H246--The vendor will provide all supplies, labor, equipment, material, and supervision to perform water testing in specialized areas at Huntington WV VAMC

SUBJECT: Water Testing

DISCLAIMER: This Sources Sought is issued solely for information and planning purposes and does not constitute a solicitation. Neither unsolicited proposals nor any other kind of offers will be considered in response to this Sources Sought. Responses to this notice are not offers and will not be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought. All information received in response to this RFI that is marked Proprietary will be handled accordingly. Responses to the Sources Sought will not be returned. At this time, questions concerning the composition and requirements for a future Request for Quote will not be entertained.

SUBJECT: The Department of Veterans Affairs is conducting market research in order to provide water testing services for the Huntington, WV VA Medical Center. The government anticipates awarding a Firm Fixed Price award contract that will provide the support services listed within the below attachment.

OBJECTIVE: See attachment.

RESPONSE INSTRUCTIONS:

Name and Address of Company

Any small business designation as certified by the Small Business Administration

A through description of experience in managing support requirements of this nature.

CONTACT INFORMATION: Any questions related to this Sources Sought shall be directed to Randy Brown and all information regarding Capabilities Statements or any other proprietary information relative to this Sources Sought shall be submitted via email to randall.brown@va.gov no later than 12:00 pm EST on 3/18/2022.

HERSHEL WOODY WILLIAMS VAMC

1540 SPRING VALLEY DRIVE, HUNTINGTON, WV 25704

STATEMENT OF WORK

GENERAL INFORMATION

Introduction: The Hershel Woody Williams VAMC located at 1540 Spring Valley Drive, Huntington, WV, 25704 has a requirement to have a Base + Four (4) option years contract to perform testing on clinical water in specialized services.

Background: Patient safety is foundational to providing care for our Veterans. The medical center has a need to ensure water safety for numerous clinical services. Testing parameters are set forth in directives, handbooks, and other regulatory and accrediting agencies.

Scope of Work:

The vendor will provide all supplies, labor, equipment, material, and supervision to perform the work as listed in the work requirements (section 2-work requirements) below.

The vendor will have all final reports submitted to the COR email group (section 3-supporting information) in the format as outlined for each department in the work requirements (section 2-work requirements) listed below.

Accreditations necessary:

The laboratory must have environmental microbiology accreditation by a nationally recognized body, such as AIHA EMLAP, NELAP, etc.

The laboratory must have the CDC ELITE certification.

Proof of certification must be provided to the COR each year of the contract.

WORK REQUIREMENTS

DENTAL

Testing of 32 dental unit waterlines will be conducted quarterly.

Testing required is a heterotrophic plate count.

Repeat testing will be required for each dental unit waterline that fails, after remediation by the medical center.

Results will be reported in colony forming units per milliliter (cfu/ml)

Results will be reported no later than 14 calendar days from collection.

Specimen collection will be conducted by personnel of the medical center and submitted to the testing laboratory.

Instructions and supplies for collection, labeling, packaging, and shipping will be supplied by the vendor.

DIALYSIS

Reverse Osmosis (RO) machines

Testing quantity: 6 machines

Testing performed: endotoxin, heterotrophic plate count, and AAMI analysis

Testing frequency:

Endotoxin testing: monthly

Plate count: monthly

AAMI: every 6 months

AAMI analysis includes:

To be reported in mg/L: beryllium, aluminum, chromium, iron, copper, zinc, arsenic, selenium, silver, cadmium, antimony, barium, mercury, thallium, lead, sodium, magnesium, potassium, calcium, fluoride, nitrate (as N), sulfate, and dissolved solids

To be reported in megohm: resistivity

Results for heterotrophic plate count will be reported in colony forming units per milliliter (cfu/ml)

Results for endotoxin level will be reported in EU/ml.

Repeat testing will be required for each unit that fails, after remediation by the medical center

Results will be reported no later than 14 calendar days from collection.

Specimen collection will be conducted by personnel of the medical center and submitted to the testing laboratory.

