Health Insurance for US Embassy Tbilisi Locally Employed Staff-Solicitation
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 19GG8025R0001
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 524 Insurance Carriers and Related Activities
- Place of performance
- Tbilisi 0131 Georgia
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Embassy in Tbilisi, Georgia is seeking proposals for a comprehensive health insurance contract covering locally employed staff and their dependents. The Department of State is soliciting off-the-shelf health insurance plans that meet specific minimum benefit levels, with an intent to award to the lowest-priced, technically acceptable offer. Offerors must be registered in the System for Award Management (SAM) and submit proposals electronically by January 31, 2025, at 23:59 local time. A pre-proposal conference is scheduled for January 13, 2025, at 10:30 AM local time at the embassy. The government plans to award the contract without discussions, though they reserve the right to engage with companies in the competitive range if necessary. Proposals must be submitted in English, with specific file format requirements, and include several mandatory documents such as SF-33, pricing schedules, and representations and certifications.
The solicitation covers health insurance for an estimated 469 employees plus dependents, with premium categories for self, self plus one, and family coverage. The current insurance provider is TBC Insurance JSC, and the new contract will have a base period beginning June 1, 2025, with four potential one-year option periods. There is no specific set-aside designation for this opportunity. The contract includes minimum and maximum order quantities of 50 and 2,500 employees, respectively, and will be performed in Tbilisi, Georgia. Historical claims data indicates annual claims ranging from 1.9 to 2.4 million GEL, with premiums between 1.5 and 2.7 million GEL. The solicitation requires comprehensive coverage including hospitalization, emergency services, outpatient care, prescriptions, dental, vision, and additional benefits such as out-of-country medical travel coverage and an Employee Assistance Program.
Notice text
3 versions
Update #3 · Latest ·
The Embassy of the United States of America in Tbilisi Georgia invites eligible companies to submit a proposal for locally employed staff health insurance coverage. The Embassy encourages prospective offerors to offer off-the-shelf plans that meet at least the minimum benefit levels required in this solicitation.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on January 13, 2025 at 10:30 AM local time (GMT+4) at the US Embassy Tbilisi, 29 Georgian American Friendship Ave. Tbilisi, Georgia. Please contact Tbilisi procurement section by email TbilisiGSOProcurement@state.gov for additional information or to arrange entry to the building.
Proposals are due by 23:59 Local time (GMT+4) on February 15, 2025. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to TbilisiGSOProcurement@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-33
2. Section B, Pricing Schedule.
3. Section B, Retention Amounts in B.3 and B.7.
4. Section K, Representations and Certifications; and
5. Additional information as required in Section L.
6 Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Update #2 ·
The Embassy of the United States of America in Tbilisi Georgia invites eligible companies to submit a proposal for locally employed staff health insurance coverage. The Embassy encourages prospective offerors to offer off-the-shelf plans that meet at least the minimum benefit levels required in this solicitation.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on January 13, 2025 at 10:30 AM local time (GMT+4) at the US Embassy Tbilisi, 19Georgian American Friendship Ave. Tbilisi, Georgia. Please contact Tbilisi procurement section by email TbilisiGSOProcurement@state.gov for additional information or to arrange entry to the building.
Proposals are due by 23:59 Local time (GMT+4) on February 15, 2025. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to TbilisiGSOProcurement@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-33
2. Section B, Pricing Schedule.
3. Section B, Retention Amounts in B.3 and B.7.
4. Section K, Representations and Certifications; and
5. Additional information as required in Section L.
6 Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Update #1 ·
The Embassy of the United States of America in Tbilisi Georgia invites eligible companies to submit a proposal for locally employed staff health insurance coverage. The Embassy encourages prospective offerors to offer off-the-shelf plans that meet at least the minimum benefit levels required in this solicitation.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on January 13, 2025 at 10:30 AM local time (GMT+4) at the US Embassy Tbilisi, 19Georgian American Friendship Ave. Tbilisi, Georgia. Please contact Tbilisi procurement section by email TbilisiGSOProcurement@state.gov for additional information or to arrange entry to the building.
Proposals are due by 23:59 Local time (GMT+4) on January 31, 2025. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to TbilisiGSOProcurement@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-33
2. Section B, Pricing Schedule.
3. Section B, Retention Amounts in B.3 and B.7.
4. Section K, Representations and Certifications; and
5. Additional information as required in Section L.
6 Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| Amendment 0002.pdf | ||
| QA Solicitation 19GG8025R0001.pdf | ||
| SF30.pdf | ||
| Solicitation for GMC Health insurance.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Health Insurance for US Embassy Tbilisi Locally Employed Staff-Solicitation | Award Notice | |
| This notice | Solicitation | |
| Health Insurance for US Embassy Tbilisi Locally Employed Staff | Pre-Solicitation |
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