H246--The vendor will provide all supplies, labor, equipment, material, and supervision to perform water testing in specialized areas at Huntington WV VAMC
SUBJECT: Water Testing
DISCLAIMER: This Sources Sought is issued solely for information and planning purposes and does not constitute a solicitation. Neither unsolicited proposals nor any other kind of offers will be considered in response to this Sources Sought. Responses to this notice are not offers and will not be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought. All information received in response to this RFI that is marked Proprietary will be handled accordingly. Responses to the Sources Sought will not be returned. At this time, questions concerning the composition and requirements for a future Request for Quote will not be entertained.
SUBJECT: The Department of Veterans Affairs is conducting market research in order to provide water testing services for the Huntington, WV VA Medical Center. The government anticipates awarding a Firm Fixed Price award contract that will provide the support services listed within the below attachment.
OBJECTIVE: See attachment.
RESPONSE INSTRUCTIONS:
Name and Address of Company
Any small business designation as certified by the Small Business Administration
A through description of experience in managing support requirements of this nature.
CONTACT INFORMATION: Any questions related to this Sources Sought shall be directed to Randy Brown and all information regarding Capabilities Statements or any other proprietary information relative to this Sources Sought shall be submitted via email to randall.brown@va.gov no later than 12:00 pm EST on 3/18/2022.
HERSHEL WOODY WILLIAMS VAMC
1540 SPRING VALLEY DRIVE, HUNTINGTON, WV 25704
STATEMENT OF WORK
GENERAL INFORMATION
Introduction: The Hershel Woody Williams VAMC located at 1540 Spring Valley Drive, Huntington, WV, 25704 has a requirement to have a Base + Four (4) option years contract to perform testing on clinical water in specialized services.
Background: Patient safety is foundational to providing care for our Veterans. The medical center has a need to ensure water safety for numerous clinical services. Testing parameters are set forth in directives, handbooks, and other regulatory and accrediting agencies.
Scope of Work:
The vendor will provide all supplies, labor, equipment, material, and supervision to perform the work as listed in the work requirements (section 2-work requirements) below.
The vendor will have all final reports submitted to the COR email group (section 3-supporting information) in the format as outlined for each department in the work requirements (section 2-work requirements) listed below.
Accreditations necessary:
The laboratory must have environmental microbiology accreditation by a nationally recognized body, such as AIHA EMLAP, NELAP, etc.
The laboratory must have the CDC ELITE certification.
Proof of certification must be provided to the COR each year of the contract.
WORK REQUIREMENTS
DENTAL
Testing of 32 dental unit waterlines will be conducted quarterly.
Testing required is a heterotrophic plate count.
Repeat testing will be required for each dental unit waterline that fails, after remediation by the medical center.
Results will be reported in colony forming units per milliliter (cfu/ml)
Results will be reported no later than 14 calendar days from collection.
Specimen collection will be conducted by personnel of the medical center and submitted to the testing laboratory.
Instructions and supplies for collection, labeling, packaging, and shipping will be supplied by the vendor.
DIALYSIS
Reverse Osmosis (RO) machines
Testing quantity: 6 machines
Testing performed: endotoxin, heterotrophic plate count, and AAMI analysis
Testing frequency:
Endotoxin testing: monthly
Plate count: monthly
AAMI: every 6 months
AAMI analysis includes:
To be reported in mg/L: beryllium, aluminum, chromium, iron, copper, zinc, arsenic, selenium, silver, cadmium, antimony, barium, mercury, thallium, lead, sodium, magnesium, potassium, calcium, fluoride, nitrate (as N), sulfate, and dissolved solids
To be reported in megohm: resistivity
Results for heterotrophic plate count will be reported in colony forming units per milliliter (cfu/ml)
Results for endotoxin level will be reported in EU/ml.
Repeat testing will be required for each unit that fails, after remediation by the medical center
Results will be reported no later than 14 calendar days from collection.
Specimen collection will be conducted by personnel of the medical center and submitted to the testing laboratory.
Instructions and supplies for collection, labeling, packaging, and shipping will be supplied by the vendor.
Hemodialysis (HD) machines
Testing quantity: 8 machines
Testing performed: heterotrophic plate count
Testing frequency:
Plate count: quarterly
Repeat testing will be required for each unit that fails, after remediation by the medical center
Results will be reported in colony forming units per milliliter (cfu/ml)
Results will be reported no later than 14 calendar days from collection.
Specimen collection will be conducted by personnel of the medical center and submitted to the testing laboratory.
Instructions and supplies for collection, labeling, packaging, and shipping will be supplied by the vendor.
STERILE PROCESSING
Testing is to be performed on critical and utility water systems (2 systems total) with six testing points total.
