H341--OR Ventilation System Leaks Detection

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

The solicitation number 36C24825Q0170 is issued as a Request for Quotation (RFQ). The incorporated provisions and clauses in this document are those in effect through Federal Acquisition Circular 2025-01, effective on 11/12/2024.

This solicitation is being issued as a set-aside for Small Business Concerns. The Government will evaluate offers received from Small Businesses of any socio-economic category (e.g., Service-Disabled Veteran-Owned Small Businesses, Veteran-Owned Small Businesses, Woman-Owned Small Businesses, etc.).

The associated North American Industrial Classification System (NAICS) code for this procurement is 238220, with a small business size standard of $19 Million. The Product Service Code is H341.

The Department of Veterans Affairs, Network Contracting Office - 8 located at VA Caribbean Health System (VACHS), 10 Casia Street, Admin Building Suite 4M440, San Juan, Puerto Rico 00921 is seeking for a Contractor to perform an assessment to evaluate the existing ventilation system and to identify the duct infiltrations through the approximately 2,000 linear square feet of supply and return ductworks distribution for the (8) eight Operating Room (OR) suites located at its main facility, in San Juan, Puerto Rico. The goal is to identify the current air leakages to ensure optimal air quality, required air changes per hours, rooms pressurization, system efficiency, and compliance with latest VA guidelines and safety standards. The Contractor shall also perform a Testing, Adjusting, and Balancing (TAB) water and air testing balance to leave the area in full compliance with the VA HVAC design manual.

Detailed specifications and requirements are provided in the attached Statement of Work (SOW), Instructions to Offerors, Price/Cost Schedule, and Clauses and Provisions.

The contract period of performance is expected to be from 12/20/2024 02/02/2025.

Place of Performance/Place of Delivery is the VA Caribbean Healthcare System, 10 Casia Street, San Juan, PR 00921-3201

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (Addendum attached)

2. FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Services

(www.sam.gov registration is required to be active at time of submission of response)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/SAM/ in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Services. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

1. FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (NOV 2023) (Addendum attached)

2. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (MAY 2024)

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side-by-side comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Options will be evaluated at time of award.

The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Questions submission shall be received not later than 10:00 AM Atlantic Standard Time (AST) on December 10, 2024 at wilfredo.perez3@va.gov.

Submission of your response shall be received not later than 10:00 AM AST on December 16, 2024 at wilfredo.perez3@va.gov.

The quoter shall submit a PDF version of the quote to the Government. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Omission of any one item MAY result in a quoter package being deemed not technically acceptable.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Wilfredo Perez, Contracting Officer, 939-759-6783 and email wilfredo.perez3@va.gov.