Heating Oil / Fuel Oil for Rosebud Agency

The Department of the Interior Bureau of Indian Affairs Southern Plains Region is soliciting proposals for the procurement of heating oil and fuel oil for the Rosebud Agency. This Request for Proposal seeks 10,000 total gallons of fuel oil to be delivered to three separate facilities in South Dakota, including an underground tank at the BIA Administration Facility and above-ground tanks at the Maintenance Shop and Law Enforcement Facility. Offerors must submit firm-fixed-price quotes electronically to Crystal Keys at crystal.keys@bia.gov by 5:00 PM CST on November 26, 2025, and must include company information, a unique entity ID, complete business address, contact details, and pricing that addresses all elements of the Statement of Work. Prospective contractors must also submit a signed Indian Economic Enterprise Representation Form certifying their eligibility under the Buy Indian Act. Questions regarding the solicitation must be submitted by 5:00 PM CST on November 24, 2025, providing potential offerors with a brief window to clarify requirements before the proposal deadline.

This solicitation is set aside 100 percent for Indian Small Business Economic Enterprises (ISBEEs), making it exclusively available to firms meeting the definition of an Indian Economic Enterprise as defined in the Department of the Interior Acquisition Regulation. No incumbent contractor information is provided in the available documentation. The contract will be awarded on a firm-fixed-price basis with a performance period from December 1, 2025, through March 31, 2026, allowing contractors four months to complete all fuel oil deliveries. Deliveries must occur during normal working hours (Monday through Friday, 8:00 AM to 4:30 PM Mountain Standard Time), with requests to be fulfilled within three business days and emergency weekend deliveries permitted with Contracting Officer notification. The performance location is the Rosebud Agency in South Dakota, with contractors required to comply with all federal, state, and local shipping and delivery regulations.