

3.1.1 RESERVED

3.1.2 RESERVED

3.1.2.1 Final Inventory. RESERVED

3.1.3 RESERVED

3.1.4 RESERVED

3.1.5 RESERVED

3.1.6 RESERVED

3.1.7 RESERVED

3.1.8 RESERVED

3.2 Emergency and Rescue

3.2.1 The Government will furnish emergency medical and rescue services to prevent loss of life, limb, or undue suffering within the areas serviced by the applicable installation emergency services provider. The Government will seek reimbursement for medical services rendered, as appropriate.

3.2.2 The Government will provide installation fire services to include firefighting, fire prevention inspections and investigations; Installation security services; confined space rescue; and Hazardous Material (HAZMAT) first response.

3.3 Telecommunications/Utilities RESERVED

3.4 Government Owned Vehicles RESERVED

3.5 GFE Tools, Hand Tools, Equipment; Test, Measurement and Diagnostic Equipment (TDME) Calibration Services: RESERVED

AUG24

3.6 Government Furnished Facilities and Real Property: RESERVED

3.7 Government Furnished Services: RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. 4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services.

4.2 Secret Facility Clearance: RESERVED

4.3 Materials: RESERVED

4.4 Vehicles and Equipment: RESERVED

4.5 Background Checks: RESERVED

AUG24

PART 5

SPECIFIC TASKS

5.1 Basic Services: The contractor shall provide services for maintenance, calibration, support, and unscheduled emergency repairs of the HEXIS located at the US Army, Yuma Proving Ground. The system consists of a 5-axis pit-manipulator, VI3 control console, CT imaging console, 4-axis collimator, LINAC, multiple DDAs, hardware to integrate subsystems, and software to operate and integrate subsystems. There will be (2) visits a year, consumed at either a standard “Preventative maintenance visit” or a “Repair Visit”. A Preventative Maintenance Inspection ( PMI) is supplied when a qualified, VJT certified technician is sent to focus on performing general maintenance, replacing consumables that warrant maintenance and recalibrating system. Technician will perform all tasks of expected system and verify all sub-systems and components are “Meeting Original Manufactures Performance Standards.” If the system experiences a failure mode which cannot be correct by remote telephone or email support, the contractor will expedite supplying a qualified technician to diagnosis and repair fault. Any parts that must be supplied must have prior approval by Contracting office.

5.2 Tasks: Tasks consist of the following:

5.2.1 Repair or General Preventative Maintenance Visits (2): Supply a VJT certified technician to respond when requested to perform up to (2) visits per year. Technician will provide visit breakdown and explanation of service (Deliverable #7).

5.2.2 5-Axis, Pit-Manipulator: Inspect for damage and wear of structure and drive systems.

Proper homing and limit switch functions for all axes.

Encoder output for axes.

Console and bay controls including emergency (E)-stop function Does table move and respond from all control interfaces Does the table hold position correctly Do any sensors need replacement Clean and lubricate all applicable systems and components.

5.2.3 VI3 Control Console and software:

Are there any software issues that are impeding gathering data Is data being collected and able to be stored, shared correctly Do recipe functions respond and collect correctly Does the LINAC and Manipulator table interact as needed Can the system collect and create Computerized Tomography (CT) scans

5.2.4 Integration interfaces:

DDA calibration software, connections, and LINAC synchronization LINAC connections and source control Collimator controls, VI-3 and CT consoles.

Proper handshaking with the Waygate Technologies review software stations.

AUG24

Digital Detector Arrays, provide assistance evaluating DDA performance and operation for units YPG personnel have identified problems with when calibrating or using.

Proper handshaking with the Waygate Tech. review software stations

5.2.5 Telephone/Remote Support: VJT will provide up to 20 hours of remote support via telephone, email, or fax; Monday-Thursday from 0500-1530. Provide monthly report to COR detailing number of minutes consumed via method of contact, who called, who responded, what resolution was suggested, and did it resolve the issue (Deliverable #8).

5.2.6 Unfunded repairs or costs: During any Preventative maintenance visit or Repair Visit if it is deemed parts or components are need, the contractor must submit a part#, price to the COR, who will escalate the request to Contracting and Branch Chief for review and approval.

5.3. LINAC Basic Services: The Contractor shall perform biannual maintenance inspections on the Contractor Linatron M6A serial number H316744.

5.3.1 Preventative Maintenance Visits:

5.3.1.1 The contractor will provide two (2) preventive maintenance inspections (PMI) per annum. PMI consumables to be provided at no additional cost. Performance dates will be agreed upon prior to Contractor travel to YPG and within 14 days of the date request.

At the conclusion of a PM visit the LINAC M6A shall be able to:

Operate LINAC “At Original Manufactures Standards” LINAC will communicate to the operations software.

Technician will provide visit breakdown and explanation of service.(Deliverable #9)

5.3.2 Provide unlimited corrective labor and travel expenses (unscheduled emergency repairs) with a response time less than 72 hours. Performance dates will be agreed upon prior to Contractor travel to YPG.