Instructions and supplies for collection, labeling, packaging, and shipping will be supplied by the vendor.

Hemodialysis (HD) machines

Testing quantity: 8 machines

Testing performed: heterotrophic plate count

Testing frequency:

Plate count: quarterly

Repeat testing will be required for each unit that fails, after remediation by the medical center

Results will be reported in colony forming units per milliliter (cfu/ml)

Results will be reported no later than 14 calendar days from collection.

Specimen collection will be conducted by personnel of the medical center and submitted to the testing laboratory.

Instructions and supplies for collection, labeling, packaging, and shipping will be supplied by the vendor.

STERILE PROCESSING

Testing is to be performed on critical and utility water systems (2 systems total) with six testing points total.

Testing required for both systems to be performed monthly:

WC-970 total organic carbon (TOC)

WC-570 hardness/ionic contaminants to include chloride, copper, manganese, and iron

Endotoxin

Heterotrophic plate count

Testing is to be performed:

WC-970 total organic carbon-quarterly

WC-570 hardness/ionic contaminants to include chloride, copper, manganese, and iron: quarterly for the first year and then annually for each year after

Endotoxin-monthly

Heterotrophic plate count- monthly

Repeat testing will be required for each system that fails, after remediation by the medical center

Repeat testing consists of endotoxin and heterotrophic plate count

Results will be reported no later than 14 calendar days from collection.

Specimen collection will be conducted by personnel of the medical center and submitted to the testing laboratory.

Instructions and supplies for collection, labeling, packaging, and shipping will be supplied by the vendor.

YEAR

Testing Type

Number of tests per year

Base

Heterotrophic Plate Count

330

Endotoxin Testing

160

AAMI analysis

12

WC-570 hardness/ionic contaminants

24

WC-970 total organic carbon

24

Opt. 1-4

Heterotrophic Plate Count

330

Endotoxin Testing

160

AAMI analysis

12

WC-570 hardness/ionic contaminants

6

WC-970 total organic carbon

24

SUPPORTING INFORMATION

Place of performance: The Hershel Woody Williams VAMC located at 1540 Spring Valley Drive, Huntington, WV, 25704

Dental: Building 12

Dialysis: Building 1S

Sterile Processing: Building 2

Period of Performance: Contract is for a base contract plus four option years.

Base year: March 22, 2022 March 21, 2023

Option year 1: March 22, 2023 March 21, 2024

Option year 2: March 22, 2024 March 21, 2025

Option year 3: March 22, 2025 March 21, 2026

Option year 4: March 22, 2026 March 21, 2027

Reporting of Results: All results will be submitted via email to an email group that is comprised of the following individuals. Changes to this group will come from the contracting officer representative (COR) and be made no later than five business days from notification.

COR: Natasha Adkins (Natasha.Adkins@va.gov)

Dental: Michael Joseph (Michael.joseph@va.gov)

Dialysis: Missy Nichols (Melissa.Nichols1@va.gov)

SPS: Stephanie Parsons (Stephanie.Parsons@va.gov)

Engineering: Joseph Prine (Joseph.prine@va.gov)

Invoicing: Invoices will be submitted monthly and paid in arrears. Each invoice must include the number of tests performed by type of testing.

SPECIAL CONSIDERATIONS

Supervision/Communications. During the performance, the vendor shall be available by phone or email

The Contracting Officer s Representative (COR) is responsible for the inspection of the work called for in this job. The Contracting Officer s Representative will be identified in the task order by name, telephone number and location. Inspections made by the COR are for the sole benefit of the Government and do not relieve the Contractor of any quality control responsibilities.

Contractor Furnished Materials: The vendor shall supply all supplies for collection, packaging, and shipping to conduct work as listed in the Statement of Work above.

The Contracting Officer s Representative (COR) is responsible for the inspection of the work called for in this job. The Contracting Officer s Representative will be identified in the task order by name, telephone number and location. Inspections made by the COR are for the sole benefit of the Government and do not relieve the Contractor of any quality control responsibilities.