Testing required for both systems to be performed monthly:
WC-970 total organic carbon (TOC)
WC-570 hardness/ionic contaminants to include chloride, copper, manganese, and iron
Endotoxin
Heterotrophic plate count
Testing is to be performed:
WC-970 total organic carbon-quarterly
WC-570 hardness/ionic contaminants to include chloride, copper, manganese, and iron: quarterly for the first year and then annually for each year after
Endotoxin-monthly
Heterotrophic plate count- monthly
Repeat testing will be required for each system that fails, after remediation by the medical center
Repeat testing consists of endotoxin and heterotrophic plate count
Results will be reported no later than 14 calendar days from collection.
Specimen collection will be conducted by personnel of the medical center and submitted to the testing laboratory.
Instructions and supplies for collection, labeling, packaging, and shipping will be supplied by the vendor.
YEAR
Testing Type
Number of tests per year
Base
Heterotrophic Plate Count
330
Endotoxin Testing
160
AAMI analysis
12
WC-570 hardness/ionic contaminants
24
WC-970 total organic carbon
24
Opt. 1-4
Heterotrophic Plate Count
330
Endotoxin Testing
160
AAMI analysis
12
WC-570 hardness/ionic contaminants
6
WC-970 total organic carbon
24
SUPPORTING INFORMATION
Place of performance: The Hershel Woody Williams VAMC located at 1540 Spring Valley Drive, Huntington, WV, 25704
Dental: Building 12
Dialysis: Building 1S
Sterile Processing: Building 2
Period of Performance: Contract is for a base contract plus four option years.
Base year: March 22, 2022 March 21, 2023
Option year 1: March 22, 2023 March 21, 2024
Option year 2: March 22, 2024 March 21, 2025
Option year 3: March 22, 2025 March 21, 2026
Option year 4: March 22, 2026 March 21, 2027
Reporting of Results: All results will be submitted via email to an email group that is comprised of the following individuals. Changes to this group will come from the contracting officer representative (COR) and be made no later than five business days from notification.
COR: Natasha Adkins (Natasha.Adkins@va.gov)
Dental: Michael Joseph (Michael.joseph@va.gov)
Dialysis: Missy Nichols (Melissa.Nichols1@va.gov)
SPS: Stephanie Parsons (Stephanie.Parsons@va.gov)
Engineering: Joseph Prine (Joseph.prine@va.gov)
Invoicing: Invoices will be submitted monthly and paid in arrears. Each invoice must include the number of tests performed by type of testing.
SPECIAL CONSIDERATIONS
Supervision/Communications. During the performance, the vendor shall be available by phone or email
The Contracting Officer s Representative (COR) is responsible for the inspection of the work called for in this job. The Contracting Officer s Representative will be identified in the task order by name, telephone number and location. Inspections made by the COR are for the sole benefit of the Government and do not relieve the Contractor of any quality control responsibilities.
Contractor Furnished Materials: The vendor shall supply all supplies for collection, packaging, and shipping to conduct work as listed in the Statement of Work above.
The Contracting Officer s Representative (COR) is responsible for the inspection of the work called for in this job. The Contracting Officer s Representative will be identified in the task order by name, telephone number and location. Inspections made by the COR are for the sole benefit of the Government and do not relieve the Contractor of any quality control responsibilities.
36C24522Q0418 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 5
3/15/22, 2:36 PM H2--OPTION - Water and Wastewater Analytical
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is W91QV121Q1988 and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-03. The associated North American Industrial Classification System (NAICS) code for this procurement is 541380 with a small business size standard of $15.00M. This requirement is a Small Business Set-Aside and only qualified sellers may submit bids. The solicitation pricing on www.UnisonMarketplace.com will start on the date this solicitation is posted, and, unless otherwise displayed at www.UnisonMarketplace.com, will end on: 2021-03-09 15:30:00.0 Eastern Time. This time supersedes the Offers Due Time listed above. FOB Destination shall be Fort Detrick, MD 21702The MICC Fort Belvoir requires the following items, Meet or Exceed, to the following: Base Period of Performance: 04/01/2021 - 03/31/2022LI 001: Wastewater Samples, 104, EA;LI 002: WWTP Treated Sludge, 1, EA;LI 003: WTP Coliform BactT, 108, EA;LI 004: WTP Qtrly Trihalomethane, 8, EA;LI 005: WTP Qtrly Halaocetic Acid, 8, EA;LI 006: WTP Qtrly TOC, 24, EA;LI 007: WTP Biannual SOCs (525), 2, EA;LI 008: WTP Annual Fluoride, 1, EA;LI 009: WTP Annual Nitrate, 1, EA;LI 010: WTP Annual Metals (Ph II-V), 1, EA;LI 011: WTP Annual VOCs, 1, EA;LI 012: WWTP Quarterly Sludge, 4, EA;LI 013: WTP Annual Lead & Copper, 25, EA;LI 014: Unscheduled Samples, 10, EA;LI 015: Transportation, 104, EA;LI 016: Ecmra, 1, EA;LI 017: WWTP Radiological, 20, EA;LI 018: SW Recycling Center, 4, EA;LI 019: SW Landfill, 4, EA;Option 1 Period of Performance: 04/01/2022 - 03/31/2023LI 001: Wastewater Samples, 104, EA;LI 002: WWTP Treated Sludge, 1, EA;LI 003: WTP Coliform BactT, 108, EA;LI 004: WTP Qtrly Trihalomethane, 8, EA;LI 005: WTP Qtrly Halaocetic Acid, 8, EA;LI 006: WTP Qtrly TOC, 24, EA;LI 007: WTP Biannual SOCs (525), 2, EA;LI 008: WTP Annual Fluoride, 1, EA;LI 009: WTP Annual Nitrate, 1, EA;LI 010: WTP Annual Metals (Ph II-V), 1, EA;LI 011: WTP Annual VOCs, 1, EA;LI 012: WWTP Quarterly Sludge, 4, EA;LI 013: RESERVED - DO NOT PROVIDE PRICING, 1, EA;LI 014: Unscheduled Samples, 10, EA;LI 015: Transportation, 104, EA;LI 016: Ecmra, 1, EA;LI 017: WWTP Radiological, 20, EA;LI 018: SW Recycling Center, 4, EA;LI 019: SW Landfill, 4, EA;Option 2 Period of Performance: 04/01/2023 - 03/31/2024LI 001: Wastewater Samples, 104, EA;LI 002: WWTP Treated Sludge, 1, EA;LI 003: WTP Coliform BactT, 108, EA;LI 004: WTP Qtrly Trihalomethane, 8, EA;LI 005: WTP Qtrly Halaocetic Acid, 8, EA;LI 006: WTP Qtrly TOC, 24, EA;LI 007: WTP Biannual SOCs (525), 2, EA;LI 008: WTP Annual Fluoride, 1, EA;LI 009: WTP Annual Nitrate, 1, EA;LI 010: WTP Annual Metals (Ph II-V), 1, EA;LI 011: WTP Annual VOCs, 1, EA;LI 012: WWTP Quarterly Sludge, 4, EA;LI 013: RESERVED - DO NOT PROVIDE PRICING, 1, EA;LI 014: Unscheduled Samples, 10, EA;LI 015: Transportation, 104, EA;LI 016: Ecmra, 1, EA;LI 017: WWTP Radiological, 20, EA;LI 018: SW Recycling Center, 4, EA;LI 019: SW Landfill, 4, EA;Option 3 Period of Performance: 04/01/2024 - 03/31/2025LI 001: Wastewater Samples, 104, EA;LI 002: WWTP Treated Sludge, 1, EA;LI 003: WTP Coliform BactT, 108, EA;LI 004: WTP Qtrly Trihalomethane, 8, EA;LI 005: WTP Qtrly Halaocetic Acid, 8, EA;LI 006: WTP Qtrly TOC, 24, EA;LI 007: WTP Biannual SOCs (525), 2, EA;LI 008: WTP Annual Fluoride, 1, EA;LI 009: WTP Annual Nitrate, 1, EA;LI 010: WTP Annual Metals (Ph II-V), 1, EA;LI 011: WTP Annual VOCs, 1, EA;LI 012: WWTP Quarterly Sludge, 4, EA;LI 013: WTP Annual Lead & Copper, 25, EA;LI 014: Unscheduled Samples, 10, EA;LI 015: Transportation, 104, EA;LI 016: Ecmra, 1, EA;LI 017: WWTP Radiological, 20, EA;LI 018: SW Recycling Center, 4, EA;LI 019: SW Landfill, 4, EA;Option 4 Period of Performance: 04/01/2025 - 03/31/2026LI 001: Wastewater Samples, 104, EA;LI 002: WWTP Treated Sludge, 1, EA;LI 003: WTP Coliform BactT, 108, EA;LI 004: WTP Qtrly Trihalomethane, 8, EA;LI 005: WTP Qtrly Halaocetic Acid, 8, EA;LI 006: WTP Qtrly TOC, 24, EA;LI 007: WTP Biannual SOCs (525), 2, EA;LI 008: WTP Annual Fluoride, 1, EA;LI 009: WTP Annual Nitrate, 1, EA;LI 010: WTP Annual Metals (Ph II-V), 1, EA;LI 011: WTP Annual VOCs, 1, EA;LI 012: WWTP Quarterly Sludge, 4, EA;LI 013: RESERVED - DO NOT PROVIDE PRICING, 1, EA;LI 014: Unscheduled Samples, 10, EA;LI 015: Transportation, 104, EA;LI 016: Ecmra, 1, EA;LI 017: WWTP Radiological, 20, EA;LI 018: SW Recycling Center, 4, EA;LI 019: SW Landfill, 4, EA;Solicitation and Buy Attachments***Question Submission: Interested Offerers must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.UnisonMarketplace.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.***For this solicitation, MICC Fort Belvoir intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, Unison, Inc. Unison Marketplace has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. MICC Fort Belvoir is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids. All responsible Offerers that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.UnisonMarketplace.com. There is no cost to register, review procurement data or make a bid on www.UnisonMarketplace.com. Offerers that are not currently registered to use www.UnisonMarketplace.com should proceed to www.UnisonMarketplace.com to complete their free registration. Offerers that require special considerations or assistance may contact Marketplace Support at 1.877.933.3243 or via email at marketplacesupport@unisonglobal.com. Offerers may not artificially manipulate the price of a transaction on www.UnisonMarketplace.