H141--Trane HVAC Control maintenance Base Plus Four possible Option Years Sheridan WY 82801
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C25921Q0319
- Agency
-
Veterans Integrated Service Network 19
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238210 Electrical Contractors and Other Wiring Installation Contractors
Notice details come from SAM.gov. Updated .
About this opportunity
This solicitation seeks HVAC and control system inspection, maintenance, and repair services for the Sheridan VA Health Care System in Sheridan, Wyoming. The Department of Veterans Affairs Veterans Health Administration seeks these services to ensure proper operation of HVAC equipment and the proprietary Trane control system. Key requirements include updating software versions annually, maintaining control system graphics monthly, completing a phased upgrade to Trane Tracer Ensemble and Tracer SC+ systems over five years, and providing up to four hours of monthly mechanical maintenance. Proposals are due April 12, 2021 and the contractor will be evaluated on meeting objectives through submitting monthly itemized reports and invoices up to the contracted amount for hours spent on inspections, maintenance, repairs and travel.
There is no set-aside designated for this procurement. The NAICS code is 238220 and PSC code R499, covering control systems maintenance. The incumbent is anticipated to be a trained, certified Trane contractor who can provide access to Trane parts, equipment and controls sales. The base year is for HVAC and control system inspection, maintenance and repair services with four optional years at the Sheridan VA Medical Center located at 1898 Fort Road in Sheridan, Wyoming. Invoicing is expected to be up to 100% of the contracted amount annually over the five-year period as the contractor completes a phased upgrade to the Trane control systems.
Notice text
3
HVAC and Control System Inspection Maintenance and Repair Service
Sheridan VA Health Care System
VA Medical Center
Sheridan, WY. 82801
This is a Pre-Solicitation Notice only
(Full Solicitation will be posted soon)
HVAC and Control System Inspection, Maintenance, and Repair Services in accordance with the terms and conditions stated within this abbreviated Sources Sought / Performance Work Statement (PWS).
The subsequent solicitation is planned to be a Base period of performance with Four possible Option Year(s) Contract.
Title of Project: HVAC and Control System inspection, maintenance and repair.
Objective of service needed: The DDC building automation control system located at the Sheridan VA Medical Center, 1898 Fort Road, Sheridan, WY 82801 is a Trane Tracer Summit BAS as well as Trane Tracer SC. The Trane control system is proprietary and needs to be maintained, programmed, repaired and managed by a trained, certified Trane Summit Tracer contractor. System maintenance ensures the system operates according to the established sequences of operation for each piece of equipment. System maintenance ensures the Medical Facility meets volume and air change rate requirements, the system is reliable, and meets energy conservation requirements.
Tasks required by the Contractor to meet those objectives:
Contractor shall ensure the operation of the HVAC equipment as it relates to the control system.
Contractor shall provide the VA access to Trane OEM equipment sales, Trane parts sales, and Trane controls sales.
Contractor shall ensure the function of the Trane control system graphics monthly to ensure any devices added/removed from the system are accounted for on the system graphics.
Provide all materials, supplies, equipment, tools, and labor, necessary to perform system maintenance, programming, and repair.
Specialized tools required are:
The Rover used for Tracer Summit.
Tracer TU used on the Tracer SC.
Contractor shall provide up to four (4) hours of mechanical maintenance service per month for a maximum of 48 hours over a 12-month period.
Provide monthly itemized report of work performed.
Coordinate work with the appropriate VAMC Personnel and contract COR prior to providing work.
To ensure the control system is updated to the Trane Tracer Ensemble and Tracer SC+ within the optional five year contract, and to ensure the sustainability of the system components, the contractor shall provide upgrades in software and hardware to meet the requirement of a complete software and hardware upgrade over a five year period. 100% completion over the five-year contract is expected. Provide maintenance service, on newly installed components, once the warranty period is over, during each contract year.
Contractor shall ensure the current operating system software (Trane Tracer Summit, and SC) version is updated in a timely manner before the end of each yearly performance period.
Standards that must be maintained, so the system operates properly, and to meet the objectives listed above:
Software version updates, for the current operational system (Trane Tracer Summit, and SC), are expected to be 100% complete yearly.
Contractor shall ensure that all controlled equipment is available on the software system interface quarterly. Five percent un-availability per quarter is acceptable.
Invoicing shall be provided monthly, and shall include a list of tasks performed, the number of hours spent on each task, and the number of travel trips. Invoicing shall be for the number of hours spent on inspection, system maintenance, and repair accomplished, and actual trips needed. Invoicing up to 100% of the contracted amount is acceptable.
A complete and functional replacement of the Trane Tracer Summit/Tracer SC system with a Trane Tracer Ensemble and Tracer SC+ system shall be provided over a five year period. 100% completion is acceptable.
Location of performance
Sheridan VA Health Care System
Sheridan VA Medical Center
1898 Fort Road
Sheridan WY 82801
Files
| File | Type | Posted |
|---|---|---|
| 36C25921Q0319.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| H141--Trane HVAC Control maintenance Base Plus Four Option Year Contract VAMC Sheridan WY 82801 | Award Notice | |
| This notice | Solicitation | |
| H141--Trane HVAC Control maintenance Base Plus Four possible Option Years Sheridan WY 82801 | Pre-Solicitation |
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