H212--Fire Door Inspection and Repair Service
Closed Pre-Solicitation Posted
- Solicitation number
- 36C26126Q0819
- Agency
-
Veterans Integrated Service Network 21
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541350 Building Inspection Services
- Place of performance
- Veterans Affairs Palo Alto Health Care System (Vapahcs) Palo Alto CA 94304, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Network Contracting Office (NCO 21) is conducting a sources sought announcement for fire door inspection, certification, preventative maintenance, and repair services at VA Palo Alto Health Care System with a capability statement response deadline of June 23, 2026 at 10:00 A.M. PDT. This is a pre-solicitation notice only; no solicitation is currently available, and the Government will not pay for submitted information.
Work encompasses three locations: Palo Alto Division, Menlo Park Division, and Livermore Division, California. The contractor must inspect and maintain approximately 750 fire doors (including single doors, double doors, automatic doors, doors on magnetic hold-open devices, hatches, and chutes) in accordance with NFPA 101 Life Safety Code, NFPA 80, and NFPA 105. Performance spans five calendar years: a base year plus four one-year option years, with work conducted Monday through Friday, 7:00 AM to 4:00 PM, excluding federal holidays.
Bidders must demonstrate a minimum of five years' experience in fire and smoke door maintenance across healthcare, industrial, research, educational, and commercial facilities, with evidence of at least three prior contracts containing 30 or more doors each. All field technicians and supervising personnel must hold Certified Fire + Egress Door Assembly Inspector (CFDAI) certification. The contractor shall complete a full inventory inspection within eight weeks of award and submit a detailed report with repair quotes and corrective action recommendations within 30 days. All corrective work includes a one-year warranty on labor and parts or alignment with manufacturer warranties if longer.
Responses must address socioeconomic status, company legal name and SAM registration, relevant certifications and experience, prior similar projects, subcontracting plans compliant with FAR 52.219-14 and 52.219-27 requirements for small businesses (minimum 50 percent of personnel costs performed by the prime contractor), GSA contract numbers if applicable, and completion of an informational pricing estimate template. NAICS 541350 with $11.5 million small business size standard applies.
Notice text
THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY.
No Solicitation is currently available.
All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government.
The applicable North American Industry Classification System (NAICS) Code is 541350 Building Inspection Services, and the small business size standard is $11.5 Million.
The Department of Veterans Affairs (VA) Network Contracting Office (NCO 21) is soliciting information for contractors providing preventative maintenance and services for fire door annual inspections, certification and preventative maintenance in accordance with the Performance Work Statement for the VA Palo Alto Health Care System (VAPAHCS). A description of services is in the attached Performance Work Statement (DRAFT).
Brief Description of Services
See attached Performance Work Statement (DRAFT).
Capability Statement
All interested contractors must respond by email to Gary.Christensen@va.gov before 10:00 A.M. PDT on 06/23/2026.
Please answer the following questions when responding:
What is your company s Socioeconomic Status? (ex: small business, large business, SDVOSB, etc.)
a. If SDVOSB or VOSB, are you registered with the Small Business Administration?
Veteran Small Business Certification (sba.gov)
Provide Company s legal name along with Unique Entity ID (SAM) number.
Primary point of contact, including phone number and e-mail address.
Capabilities Statement/ Evidence/ Certifications which demonstrates that your company possesses the ability to perform the services required in the Performance Work Statement (DRAFT).
Describe experience in providing services as described in the attached Performance Work Statement (DRAFT).
List other Projects (Government and Commercial) that are similar in scope and size. Please include contract number (if for Federal Government).
As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. See FAR 52.219-14 and FAR 52.219-27 available in full text at https://www.acquisition.gov/far/html/52_217_221.html
7a. Of the service actions listed above, which one(s) will your company perform as the prime contractor using its own personnel without subcontracting?
7b. With respect to the service actions listed above, which action(s) do you intend on subcontracting or using other than your company s own personnel?
7c. Of those services that will be performed, approximately what percentage will be paid to the subcontractor(s)?
GSA Contract Number, if applicable.
Fill out the attached informational price estimate: Informational Pricing Fire Doors PALO ALTO excel sheet
*Failure to provide the information requested above (items 1-9) will be considered non-responsive and will not be considered a viable source.
RFQ number 36C26126Q0819 has been assigned and should be referenced on all correspondence regarding this announcement.
The Government will use this information when determining its business type decision.
This synopsis is not to be construed as a commitment by the Government, and no contract will be awarded as a direct result of this Sources Sought announcement.
Notes: Contractors must have a current registration in the System for Award Management (SAM) at https://sam.gov/SAM/
To become a Certified VOSB or SDVOSB, visit https://veterans.certify.sba.gov/.
Files
| File | Type | Posted |
|---|---|---|
| Informational Pricing Fire Doors PALO ALTO.xlsx | XLSX spreadsheet | |
| 36C26126Q0819.docx | DOCX document | |
| PWS Fire Door Inspection Draft.pdf |
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