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.UnisonMarketplace.com process or to collude with the intent or effect of hampering the competitive www.UnisonMarketplace.com process. Should Offerers require additional clarification, notify the point of contact or Marketplace Support at 1.877.933.3243 or marketplacesupport@unisonglobal.com.Use of Unison Marketplace: Buyers and Sellers agree to conduct this transaction through Unison Marketplace in compliance with the Unison Marketplace Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive.For solicitation with multiple CLINs, each individual CLINs shall be priced and submitted on Unison Marketplace. Pricing for multiple CLINS shall not be lumped into one line item. Doing so will place your quote/proposal in the (not to be considered for award) status. CLINs with $0 dollar shall be identified as NO CHARGE.This solicitation requires registration with the System for Award Management (SAM) at the time an offer or quotation is submitted, excluding the exceptions outlined in FAR 4.1102(a). Registration information can be found at www.sam.gov.In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports, the contractor shall submit their payment request electronically using the Wide Area Workflow (WAWF). The WAWF website is located at https://wawf.eb.mil. There is no charge to use WAWF. Contractors must register to use WAWF at this website and ensure an electronic business point of contact (POC) is designated in the Central Contractor Registration site at http://www.ccr.gov within ten (10) calendar days after award of this contract. Contractor training is available at the website Home Page, under about WAWF. Contractors may contact the WAWF Customer Support for assistance toll free at 866-618-5988; commercial: 801-605-7095; Fax commercial: 801-605-7453 or CSCASSIG@CSD.DISA.MIL http://cp.mcafee.com/d/2DRPoQrhopuud7b33XVKVJ6XZTT4PhOqen3qdTXLKcTshdETvod79EVusvhdETvK-UOqerzzp2cA2fPUDFVVo5e-wgAxOVJTQ24AendK3zhPpCPX_nVAsOyYMVRXBQSn7e73AS74TemKzp55mUVzBgY-F6lK1FJ4SyrKrKr9PCJhbccqotXO7aOfMTFnTv9YXN-GAfzfHicwEjVmhVJ5dxdcSbwaAq8054055Ph0va1kQg6yw9wMi2Ewc30qbxEQ76yASCYrZwIXThis solicitation is being released in Unison Marketplace for competition. In order to submit a quote, you must register, and/or log into Unison Marketplace to submit your quotes in accordance with their guidance. No quotes will be accepted outside of the Unison Marketplace site. Please log onto www.UnisonMarketplace.com to submit your quote.In addition to providing pricing at www.UnisonMarketplace.com for this solicitation, each Offeror shall provide any required, NON-PRICING responses (e.g. technical proposals, representations and certifications, etc.). You may attach documents with your offer when placing a bid. After you begin the bidding process the attachment feature is located on the 2nd page "Line Items" or you may submit them to MarketplaceSupport@unisonglobal.com to supplement your Bid (e.g., in response to a 'Brand name or Equal/Meet or Exceed' Requirement). Failure to provide any required documents prior to the proposal due date and time will deem your offer non-responsive and ineligible for award.All bids are final at the time the buy closes. Basis of award: An award will be made to the lowest price technically acceptable offeror. Evaluation are lowest technically acceptable offer in accordance with the attached Performance Work Statement. All communication is made solely through the Contracting Office.Bid MUST be good for 60 calendar days after submission.In addition to providing pricing through the marketplace, Sellers must include certain non-pricing information as document(s) attached to their Bid, so they are received no later than the closing date and time of this Buy. Pricing will not be accepted if it is included in the attachment(s). Attachment(s) can total no more than 20 MB, whether multiple files or one file, and may be zipped to decrease their size. A Seller's failure to comply with these terms may result in its Bid being determined to be non-responsive.Review and comply with the attached solicitation terms and conditions as stated in the clauses of the solicitation in the attachment.
The clauses in the By Terms of Unison Marketplace do not apply to this requirement. All sellers are required to provide pricing as stated through the marketplace of Marketplace. Please do not quote pricing on the attached solicitation.
W91QV121Q1988 Department of the Army Materiel Command Mission and Installation Contracting Command Fort Sam Houston
2/25/21, 9:31 AM H246--Water Systems Testing and Treatment
Attachment 1: Combined Synopsis-Solicitation for Commercial Items
VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP
Original Date: 10/12/17
Revision 04 Date: 06/10/20
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-05 (eff. 03/10/21) VAAR Update 2008-28 (eff. 01/27/21).
This solicitation is set-aside for SDVOSB.
The associated North American Industrial Classification System (NAICS) code for this procurement is 221310, with a small business size standard of $30.0 million.
The FSC/PSC is H246.
The Department of Veterans Affairs NCO 2 20 Madison Ave Ext. Albany, NY 12203 is seeking to purchase to provide water treatment chemicals and services for the open recirculating, closed water and steam systems.
