Grounds Maintenance Services for the IHS, Mid-Atlantic Tribal Health Center

The Indian Health Service (IHS), Nashville Area Office is soliciting grounds maintenance services for the Mid-Atlantic Tribal Health Center (MATHC) located in Charles City, Virginia. Services procured include lawn maintenance (30 estimated occurrences per year), snow removal (5 estimated occurrences per year), and mulching services (2 estimated occurrences per year). The contractor must provide all necessary equipment, labor, supplies, and transportation, with work to be performed outside the clinic's Monday-Friday 8:00 am to 4:30 pm operating hours. Key performance standards include 95% compliance with maintenance tasks and winter treatment completion within 30 minutes of clinic opening. Award will be based on the lowest price technically acceptable (LPTA) quote determined to be fair and reasonable. Proposals are due by 3:00 pm Central Time on November 18, 2025, with Amendment 1 issued on November 13, 2025, to provide clarifications and answers to bidder questions.

This solicitation is a 100% set-aside for Indian Small Business Economic Enterprises (ISBEE) under the Buy Indian Act, requiring that the business be at least 51% owned by Indians or Indian Tribes with Indians controlling management and receiving a majority of contract earnings. No incumbent contractor information is provided in the solicitation materials. The contract is firm-fixed price with a base period from December 1, 2025 through November 30, 2026, and includes four optional one-year extension periods through November 30, 2030, for a potential total contract duration of five years and six months. The service area encompasses approximately three total acres, with approximately 1.5 acres potentially requiring snow removal services. Services will be performed at 2401 Roxbury Road in Charles City, Virginia, and the small business size standard under NAICS code 561730 (Landscaping Services) is $9.5 million.