5.3.3 Provide unlimited remote support via telephone, email, or fax; Monday – Thursday 0500-1530.

5.3.4 Provide all replacement parts, including the Beam Centerline at no additional cost.

5.3.5 Provide Temperature Control unit PMI and consumables at no additional cost.

5.3.6 Provide Software upgrades for all applications.

5.3.7 Provide all labor for Software installs when performed during PMI.

5.3.8 Provide detailed report of repairs, adjustments and checks performed during visit.

5.4 Service Contract Reporting: Service Contract Reporting is not applicable to this contract.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1.1 6.1.1 Personal Identity Verification of Contractor Personnel (FAR clause 52.204-9)

6.1.2 National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13)

6.1.3 Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

6.1.4 National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171

6.1.5 U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)

AUG24

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

7.3 Attachment 1 - RESERVED

7.4 Attachment 2 - RESERVED

7.5 Attachment 3 - RESERVED

INTENTIONALLY LEFT BLANK

AUG24

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

Performance Objective

Standard Performance

Threshold Surveillance Method

PRS #1.

Combating Trafficking in

Persons FAR 52.222-50 c

The Contractor shall Notify its employees of

a. The United States Government's zero tolerance policy described in paragraph

(b) of this clause

The actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment.

100% Compliance 100% Inspection

PRS #2

Para. 5.2.1

Contractor shall perform up to (2) Maintenance or repair visits and will ensure the 5-axis pit manipulator is fully functional.

Inspect for wear of structure and drive system Operation of drive motors Proper homing and limit switch operation Function of movement all axes Encoder output for all axes Console and bay control E-stops function Software & recipe functions Clean and lubricate all applicable systems Sensor replacement (consumable)

100% compliance

Contractor must submit in writing a itemized breakdown of each individual component and inspection point, with pass/fail ratings.

PRS #3

Para. 5.2.3

Contractor shall ensure the VI3 Controls and Software operations are functional

Data collection No control conflicts between LINAC and

VJT software interface.

Do recipes function, respond and collect Can system create CT scans

100% Compliance

Contractor must submit in writing a itemized breakdown of each individual component and inspection point, with pass/fail ratings.

PRS #4

Para. 5.2.4

Contractor shall verify operational integration and handshake ability with LINAC, DDA, hand-shaking with the Waygate review software stations.

Verify the DDA calibration software, connections and LINAC synchronization.

LINAC connections, collimator control VI3 handshakes with Waygate review software stations.

100% Compliance

Non-conforming services will result in non-conformance reports issued to Contractor and potential negative CPARS report.

Performance Objective

Standard Performance

Threshold Surveillance Method

PRS #5

Para. 5.2.5

Contractor shall provide phone support 20 hours.

During the year contractor will provide up to 20 hours of phone, email or fax support.

Phone support will be accessible Monday- Thursday, 0500-1530. (Except holidays)

100% Compliance

Non-conforming services will result in non-conformance reports issued to Contractor and potential negative CPARS report.

PRS #6

Para. 5.2.5

Contractor shall provide monthly report for the number of hours consumed of the allocated 20 hours of phone support

The first week of each month contractor will send a breakdown report to the COR. The report shall identify:

Number of minutes utilized for phone, email and fax support. To include the remaining balance of support hours and minutes.

Who responded to request?

Was problem resolved?

Resolution

100% compliance

Non-conforming services will result in non-conformance reports issued to Contractor and potential negative CPARS report.

PRS #7

Para. 5.3.1.1

Contractor shall provide

(2) Preventative Maintenance visits a year.

Contractor will respond within one week of initial request to provide a technician to perform a general PM for the M6A LINAC 100% Compliance

Non-conforming services will result in non-conformance reports issued to Contractor and potential negative CPARS report.

PRS #8

Para. 5.3.2

Contractor shall provide unlimited corrective labor and travel expenses.

Provide unlimited corrective labor and travel with a response time of less than 72 hours.

Time accumulates only during business days, Monday-Thursday, 0500-1530.

No more than one lapse during year.

Non-conforming services will result in non-conformance reports issued to Contractor and potential negative CPARS report.

AUG24

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Deliverable #1 Organizational Conflict of Interest

(OCI)

(1.20)

Immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI

One copy to the Contracting Officer through the Contracting Officer’s Representative

(COR)

Provide document sent via email

To the Contracting Officer through the Contracting Officer’s

Deliverable #2 Safety Laws and Regulations (1.22.1 (a))

Before initiation of work at the job site. 15 days prior

One copy to the Contracting Officer through the Contracting Officer’s

To the Contracting Officer through the Contracting Officer’s

Deliverable #3 Safety Laws and Regulations (Safety notifications) (1.22.1.2)

No later than 4 Hours after the occurrence

One copy to the Contracting Officer through the Contracting Officer’s

Officer through the Contracting

Officer’s

Deliverable #4 Anti-Terrorism Training (1.24.1)

30 days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 days after employment of new personnel. Contractor personnel shall complete refresher training every twelve (12) months.

One copy to the Contracting Officer through the Contracting Officer’s

PDF copy of certificate sent via email

Officer through the Contracting

Officer’s

Deliverable #5 OPSEC Training (1.24.2)

30 days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 days after employment of new personnel. Contractor personnel shall complete refresher training every twelve (12) months.

One copy to the Contracting Officer through the Contracting Officer’s Representative

(COR)

PDF copy of certificate sent via email

To the Contracting

Officer through the Contracting

Officer’s

Deliverable Frequency # of Copies Medium/Format Submit To

Deliverable #6 iWatch Training (1.24.3)

The training shall be…