All interested companies shall provide quotations for the following:
Services/Supplies
Please see the attached optional pricing template for pricing. You may also provide your own document, but labor and materials must be broken out to allow for price reasonableness determination.
Statement of Work
CONTRACT TITLE:
Water Systems Testing and Treatment for Boiler and Chiller Plants
BACKGROUND:
The VA New Jersey HealthCare System (VANJHCS) East Orange and Lyons Campus requires an annual service contract with four option years to provide water treatment chemicals and services for the open recirculating, closed water and steam systems. The purpose and goals of this program are to:
Minimize corrosion, fouling and biological growth, thereby optimizing water and energy use and minimizing maintenance and equipment replacement.
Monitor program results and make appropriate recommendations.
Train plant personnel on the implementation and control of the program.
Utilize state of the art water treatment programs at a competitive price.
SCOPE OF WORK:
The contractor shall furnish all labor, materials, chemicals, supplies, and equipment necessary to accomplish the services required in this scope of work. The contractor shall provide all handling of chemicals, testing, dosage adjustment and pump and controller maintenance. VA Boiler Operators shall continue their daily testing and chemical addition.
Contractor shall provide a chemical water treatment program to perform chemical treatment and testing, and preventative maintenance (PM). The contractor shall perform these tasks in accordance with ASTM Regulation, industry standards, and other NJ State statutory requirements. Additional requirements and information are listed as follows:
The systems treated and pertinent operating data are listed in the Systems section of this document
The required services are listed in the Technical Services section of this document
There is a sample contained as Attachment A. All the information requested on the specification submittal form must be included for the proposal to be considered. If other services are available at additional charge, please attach extra pages as required.
QUALIFICATIONS:
The contractor shall provide documentation that they are a firm regularly and actively engaged in the business of providing full time sales and technical service for boiler, cooling and closed loop systems. The Contractor representative shall have no less than 3 years experience in the field of water treatment. Contractor shall provide evidence that they have multiple technicians available for this requirement to address the service.
The Contractor must maintain a laboratory for water, deposit, corrosion, microbiological, resin and metallurgical analysis. Laboratory reports shall be available within one week of the receipt of the sample.
PERIOD OF PERFORMANCE:
This is an annual service with a base period of one (1) year with the provision of four (4) one-year option renewals.
HOURS OF WORK:
All work to be performed Monday thru Friday, 8:00 AM to 4:30 PM excluding Federal Holidays.
PLACE OF PERFORMANCE:
The VA New Jersey HealthCare System (VANJHCS) Lyons Campus, 151 Knollcroft Rd. Lyons, NJ 07939, Boiler Plant Building 14 and Chiller Plant Building 136.
East Orange Campus, 385 Tremont Ave. East Orange, NJ 07018, Boiler Plant Building 8 and Chiller Plant Building 1.
OTHER RELATED SERVICES (NOT INCLUDED IN THE SCOPE OF WORK):
Any services not expressly stated in this statement of work are not authorized. Services such as inspection, Original Equipment Manufacturer (OEM) required maintenance, or other maintenance and repair vital to the continued functioning of the systems may be added only after written modification from the Contracting Officer. No other person, including the COR or any other VA personnel are authorized to request additional work be performed by the Contractor. Any additional services performed that are not authorized by the Contracting Officer will be considered inclusive.
SYSTEMS
EAST ORANGE
TOWERS
Main Chiller 1
Main Chiller 2
Main Chiller 3
Main Total (1,2,3)
OR
Bldg. 15
Tons
900
900
1200
3000
400
250
Recirc Rate, gpm
Â
Â
9000
1200
750
Bleedoff Rate, gpy
Â
Â
2,500,000
240,000
255,000
Cycles
Â
Â
5
5
5
Volume, gal
Â
Â
20000
2000
1000
Operation, days
Â
Â
365
210
210
Â
Â
Â
Â
Â
Â
Â
CLOSED SYSTEMS
Â
Â
Â
Â
Â
Â
Â
Â
Â
Main Plant
Â
OR
Bldg. 15
Chill volume, gal
Â
Â
49600
Â
3000
1000
Chill makeup, gpy
Â
Â
5000
Â
1000
100
STEAM SYSTEMS
Â
Â
Â
Â
Â
Â
Â
Â
Â
Steam produced, lbs./yr.
107,000,000
Â
Â
Makeup, gal/yr.
