H312--Fire Extinguisher Inspection (VA Wilkes-Barre) Five (5) Year Indefinite-Delivery Contract (SDVOSB Only)

The following is a Sources Sought/Request for Information notice ONLY. This posted notice is not a Pre-Solicitation or Solicitation document. The government is not currently soliciting bids, quotes, or proposals at this time; however, reserves the right to do so at a later date. The Wilkes-Barre VA Medical Center, Wilkes-Barre, PA 18711-0030 is seeking potential sources for the following services: Fire Extinguisher Inspection Five (5) Year Indefinite-Delivery Contract (IDC) .

ALL WORK TO BE COMPLETED AT THE FOLLOWING LOCATION:

Wilkes-Barre VA Medical Center

1111 East End Blvd.

Wilkes-Barre, PA 18711-0030

ALL INTERESTED PARTIES MUST ALSO HAVE AN ACTIVE REGISTRATION IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) DATABASE. TO REGISTER, PLEASE VISIT WWW.SAM.GOV.

Responses to this notice shall include:

Company Name

Address

Point of Contact

Phone Number

Email Address

SAM UEI Number

CAGE Code

Tax ID Number

** Note: In accordance with the U.S. Supreme Court decision regarding Kingdomware Technologies, Inc., Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB), who are interested in this procurement and consider themselves to have the resources and capabilities necessary to provide these services shall be verified in Veteran Small Business Certification (VetCert) as follows to be considered: https://veterans.certify.sba.gov/

Process in 38 U.S.C. 8127(d) whereby a contracting officer of the Department shall award contracts on the basis of competition restricted to small business concerns owned and controlled by veterans, if the contracting officer has a reasonable expectation that two or more small business concerns owned and controlled by veterans will submit offers, and that the award can be made at a fair and reasonable price that offers the best value to the United States. For purposes of this VA specific Rule of Two , a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a veteran-owned small business (VOSB), must meet the eligibility requirements in 38 U.S.C. 8127(e), (f) and VAAR subpart 819.7003 and be listed as verified in the Vendor Information Pages (VIP) database.

Please provide answers to all questions below regarding your firm s Socio-Economic status pursuant to North American Industrial Classification (NAICS) Code 922160.

Is your business a small business under NAICS Code 922160?

YES NO

Is your firm a Veteran-Owned Small Business?

YES NO

Is your firm a Service-Disabled Veteran-Owned Small Business?

YES NO

Is your firm a certified HUB Zone firm?

YES NO

Is your firm a Woman Owned business?

YES NO

Is your firm a Large Business?

YES NO

Do you have a GSA/FSS schedule for these items?

YES NO

Schedule Number:

Expiration Date:

Please provide a capability statement as well as any relevant literature addressing your organization s ability to supply the required items. Also, please include a point of contact name, phone number and email address.

Note: Questions regarding this notice should be addressed to Allan Tabliago via email only. NO PHONE CALLS WILL BE ACCEPTED REGARDING THIS REQUIREMENT.

Please submit all responses to this notice via e-mail to:

Allan Tabliago

Contract Specialist

allan.tabliago@va.gov

Responses to this Sources Sought Notice are required by no later than Tuesday, December 16, 2025, at 15:00 pm ET.

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DEPARTMENT OF VETERAN AFFAIRS

STATEMENT OF WORK

FIRE EXTINGUISHER INSPECTION

FIVE (5) YEAR INDEFINITE-DELIVERY CONTRACT

GENERAL INFORMATION

Scope of Work: The Contractor shall provide the Wilkes-Barre VA Medical Center (VAMC) with annual, 5/6 year and hydrostatic fire extinguisher inspections on various branded fire extinguishers already installed throughout the Medical Center. The annual, 5/6 year examination and hydrostatic testing of a fire extinguisher requires the services of a trained and certified Technician who has the proper tools, listed parts and appropriate manufacturers service manual.

