H265--FY27: Medical Physics Inspection Services
Closed Pre-Solicitation Posted
- Solicitation number
- 36C24827Q0002
- Agency
-
Veterans Integrated Service Network 8
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541990 All Other Professional, Scientific, and Technical Services
- Place of performance
- Department of Veterans Affairs James A. Haley Veterans' Hospital (Jahvh) Tampa, Florida 33612, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration is conducting a sources sought to identify qualified providers of on-site diagnostic medical physics inspection services at James A. Haley Veterans Hospital in Tampa, Florida, with responses due by June 1, 2026.
This is a pre-solicitation RFI only and does not obligate the Government toward contract award. The VA intends to use responses to inform acquisition decisions and may publish a formal solicitation thereafter. All interested offerors, including large business, small business, service-disabled veteran-owned small business, veteran-owned small business, HUBZone, 8(a), small disadvantaged business, and women-owned small business entities, are encouraged to respond. NAICS code 541990 (All Other Professional, Scientific and Technical Services) applies, with a $19.5 million business size standard.
Work will be performed at James A. Haley Veterans Hospital and five affiliated outpatient clinics in the Tampa area. The contract period is October 1, 2026 through September 30, 2031 (base year plus four option years). The contractor must assign a qualified diagnostic medical physicist certified by the American Board of Radiology, American Board of Medical Physics, or Canadian College of Physicists in Medicine, with Florida state licensure required for mammography inspections. Services include annual quality assurance testing and certification of all diagnostic imaging equipment (radiographic, fluoroscopic, CT, dental, mammography, MRI, nuclear medicine, PET/CT); acceptance testing of new or relocated equipment; structural shielding design calculations; equipment inspection within 48 hours of repairs; emergency response within two hours; and participation in quarterly Radiation Safety Committee meetings. The contractor must maintain a National Agency Check (NACI) background investigation at their own cost.
Responses must include company name, address, point of contact, UEI number, business size classification, and capability summary, submitted electronically to Senior Contracting Officer Jose E. Ortiz-Velez at Jose.Ortiz-Velez@va.gov.
Notice text
Description Sources Sought RFI # 36C24827Q0002
This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposal or quotes and does not obligate the Government toward a contract. The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification to include LARGE AND SMALL BUSINESS AS WELL AS THE FOLLOWING: (Service Disabled owned, Veteran owned small business, Hub Zone, 8(a), small disadvantaged, women owned, small) relative to 541990, All Other Professional, Scientific and Technical Services (business size standard $19.5 Million). Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After reviewing the responses to this Sources Sought synopsis, a solicitation announcement may be published in www.SAM.gov, also known as Contract Opportunities. Responses to this Sources Sought synopsis are NOT considered adequate responses to the solicitation announcement. All interested offerors will have to respond to the solicitation announcement in order to be considered.
The Department of Veterans Affairs, James A. Haley Veterans Hospital (JAHVH), is seeking sources to provide Medical Physics Inspection Services. The Contractor shall furnish all labor, material, supplies, equipment, and qualified personnel to provide on-site diagnostic medical physics support or services for the Veterans Health Administration (VHA), under the terms and conditions stated herein and must adhere to the Joint Commission requirements and standards for medical imaging as described/outlined in the DRAFT Performance Work Statement (PWS).
If you are interested, and can provide the required services, please provide the requested information as indicated below. Responses to this notice shall include company name, address, point of contact, Unique Entity Identifier (UEI) Number, and size of business pursuant to the following questions:
1. Is your Business small?
2. If small, does your firm qualify as a small, emerging business, or small disadvantaged business?
3. Is your firm a certified Service-Disabled Veteran Owned Small Business?
4. Is your firm a Veteran Owned Small Business?
5. Is your firm a Women Owned Small Business?
6. Are you located in Hillsborough County?
7. Is your business a non-profit organization?
Please list in your response a summary of your company s capabilities and ability to provide Medical Physics Inspection Services for JAHVH. Please provide the information via electronic transmission to Jose.Ortiz-Velez@va.gov no later than (NLT) Monday, June 1, 2026, @ 12:00 PM EST.
No reimbursement will be made for any costs associated with providing information in response to this announcement. Any further information submitted by respondents to this notice is strictly voluntary. Requests for solicitation will not receive a response as a solicitation is not currently available. If a solicitation is issued, it will be announced later, and all interested parties must respond to that solicitation announcement separately form the response to this announcement. Responses to this Sources Sought is not a request to be added to prospective bidders list or to receive a copy of the solicitation.
Responses MUST be received in writing NLT Monday, June 1, 2026, 12:00 PM EST.
Files
| File | Type | Posted |
|---|---|---|
| DRAFT PWS - Medical Physics Inspection Services.pdf | ||
| 36C24827Q0002.docx | DOCX document |
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