6,423,000
Â
Â
% Makeup
50
Â
Â
Makeup Temperature, o F
212+
Â
Â
Feedwater hardness, ppm
Â
Â
Cycles
50
Â
Â
Operating period, days
365
Â
Â
LYONS
Â
Main Tower 1
Main Tower 2
Main Tower 3
Bldg. 135
Total
Tons
1350
600
1000
315
3265
Recirc Rate, gpm
3945
2100
3000
945
9990
Bleed off Rate, gpy
835000
445000
635000
1915000
Cycles
Â
Â
Â
Â
Volume, gal
3500
2500
2500
1500
10000
Operation, days
 270
 270
 270
 standby
Â
Â
Â
Â
Â
Â
Â
Â
Chill
Â
Volume
Makeup
Â
CLOSED SYSTEMS
Â
Â
Â
Â
Â
Chill
Â
Â
Â
Â
Â
Main Chill
Â
100000
350000
Â
Bldg. 135
Â
1500
750
Â
Hot
Â
Â
Â
Â
Bldg. 135
Â
1000
500
Â
Â
16
Â
1000
500
Â
Â
7
Â
800
400
Â
Â
4
Â
1000
500
Â
Â
143
Â
750
375
Â
Â
53
Â
900
450
Â
Â
54
Â
1000
500
Â
Â
57
Â
1000
500
Â
Â
Â
Â
Â
Â
STEAM SYSTEMS
Â
Â
Â
Steam produced, lbs./yr.
137,200,000
Makeup, gal/yr.
8,768,000
% Makeup
53
Makeup Temperature, o F
212+
Feedwater hardness, ppm
Cycles
25
Operating period, days
365
TECHNICAL SERVICES
The VA realizes that an effective technical backup program is critical to the overall success of a cost-effective water treatment program. The following services are required, but the Contractor is not limited to only these services.
STANDARD SERVICES
Water Analysis
Â
Total Hardness
Ca Hardness
M Alkalinity
Conductivity
pH
Inhibitor
SO3
Polymer/ PO4
Cl2
Other
Bio Count
City
v
v
v
v
Â
Â
Â
Â
Â
Â
Â
Tower
m
Â
Â
v
v
v
Â
Â
v
Â
x
Closed
Â
Â
m
m
m
m
Â
Â
Â
Â
an
Softener
v
Â
Â
v
Â
Â
Â
Â
Â
Â
Â
Feedwater
v
Â
Â
v
v
Â
Â
Â
Â
Â
Â
Boiler
Â
Â
v
v
Â
Â
v
v
Â
Â
Â
Condensate
v
Â
Â
v
v
Â
Â
Â
Â
Â
Â
m = monthly, v = each visit, an = as needed
Each tower system shall be tested twice a month during the operating. Boilers shall also be tested twice a month. The main chiller shall be tested twice a month. Other closed systems shall be tested monthly.
Perform a fluid analysis off all glycol heating and cooling systems to check for concentration, dissolved solids, and status of inhibitors, etc. to be done in October for heating systems and April for cooling systems. Contractor is to supply COR with results of analysis and recommendations for corrective actions.
ADDITIONAL EQUIPMENT LIST: LOCATED AT EAST ORANGE CAMPUS
Systems to be checked are as follows:
Building 1
A: O.R. heating system located on C-level.
B: E.R. heating system located on C-level.
C: 5C heating system located on C-level
D: Radiology heating system located in A-236E
E: Echo lab heating system located in 6-208B
F: Penthouse main air handler heating system located in Penthouse A, core
G: 8th floor pharmacy heating system located in Penthouse A, core.
H: 8th floor pharmacy cooling system located on 6D roof
I: Gama Camera cooling system located on 6D roof
Building 7
J: B-level cooling system located in shack in front of building 7
K: A-level cooling system located in the penthouse
Building 15
L: Building 15-18 heating system located in room 15-131
M: Building 15-18 cooling system located in room 15-131
Locations: Building 15 courtyard
Building 17 courtyard
Building 18 courtyard
Corrosion Studies
Corrosion studies support a valid evaluation of system performance. Carbon steel and copper coupons shall be used on each tower and main chill water system. Studies shall be twice a year on the towers and main chill loop. The Contractor shall supply the coupons.
Biological Studies
All cooling and chill systems shall be tested for biological control. The total count shall be performed on the towers and the main chill loops on a monthly basis or more frequently as needed. Anaerobic bacteria tests shall be performed quarterly on the Main chill system. Other closed systems shall be tested as needed if conditions indicate a biological control problem. The primary biocide shall be an oxidizing biocide. The secondary biocide shall be a non-oxidizing biocide.
Test Equipment
The Contractor shall supply all equipment and reagents required to perform tests to control the programs. This equipment should be the same as used by the Contractor.
Product
Description
Feedwater Meter
BATTERY OR LOOP POWERED Ratemeter & Totalizer
Chemical Day tank pump
NEPTUNE PUMP 500-A-N3 SS, 1 GPH@1000PSI
Metering Pump
Walchem, EZB16D1-TC, 24 GPD, 105 PSI, PVDF Head, PTFE Diaphragm
Injection Quils
Tubing for injection
Phosphate Meter
DR300 POCKET COLORIMETER, PHOSPHATE
Sample Cooler
Cooler for Sampling lines
Sample Line Repair parts
Check valves, globe valves, nipples, piping, unions etc.