Background: The Wilkes-Barre VAMC currently has approximately 300 fire extinguishers that require inspections annually in accordance with the latest National Fire Protection Association (NFPA) Standard 10, and Joint Commission Standards. The Contractor will be responsible for 300 units to include annual, 5/6 year examination and hydrostatic testing of the following various branded fire extinguishers:

Type of Extinguisher

Class

Quantity

Dry Chemical

A:B:C

255

CO2

B:C

35

Wet Chemical

A:K

4

Water Mist

A:C

5

Period of Performance: The Government is requesting one 12-month base period and four 12-month option periods.

Base Period:

1 Jan 2026 thru 31 Dec 2026

Option Period 1:

1 Jan 2027 thru 31 Dec 2027

Option Period 2:

1 Jan 2028 thru 31 Dec 2028

Option Period 3:

1 Jan 2029 thru 31 Dec 2029

Option Period 4:

1 Jan 2030 thru 31 Dec 2030

A. GENERAL REQUIREMENTS FOR ANNUAL EXAMINATION

Annual examination will be conducted in January of each calendar year to evaluate the basic elements of the fire extinguisher and components shall include the following:

Annual Examination

Check extinguisher records to determine interval of 5/6-year and hydrostatic testing

Thoroughly examine cylinder for dents, damage, repairs or corrosion

Remove pull pin to ensure that it functions properly and is not damaged or corroded

Examine the handles and levers to ensure they are undamaged and operable

Ensure the valve stem is correctly extended and not corroded or damaged

Verify that the pressure gauge is in the operational range

Examine the pressure gauge is not damaged, bent or cracked

Examine exposed thread areas for corrosion, wear, or damage

Ensure that the hose and couplings are not cracked, cut, damaged, or deformed

Examine internal valve port surfaces and threads for signs of leakage and corrosion

Ensure the hose rention band is secure and properly adjusted

Reinstall the ring pin and install a new inspection seal

Clear exposed extinguisher surfaces to remove any foreign material

Record the maintenance on the extinguisher tag or label to include the words annual in the remarks section

GENERAL REQUIREMENTS FOR 5/6 YEAR INTERNAL INSPECTION

Every 5/6 years, stored-pressure fire extinguishers that require a 12-year hydrostatic test shall be emptied and subjected to the applicable internal and external examination procedures.

5/6 Year Examination

Empty fire extinguisher and examine both internally and externally.

Replace any leaking valves

Replace gasket

Recharge fire extinguisher

Install waterproof label indicating month and year service was provided

GENERAL REQUIREMENTS FOR HYDROSTATIC TESTING

Pressure vessels used as fire extinguishers and specified components of fire extinguishers shall be hydrostatically tested in accordance to NFPA 10.

Hydrostatic Testing

Discharge fire extinguisher

Pressurize cylinder by water or other compatible noncompressible fluid

Inspect for leaks

Test pressure gauge for certified accuracy.

Replace any gaskets and or valves that fail testing procedures.

Dry equipment to not exceed 150o

Inspect hose for cracks

Replace hose if fails inspection

Examine external cylinder for physical damage

Assemble unit and recharge

Install waterproof label indicating month and year service was provided

CONTRACTOR RESPONSIBILITIES

Contractor shall report any broken, inoperable, or malfunction of any and all parts of the fire extinguishers and the fire extinguisher mounting hardware and/or casing to the Wilkes-Barre VAMC TPOC (Technical Point of Contact) immediately upon inspection or within the same business day.

Complete and provide completed documentation showing monthly, annual, 5/6 year and hydrostatic inspections.

Contractor personnel providing the fire extinguisher inspection, maintenance, and testing must possess all the required training and certifications to perform duties as required by NFPA 10. Any certifications and training documentation shall be provided to the Wilkes-Barre VAMC TPOC within ten (10) calendar days after the start of the contract, and prior to the first inspection.

GOVERNMENT RESPONSIBILITIES

Government will provide all fire extinguishers requiring servicing.

The Government will provide a TPOC upon contract award.

The Government will provide access to needed areas.

OTHER CONSIDERATIONS

Place of Performance: Wilkes-Barre VA Medical Center, 1111 East End Blvd., Wilkes-Barre, PA 18711-0030.

Hours of Operation: Standard work hours are between 7:30am and 4:00pm Eastern Time Monday through Friday. Contractor shall not schedule inspections on weekends or Government holidays.

========================End of Statement of Work=======================