36C24522Q0418_1.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

SET-ASIDE

1540 SPRING VALLEY DRIVE

HUNTINGTON, WV 25704

POSTAL CODE

COUNTRY

CONTACT INFORMATION

VA Maryland Health Care System Contracting Officer (90C) P.O. Box 1000, Bldg. 101, Room 26 Perry Point MD 21902

POINT OF CONTACT*

RANDY BROWN

RANDALL.BROWN@VA.GOV

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

SUBJECT: Water Testing

1. DISCLAIMER: This Sources Sought is issued solely for information and planning purposes and does not constitute a solicitation. Neither unsolicited proposals nor any other kind of offers will be considered in response to this Sources Sought. Responses to this notice are not offers and will not be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought. All information received in response to this RFI that is marked Proprietary will be handled accordingly. Responses to the Sources Sought will not be returned. At this time, questions concerning the composition and requirements for a future Request for Quote will not be entertained.

1. SUBJECT: The Department of Veterans Affairs is conducting market research in order to provide water testing services for the Huntington, WV VA Medical Center. The government anticipates awarding a Firm Fixed Price award contract that will provide the support services listed within the below attachment.

1. OBJECTIVE: See attachment.

1. RESPONSE INSTRUCTIONS:

1. Name and Address of Company

2. Any small business designation as certified by the Small Business Administration

3. A through description of experience in managing support requirements of this nature.

1. CONTACT INFORMATION: Any questions related to this Sources Sought shall be directed to Randy Brown and all information regarding Capabilities Statements or any other proprietary information relative to this Sources Sought shall be submitted via email to randall.brown@va.gov no later than 12:00 pm EST on 3/18/2022.

HERSHEL “WOODY” WILLIAMS VAMC

1540 SPRING VALLEY DRIVE, HUNTINGTON, WV 25704

STATEMENT OF WORK

1. GENERAL INFORMATION

a. Introduction: The Hershel “Woody” Williams VAMC located at 1540 Spring Valley Drive, Huntington, WV, 25704 has a requirement to have a Base + Four (4) option years contract to perform testing on clinical water in specialized services.

b. Background: Patient safety is foundational to providing care for our Veterans. The medical center has a need to ensure water safety for numerous clinical services. Testing parameters are set forth in directives, handbooks, and other regulatory and accrediting agencies.

c. Scope of Work:

i. The vendor will provide all supplies, labor, equipment, material, and supervision to perform the work as listed in the work requirements (section 2-work requirements) below.

ii. The vendor will have all final reports submitted to the COR email group (section 3-supporting information) in the format as outlined for each department in the work requirements (section 2-work requirements) listed below.

d. Accreditations necessary:

i. The laboratory must have environmental microbiology accreditation by a nationally recognized body, such as AIHA EMLAP, NELAP, etc.

ii. The laboratory must have the CDC ELITE certification.

iii. Proof of certification must be provided to the COR each year of the contract.

2. WORK REQUIREMENTS

a. DENTAL

i. Testing of 32 dental unit waterlines will be conducted quarterly.

ii. Testing required is a heterotrophic plate count.

iii. Repeat testing will be required for each dental unit waterline that fails, after remediation by the medical center.

iv. Results will be reported in colony forming units per milliliter (cfu/ml)

v. Results will be reported no later than 14 calendar days from collection.

vi. Specimen collection will be conducted by personnel of the medical center and submitted to the testing laboratory.

vii. Instructions and supplies for collection, labeling, packaging, and shipping will be supplied by the vendor.

b. DIALYSIS

i. Reverse Osmosis (RO) machines

1. Testing quantity: 6 machines

2. Testing performed: endotoxin, heterotrophic plate count, and AAMI analysis

3. Testing frequency:

a. Endotoxin testing: monthly

b. Plate count: monthly

c. AAMI: every 6 months

4. AAMI analysis includes:

a. To be reported in mg/L: beryllium, aluminum, chromium, iron, copper, zinc, arsenic, selenium, silver, cadmium, antimony, barium, mercury, thallium, lead, sodium, magnesium, potassium, calcium, fluoride, nitrate (as N), sulfate, and dissolved solids