Metering Valve (Hand Operated) For Boiler Conductivity Control
Tasco Metering Valve
Continuous Blowdown Valve (Automatic)
Conductivity Auto Controls
Continuous Blowdown controller, Motorized ball valve
Conductivity Electrode
To be replaced every 6mo on each boiler
Orfice Union 3/4" W/1/8" Std Bore Plate
Auto Boiler Conductivity Blowdown System 3 per year
Continuous conductivity measurement will activate bleed. The controller must be capable of graphing functions such as, chemical residual ORP, conductivity, bleed and chemical feed and chemical feed pump activation.
The controller must be able to notify the Contractor and specific University personnel if the system is out of spec. The Contractor must respond within one hour during normal work hours or the next morning if a problem is noted during off hours. If problem cannot be solved by phone contact or computer, a site visit to solve the problem is required by the next calendar day. The controller must be wireless. All equipment supplied will remain the property of the VA.
For boiler systems the Contractor shall check the blowdown controllers and calibrate as necessary.
CHEMICAL DELIVERY AND STORAGE
All chemicals must be installed in containment basins provided by the Contractor. Bulk tanks may be used only if the contents of the tank will last approximately one season.
TRAINING
Safety training for both management and operating personnel is required. A manual containing theory on water treatment, testing and control procedures, product data sheets and emergency procedures shall be provided. Training shall be repeated periodically as needed for new employees or when changes are made in the treatment program. Records of training shall be maintained on site.
REPORTING:
The Contractor shall supply a written report of all services performed upon completion of each service. The contractor personnel shall review the report with appropriate supervisory and management personnel at the end of each visit. The report shall contain the test data, inventories, meter readings and a discussion of conditions at the time. Any recommendations to improve the program shall be included in the report. Contractor shall also maintain a log sheet supplied by the VA. It will be submitted right after the last visit of the month. A review of the program s progress shall be presented to management quarterly. All correspondence and all service reports shall be sent to the VA Contracting Officer Representative (COR) upon completion. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR via email upon request. Laboratory reports shall be available within one week of the receipt of the sample.
INSPECTIONS:
The Contractor shall be present for internal inspections of Boilers and Chillers as the equipment is shut down and becomes available during annual cleanings. The inspections are necessary because a change may be needed in boiler or chiller water chemistry based on observations and conditions of internal components.
ON-SITE CHEMICALS:
The Contractor shall be responsible for using all water treatment chemicals from the previous Contractor.
COMPLIANCE:
The Contractor shall comply with all regulations pertaining to the sale and application of chemicals. This includes EPA, NIOSH, etc. In addition, Material Safety Data Sheets must be provided at each location where chemicals are contained as well as an office copy for each site.
OTHER
As required: assistance from Contractor technical staff, deposit analysis, dissolved oxygen (DO) studies, elution studies, etc.
Place of Performance/Place of Delivery
Address:
151 Knollcroft Lyons, NJ
Postal Code:
07939
Country:
UNITED STATES
Address:
385 Tremont Ave E Orange, NJ
Postal Code:
07018
Country:
UNITED STATES
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Items (JUN 2020)
North American Industry Classification System (NAICS) code and small business size standard are stated in the combined synopsis/solicitation.
Submission of quotations. Submit quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotations may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotations must show-
The solicitation number 36C24221Q0366;
The time specified in the solicitation for receipt of quotations;
The name, address, and telephone number of the quoter;
A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;
Terms of any express warranty;
Price and any discount terms;
Remit to address, if different than mailing address;
A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);
Acknowledgment of Solicitation Amendments;
Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and
If the quotation is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.
Addendum to FAR 52.212-1 - Show full text FAR provisions followed by VAAR provisions in numeric order. List all provisions incorporated by reference in numeric order under 52.252-1 (see below), starting first with FAR and followed by VAAR.
52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)
52.204-7 System for Award Management (OCT 2018)
52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)
52.233-2 Service of Protest (SEPT 2006)
852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018)
852.215-72 Notice of Intent to Re-solicit (OCT 2019)
852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)
(End of Addendum to 52.212-1)
52.212-2 Evaluation-Commercial Items (OCT 2014)
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
The following factors shall be used to evaluate quotations:
Technical capability: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Contractor shall provide a maximum 5-page capability statement demonstrating their ability to meet all of the requirements of the statement of work.
Qualifications: Minimum of 3 years experience with water treatment.
Multiple technician available
The Contractor must maintain a laboratory for water, deposit, corrosion, microbiological, resin and metallurgical analysis.
Laboratory reports shall be available within one week of the receipt of the sample.
Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Total Evaluated Price will be that sum. Offers for partial requirement will not be evaluated and will be deemed non-responsive upon receipt.
(3) Past performance: Contractor must provide three references for contract of similar scope and magnitude to be evaluated. The Contractors Past Performance shall also be reviewed in CPARS/PPIRS; Individuals with no past performance shall receive a neutral rating for this evaluation factor.
Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation.
Addendum to 52.212-2 EVALUATION SIMPLIFIED ACQUISITION PROCEDURES
Award shall be made to the quoter whose quotation offers the best value to the government, considering technical capability, past performance, and price. Technical and past performance when combined are more important than price.
