Grounds Maintenance Services for the Indian Health Service, Monacan Health Center
Closed Pre-Solicitation Posted
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- Solicitation number
- 75H71525Q00037-SS
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- Indian Small Business Economic Enterprise
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- Place of performance
- Madison Heights, Virginia 24572, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service, under the Department of Health and Human Services, is conducting market research for grounds maintenance services at the Monacan Health Center in Madison Heights, Virginia. The scope includes comprehensive landscaping services such as bi-weekly lawn mowing and edging from March through November, shrub trimming, weed control, debris removal, seasonal clean-up, aeration and seeding, quarterly fertilizer applications, annual mulching, and snow/ice removal during winter months. The government seeks to identify potential contractors who meet the definition of an "Indian Economic Enterprise" and small business size standards under NAICS code 561730 with a size standard of $9.5 million. Interested parties must submit responses including company information, SAM registration details, capability statements, and GSA schedule numbers if applicable. The deadline for responses to this sources sought notice is July 25, 2025, with submissions required via email to the contracting specialist.
This opportunity is designated as a set-aside for Indian Small Business Economic Enterprises, requiring contractors to be at least 51% owned by members of federally recognized tribes. The estimated contract duration spans a base year from September 1, 2025 through August 31, 2026, with four additional one-year option periods extending through August 31, 2030, creating a potential five-year performance timeline. Work must be performed during normal business hours (8:00 AM to 4:30 PM, Monday through Friday, excluding federal holidays), with snow removal required before 8:00 AM on business days. The facility typically experiences fewer than five measurable snow events annually, and contractors must provide all necessary mechanical equipment including vacuum and blower tools. Payment will be processed monthly through the federal Invoice Processing Platform, with performance monitored through visual inspections and contractor-completed check sheets.
Notice text
THIS ANNOUNCEMENT IS NOT A SOLICITATION AND IS BEING USED FOR THE PURPOSE OF MARKET RESEARCH ONLY.
Subject: Grounds Maintenance Services for the Indian Health Service, Monacan Health Center in Madison Heights, Virginia
Classification
- Product Service Codes: S208 – Housekeeping – Landscaping/Groundskeeping
- Proposed NAICS Code: 561730 – Landscaping Services
- SBA Size Standard: $9.5 million
Description
This Sources Sought Notice is a means of conducting market research in accordance with FAR 5.101. The purpose of this notice is to identify potential sources who can provide Grounds Maintenance Services for the Indian Health Service (IHS), Nashville Area Office (NAO), Monacan Health Center in Madison Heights, Virginia.
The Government is seeking input to determine the availability of vendors who meet the definition of an “Indian Economic Enterprise” (HHSAR 326.601), and also/or sources that meet the small business size standards under the associated NAICS. The result of this market research will contribute in determining the method of procurement and acquisition strategy. This notice does not commit the Government to issue a solicitation or make an award.
Description of Services: The Contractor shall provide Grounds Maintenance Services. Refer to attached Statement of Work (SOW) for more detail and requirements.
Estimated Duration of Requirement: Base Year plus four 12-month option years.
Place of Performance: IHS Monacan Health Center in Madison Heights, Virginia.
Instructions to Industry: All capable sources shall express written interest by responding to this sources sought notice via email to courtney.davis@ihs.gov with the following information:
1. Company name, address, email address, website address, telephone number, and business size/type (i.e., small business, 8(a), woman owned, veteran owned, Native American owned, etc.).
2. Company Point of Contact’s Name, telephone number, and e-mail address.
3. System for Award Management (SAM) Unique Entity Identifier (UEI) number, expiration, and registration status. All respondents must register on the SAM located at https://www.sam.gov.
4. Applicable company GSA Schedule number or other available procurement vehicle.
5. Interest/Capability Statement (no more than 1 page)
6. If American Indian/Native American owned business, then complete attached IEE Representation form.
*Responses must be submitted via email to the Primary POC no later than the specified closing date.
Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
Attachments:
• Statement of Work (SOW)
• IEE Representation form (as applicable)
Primary POC:
Courtney Davis
Contract Specialist
courtney.davis@ihs.gov
Files
| File | Type | Posted |
|---|---|---|
| Statement of Work.pdf | ||
| IHS-IEE-Representation-Form_Jan-2022.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Grounds Maintenance Services for the Indian Health Service, Monacan Health Center | Solicitation | |
| This notice | Pre-Solicitation |
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