Heaters for Active Cooled Beam Screen Cryo Interface

The Department of Energy Office of Science, through Brookhaven National Laboratory, is soliciting quotations for 40 heaters and 40 heater housings designed for an Active Cooled Beam Screen Cryo Interface operating in a liquid helium environment. The heaters must be 500-Watt units at 208 Volts, 260mm long with an 8mm outer diameter, capable of handling a mass flow of 2.5 g/s at an inlet temperature of 4.7K and pressure of 3.5 Bar, and equipped with a Thermocouple Type J temperature sensor. All equipment must comply with ASME B31.3 process piping standards with a maximum allowable working pressure of 18.6 atm at 322K and minimum design metal temperature of 4K. Award will be made to the responsive and responsible offeror submitting the lowest total price while meeting all technical requirements. The deadline for vendor questions was February 17, 2026, with the quotation submission deadline originally set for February 24, 2026, though Amendment 1 issued on March 30, 2026 extended the overall due date to April 17, 2026 with revised statement of work and technical drawings.

This procurement is set aside exclusively for small businesses under NAICS code 333414 (Heating Equipment Manufacturing) with a size standard of 500 employees. No incumbent contractors are identified in the solicitation materials. The contract structure is firm-fixed price with FOB Destination, Freight Prepaid terms and Net 30 payment terms, with no specific budget range disclosed. The vendor must supply all labor, parts, tools, equipment, and necessary supplies, provide ISO 9001 certification, submit approval drawings in ASME format prior to fabrication, and conduct factory-level functional and pressure testing with documented results. All deliverables must include Finishing Certificates, Certificates of Conformance, Material Certifications, and Calibration Certificates. The place of performance is Brookhaven National Laboratory in Upton, New York, with delivery to Building 98 on the facility campus.