Helium Reliquefication System
Closed Solicitation Posted
- Solicitation number
- 475213
- Agency
-
Office of Science
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- Place of performance
- Upton, Kentucky, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Energy Office of Science seeks quotations for a helium reliquefication system, with proposals due May 14, 2026, at 4:00 PM EST, and questions due May 1, 2026. The procurement is full and open competition with no set-aside, issued as RFQ 475213 by Brookhaven Science Associates under prime contract DE-SC0012704.
Place of performance is Upton, Kentucky. The system must produce at least 40 liters per day of liquid helium under steady reliquefication conditions, incorporate ASME-certified critical components with pressure release valves, and minimize helium loss during measurement and standby conditions. Offerors must provide references for at least three previously manufactured and delivered comparable liquid helium reliquefication systems with detailed specifications, 2D drawings, and test reports demonstrating equivalent performance.
Key deliverables are a Design Report due one month after award, Factory Acceptance Test documentation due nine months after award, and commissioning due twelve months after award. The contractor must conduct a Design Review Meeting within one month of award, perform Factory Acceptance Test at the contractor's facility, provide installation labor at Brookhaven National Laboratory, and deliver a two-year warranty from commissioning and final acceptance. All electrical equipment must meet NFPA 70 standards and be certified by a Nationally Recognized Testing Laboratory. The contractor must maintain ISO 9001 quality system compliance per BNL-QA-101.
Award will be made on a firm fixed price basis to the responsive and responsible offeror submitting the lowest total price. Pricing must be all-inclusive in U.S. dollars, FOB Destination prepaid or DAP Upton, New York, including freight and applicable import duties. Payment terms are Net 10 for small businesses and Net 30 for large businesses, structured on a milestone basis. The NAICS code is 333415; PSC is 3695. All vendors must register in SAM or, if foreign, complete AMS-Form-050 and provide W-8 tax certification. Amendment 01 updated Enclosure A Article VII Additional Terms and Conditions.
Notice text
2 versions
Update #2 · Latest ·
Amendment 01 is issued to update Enclosure A, specifically Article VII Additional Terms and conditions.
Please see the attached Request for Quotation and associated Enclosures.
Update #1 ·
Please see the attached Request for Quotation and associated Enclosures.
Files
| File | Type | Posted |
|---|---|---|
| B.1 Enclosure A Draft Contract.pdf | ||
| B.1 Request for Quote.pdf | ||
| B.1 Enclosure A Draft Contract.pdf | ||
| B.1 Enclosure D Vendor ACH.pdf | ||
| B.1 Enclosure E W9.pdf | ||
| B.1 Enclosure B AMS Form 50.pdf | ||
| B.1 Enclosure C, Quotation Pricing Sheet.docx | DOCX document | |
| B.1 Enclosure F W8.pdf |
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