H-C27 Spare Parts

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 and 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Request for Quote (RFQ) 70Z03820QW0000016 incorporates provisions and clauses in effect through Federal Acquisition Circular 2020-04. All responsible sources may submit a quotation which shall be considered by the agency. The applicable North American Industry Classification System Code is 336413.  The small business size standard is 1,250 employees. 

The award will be in accordance with FAR 6.302-1. Offeror’s must submit prices for all parts listed in Attachment B – Schedule of Supplies.  The Coast Guard does not own nor can it provide specifications, plans, drawings or other technical data.  The USCG intends to award a firm fixed price purchase order to Leonardo SPA, Piazza Monte Grappa 4, Roma, Italy 00195, the Original Equipment Manufacturer (OEM) of the parts that are being procured. These parts are for use on the HC-27J aircraft.  All responsible sources may submit a proposal which shall be considered by the agency.

The following attachments apply to this solicitation:

Attachment A: Terms and Conditions

Attachment B: Schedule of Supplies

Attachment C: Redacted Justification for Other Than Full and Open Competition

Closing date/time for submission of quotes is April 24, 2020 at 4:00 PM ET. Prices must remain effective for 90 days after closing of solicitation. All responsible sources may submit a quote which will be considered. Quotes will be accepted via e-mail to Sheena.D.Jordan@uscg.mil. Facsimile offers are acceptable and may be forwarded to 252-335-6546, Attention: Sheena D. Jordan. Quotes may be submitted on company letterhead stationery and must include pricing. Payment terms are to be specified and any discount offered for prompt payment, the business size standard and any minority classification, and delivery date. All offerors shall have valid Vendor Cage Code, Dun & Bradstreet Number (DUNS) or the ability to obtain one, and MUST be actively registered in the System for Award Management (SAM) throughout the award of the contract. 

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NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is 202.372.3695.