H341--Fire and Smoke Damper Repair
Closed Solicitation Posted
- Solicitation number
- 36C24826Q0312
- Agency
-
Veterans Integrated Service Network 8
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 541350 Building Inspection Services
- Place of performance
- Lake City VA Medical Center Lake City, Florida 32025, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 8 is soliciting offers for Fire and Smoke Damper Inspection, Testing, Documentation, and Minor Corrective Maintenance Services at the Lake City VA Medical Center in Lake City, Florida. The contractor must provide all supplies, materials, equipment, labor, supervision, management, and transportation necessary to comprehensively inspect, test, and document fire and smoke dampers in Buildings 64 and 82 in compliance with NFPA 80 and NFPA 105 standards. Key contract requirements include damper identification and inventory, visual inspection and operational testing, documentation of condition and compliance status, minor corrective maintenance activities such as cleaning and lubrication, and delivery of a complete damper inventory log, inspection results, deficiency report, and compliance certification within ten business days of completing inspections. The Government will evaluate offers using a best-value comparative evaluation methodology, with Technical Capability weighted as most important, followed by Past Performance, and Price in descending order of importance. The deadline for proposal submission is February 20, 2026, at 4:00 PM EST, questions regarding the solicitation must be submitted by February 13, 2025, at 4:00 PM EST, and a strongly encouraged site visit is scheduled for February 10, 2026, at 10:00 AM EST.
This acquisition is exclusively set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns that are registered and verified with the Small Business Administration and in the System for Award Management (SAM.gov). The estimated contract value is $11.5 million, awarded on a Firm-Fixed-Price basis to a single responsible offeror. The period of performance extends from the date of award through September 30, 2026, providing the contractor with approximately eight months to complete all required services. The scope of work encompasses fire and smoke dampers in two buildings at the Lake City VA Medical Center, with damper quantities listed in the Performance Work Statement provided in the solicitation documents. All work must be coordinated with VA staff to minimize disruption to patient care, and the contractor must comply with all safety requirements and service contract labor standards provisions outlined in the solicitation.
Notice text
2 versions
Update #2 · Latest ·
PURPOSE OF AMENDMENT
The purpose of this amendment is to provide the Government s responses to questions received from prospective offerors and to clarify certain aspects of the solicitation. This amendment does not change the closing date unless specifically stated herein.
CHANGES TO THE SOLICITATION
1. Questions and Answers
The Government s responses to vendor questions are provided below. These responses are hereby incorporated into the solicitation and shall be considered part of the solicitation requirements.
SOLICITATION REMAINS UNCHANGED
Except as specifically modified by this amendment, all other terms, conditions, specifications, and requirements of the solicitation remain unchanged.
Questions/Government Response
36C24826Q0312: Fire and Smoke Damper Repair
Question: Can you please include the Life Safety Drawings and Mechanical Plans so that we can do a damper count in those buildings.
Government Response: All drawings to include prior inspection documents will be made available after award.
Question: Is there a current inventory or estimated total number of fire and smoke dampers for Buildings 64 and 82?
Government Response: Qty s of dampers for each building are listed in the Performance Work Statement.
Question: Do you have any previous inspection reports, life safety plans, or mechanical drawings?
Government Response: All drawings to include prior inspection documents will be made available after award.
Update #1 ·
COMBINED SYNOPSIS/SOLICITATION REQUEST FOR OFFERS (RFO)
This is a Combined Synopsis/Solicitation for commercial services prepared in accordance with the streamlined procedures of FAR Part 12 (Commercial Products and Commercial Services) and FAR Subpart 5.2. This announcement constitutes the only solicitation. Offers are being requested, and no separate written solicitation will be issued.
This solicitation is issued as a Request for Offers (RFO). All clauses are current through Federal Acquisition Circular (FAC) 2025-06, effective October 1, 2025.
DESCRIPTION
The Department of Veterans Affairs intends to award a Firm-Fixed-Price (FFP) contract for the provision of all supplies, materials, equipment, labor, supervision, management, and transportation necessary to provide Fire and Smoke Damper Inspection, Testing, Documentation, and Minor Corrective Maintenance Services, in accordance with the requirements set forth herein.
PERIOD OF PERFORMANCE
From date of award through September 30, 2026
GENERAL INFORMATION
Contracting Office:
Department of Veterans Affairs
Regional Procurement Office East
Network Contracting Office (NCO) 8
Contracting Officer:
John H. Shultzaberger
Email: John.Shultzaberger@va.gov
Phone: 352-214-5135
SET-ASIDE INFORMATION
This acquisition is set aside exclusively for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns in accordance with applicable acquisition regulations. Only SDVOSB concerns registered and verified in the Small Business Administration (SBA) and System for Award Management (SAM.gov) are eligible to submit offers.
SITE VISIT
A site visit is scheduled as follows:
Date: February 10, 2026
Time: 10:00 AM EST
Location: Lake City VA Medical Center
619 S. Marion Ave
Lake City, FL 32025
Meeting Location: Entrance of the Community Living Center (CLC) BLDG 82
Attendance is strongly encouraged but not mandatory.
QUESTIONS
All questions regarding this solicitation must be submitted via email to Bernadette.Quevedo@va.gov no later than February 13, 2025 by 4:00 PM EST. Responses to vendor questions, if any, will be posted to SAM.gov.
EVALUATION METHODOLOGY
The Government will evaluate offers using a comparative evaluation method in accordance with FAR Part 12. Award will be made to the responsible offeror whose offer represents the best value to the Government. The following factors, listed in descending order of importance, will be considered:
1. Technical Capability
2. Past Performance
3. Price
BEST VALUE DECISION
The Government will make an integrated best-value determination. Using comparative evaluation, the Government will weigh the advantages and disadvantages of each quotation under the Technical and Past Performance factors against the proposed price to identify the quotation that provides the best overall value to the Government.
OFFER SUBMISSION INSTRUCTIONS
Offers shall be submitted via email only to:
Bernadette.Quevedo@va.gov
Offers must be received no later than February 20, 2026, by 4:00 PM EST.
The Government intends to make a single Firm-Fixed-Price award resulting from this solicitation. Offerors must be actively registered in SAM.gov at the time of award.
APPLICABLE TERMS AND CONDITIONS
This solicitation incorporates applicable Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR) provisions and clauses by reference and/or full text, as applicable. Any resulting contract shall be governed by FAR Part 12 commercial contracting procedures.
Files
| File | Type | Posted |
|---|---|---|
| 36C24826Q0312_2.docx | DOCX document | |
| 36C24826Q0312_1.docx | DOCX document | |
| 36C24826Q0312.docx | DOCX document |
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