The award will be made to the response most advantageous to the Government.
Responses should contain your best terms, conditions.
Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.
Multiple quotations. Quoters are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately.
Late submissions
Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.
Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.
If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.
Issuance of purchase order. Quotations should contain the quoter s best technical and price terms. The Contracting Officer may reject any or all quotations. The Contracting Officer may issue a purchase order to other than the quoter with the lowest priced quotation. After the evaluation of quotations, the Contracting Officer may negotiate final terms with one or more quoters of the Government s choice before issuing any purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government s choice and will not use the formal source selection procedures described in FAR part 15.
Data Universal Numbering System (DUNS) Number. (Applies to all quotations exceeding the Micro-Purchase Threshold (MPT), and quotations of MPT or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The quoter shall enter, in the block with its name and address on the cover page of its quotation, the annotation DUNS or DUNS+4 followed by the DUNS or DUNS+4 number that identifies the quoter s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the quoter to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the quoter does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A quoter within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. A quoter located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The quoter should indicate that it is a quoter for a Government contract when contacting the local Dun and Bradstreet office.
FAR 52.212-3, Offerors Representations and Certifications Commercial Items (JAN 2021)
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018)
Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order. List all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.
52.252-2 Clauses Incorporated by Reference (FEB 1998)
52.203-16 Preventing Personal Conflicts of Interest (JUN 2020)
52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020)
52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011)
52.204-13 System for Award Management Maintenance (OCT 2018)
52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)
52.216-18 Ordering (AUG 2020)
52.216-19 Order Limitations (OCT 1995)
52.216-21 Requirements (OCT 1995)
52.216-22 Indefinite Quantity (OCT 1995)
52.217-9 Option to Extend the Term of the Contract (MAR 2000)
52.228-5 Insurance-Work on a Government Installation (JAN 1997)
CL-120 Supplemental Insurance Requirements
52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)
852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020)
852.203-70 Commercial Advertising
852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside
852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018)
852.232-72 Electronic Submission of Payment Requests
852.233-70 Protest Content/Alternative Dispute Resolution
852.233-71 Alternate Protest Procedure
852.237-72 Crime Control Act of 1990 Reporting of Child Abuse (OCT 2019
852.242-71 Administrative Contracting Officer (OCT 2020)
(End of Addendum to 52.212-4)
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (JAN 2021)
The following subparagraphs of FAR 52.212-5 are applicable:
The Contractor shall comply with the FAR clauses in this paragraph that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:
52.203-6 Restrictions on Subcontractor Sales to the Government (JUN 2020)
52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020)
52.204-14 Service Contract Reporting Requirements (OCT 2016)
52.204-15 Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016)
52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020)
52.219-14 Limitations on Subcontracting (MAR 2020)
52.219-27 Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (MAR 2020)
52.219-28 Post Award Small Business Program Rerepresentation (NOV 2020)
52.222-3 Convict Labor (JUN 2003)
52.222-35 Equal Opportunity for Veterans (JUN 2020)
52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020)
52.222-37 Employment Reports on Veterans (JUN 2020)
52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)
52.222-50 Combating Trafficking in Persons (OCT 2020)
52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016)
52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)
52.232-33 Payment by Electronic Funds Transfer - System for Award Management (OCT 2018)
The Contractor shall comply with the FAR clauses in this paragraph, applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:
52.222-41 Service Contract Labor Standards (AUG 2018)
52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)
52.222-44 Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment (MAY 2014)
52.222-55 Minimum Wages Under Executive Order 13658 (NOV 2020)
52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017)
(End of clause)
The Service Contract Act of 1965 does apply to this procurement; the applicable wage determination is attached to this combined synopsis/solicitation.
The Wage Determination for these localities are:
Somerset County
Wage Determination No.: 2015-4209
Revision No.: 14
Date Of Last Revision: 12/21/2020
25010 - Boiler Tender $36.29 + $4.22= $40.51
25210 - Water Treatment Plant Operator $33.92 + $4.22 = $38.14
30210 - Laboratory Technician $24.64 + $4.22 = $28.86
Essex County
Wage Determination No.: 2015-4211
Revision No.: 14
Date Of Last Revision: 12/21/2020
25010 - Boiler Tender $36.29 + $4.22 = $40.51
25210 - Water Treatment Plant Operator $33.92 + $4.22 = $38.14
30210 - Laboratory Technician $24.64 + $4.22 = $28.86
All quoters must submit all three to be considered:
A Technical Capability Documentation
Pricing Worksheet (Quote)
Past Performance References
All quotes shall be sent to Mariangie.Rivera@va.gov.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Deadline for all questions that require answers for this requirement must be submitted no later than 03/29/2021 by 10:00 AM EST.
Submission of your response shall be received not later than 10:00 AM EST. by Monday 04/05/2021 to Mariangie.Rivera@va.gov for submission of quotes.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Contract Specialist Mariangie Rivera, 518-626-6246, Mariangie.Rivera@va.gov.
36C24221Q0366 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 2
3/19/21, 1:39 PM