b. To be reported in megohm: resistivity

5. Results for heterotrophic plate count will be reported in colony forming units per milliliter (cfu/ml)

6. Results for endotoxin level will be reported in EU/ml.

7. Repeat testing will be required for each unit that fails, after remediation by the medical center

8. Results will be reported no later than 14 calendar days from collection.

9. Specimen collection will be conducted by personnel of the medical center and submitted to the testing laboratory.

10. Instructions and supplies for collection, labeling, packaging, and shipping will be supplied by the vendor.

ii. Hemodialysis (HD) machines

1. Testing quantity: 8 machines

2. Testing performed: heterotrophic plate count

3. Testing frequency:

a. Plate count: quarterly

4. Repeat testing will be required for each unit that fails, after remediation by the medical center

5. Results will be reported in colony forming units per milliliter (cfu/ml)

6. Results will be reported no later than 14 calendar days from collection.

7. Specimen collection will be conducted by personnel of the medical center and submitted to the testing laboratory.

8. Instructions and supplies for collection, labeling, packaging, and shipping will be supplied by the vendor.

c. STERILE PROCESSING

i. Testing is to be performed on critical and utility water systems (2 systems total) with six testing points total.

ii. Testing required for both systems to be performed monthly:

1. WC-970 total organic carbon (TOC)

2. WC-570 hardness/ionic contaminants to include chloride, copper, manganese, and iron

3. Endotoxin

4. Heterotrophic plate count

iii. Testing is to be performed:

1. WC-970 total organic carbon-quarterly

2. WC-570 hardness/ionic contaminants to include chloride, copper, manganese, and iron: quarterly for the first year and then annually for each year after

3. Endotoxin-monthly

4. Heterotrophic plate count- monthly

iv. Repeat testing will be required for each system that fails, after remediation by the medical center

1. Repeat testing consists of endotoxin and heterotrophic plate count

v. Results will be reported no later than 14 calendar days from collection.

vi. Specimen collection will be conducted by personnel of the medical center and submitted to the testing laboratory.

vii. Instructions and supplies for collection, labeling, packaging, and shipping will be supplied by the vendor.

Opt. 1-4

3. SUPPORTING INFORMATION

a. Place of performance: The Hershel “Woody” Williams VAMC located at 1540 Spring Valley Drive, Huntington, WV, 25704

i. Dental: Building 12

ii. Dialysis: Building 1S

iii. Sterile Processing: Building 2

b. Period of Performance: Contract is for a base contract plus four option years.

i. Base year: March 22, 2022—March 21, 2023

ii. Option year 1: March 22, 2023—March 21, 2024

iii. Option year 2: March 22, 2024—March 21, 2025

iv. Option year 3: March 22, 2025—March 21, 2026

v. Option year 4: March 22, 2026—March 21, 2027

c. Reporting of Results: All results will be submitted via email to an email group that is comprised of the following individuals. Changes to this group will come from the contracting officer representative (COR) and be made no later than five business days from notification.

i. COR: Natasha Adkins (Natasha.Adkins@va.gov)

ii. Dental: Michael Joseph (Michael.joseph@va.gov)

iii. Dialysis: Missy Nichols (Melissa.Nichols1@va.gov)

iv. SPS: Stephanie Parsons (Stephanie.Parsons@va.gov)

v. Engineering: Joseph Prine (Joseph.prine@va.gov)

d. Invoicing: Invoices will be submitted monthly and paid in arrears. Each invoice must include the number of tests performed by type of testing.

4. SPECIAL CONSIDERATIONS

a. Supervision/Communications. During the performance, the vendor shall be available by phone or email

b. The Contracting Officer’s Representative (COR) is responsible for the inspection of the work called for in this job. The Contracting Officer’s Representative will be identified in the task order by name, telephone number and location. Inspections made by the COR are for the sole benefit of the Government and do not relieve the Contractor of any quality control responsibilities.

c. Contractor Furnished Materials: The vendor shall supply all supplies for collection, packaging, and shipping to conduct work as listed in the Statement of Work above.

d. The Contracting Officer’s Representative (COR) is responsible for the inspection of the work called for in this job. The Contracting Officer’s Representative will be identified in the task order by name, telephone number and location. Inspections made by the COR are for the sole benefit of the Government and do not relieve the Contractor of any quality control responsibilities.

Presolicitation Notice