Grounds Maintenance Services for the Indian Health Service, Monacan Health Center

The Indian Health Service is seeking grounds maintenance services for the Monacan Health Center, a 14,000 square foot comprehensive healthcare facility located in Madison Heights, Virginia. The procurement encompasses three primary service categories: lawncare and landscape maintenance (estimated 504 hours annually), snow and ice removal (estimated 20 hours annually), and pre and post salt/chemical treatment services (estimated 10 hours annually). Services include bi-weekly lawn mowing and edging from March through November, shrub and landscape maintenance, weed control, debris removal, seasonal aeration and seeding, fertilization, mulching, and winter snow/ice removal during weekday business hours. The contract will be awarded using the lowest price technically acceptable (LPTA) evaluation criteria, with quotes required to be all-inclusive covering labor, materials, equipment, travel, lodging, per diem, fringe benefits, and all applicable taxes. The solicitation response deadline is August 22, 2025 at 12:00 PM Central Time, with quotes to be submitted electronically to the contracting officer.

The opportunity was originally designated as a 100% set-aside for Indian Economic Enterprises under the Buy Indian Act but was subsequently amended to open the competition to all small businesses meeting the NAICS 561730 size standard of $9.5 million. The contract structure includes a base year from September 1, 2025 to August 31, 2026, with four additional one-year option periods extending through August 31, 2030, representing a total potential five-year contract term. The estimated labor requirement is based on three workers providing approximately 168 hours of services annually, with work to be performed seasonally and dependent on weather conditions. All services will be performed at the Monacan Health Center facility in Madison Heights, Virginia, with contractors required to comply with federal security requirements including personal identity verification procedures. Payment will be processed monthly through the federal Invoice Processing Platform, with contractors responsible for maintaining all mechanical equipment and meeting employee standards for competency, conduct, and integrity.