Request for Quotes.pdf
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- Solicitation number
- 75H71526Q00004
About this file
This document is a Combined Synopsis/Solicitation for Grounds Maintenance Services issued by the Indian Health Service (IHS) Nashville Area Office. The solicitation (No. 75H71526Q00004) is a 100% set-aside for Indian Small Business Economic Enterprises under the Buy Indian Act, seeking a firm-fixed price contract for grounds maintenance at the Mid-Atlantic Tribal Health Center (MATHC) in Charles City, Virginia. The contract period includes a base year from December 1, 2025 to November 30, 2026, with four optional one-year extension periods through November 30, 2030. Vendors must submit a comprehensive quote by 3:00 pm Central Time on 11/18/2025 to Courtney Davis, including completed price schedules, past performance information, and specific required documentation. The award will be based on the lowest price technically acceptable (LPTA) quote determined to be fair and reasonable, with a small business size standard of $9.5M under NAICS code 561730.
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Other files
| File | Type | Posted |
|---|---|---|
| SF 30 - Amendment 1.pdf | ||
| Questions and Answers - Amendment 1.pdf | ||
| DOL Wage Determination.pdf | ||
| PWS.pdf | ||
| Provisions and Clauses.pdf | ||
| MATHC Satellite Picture.pdf | ||
| SF 1449.pdf | ||
| IHS-IEE-Representation-Form_Jan-2022.pdf | ||
| Price Schedule.pdf |
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Text version
Solicitation No. 75H71526Q00004 Grounds Maintenance Services – MATHC
COMBINED SYNOPSIS/SOLICITATION:
THIS SOLICITATION IS A 100% SET-ASIDE FOR INDIAN SMALL BUSINESS ECONOMIC
ENTERPRISES IN ACCORDANCE WITH HHSAR SUBPART 326.6 – ACQUISITIONS UNDER THE
BUY INDIAN ACT (25 U.S.C. 47). This is a combined synopsis/solicitation for commercial products/services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued.
The Indian Health Service (IHS), Nashville Area Office intends to award a firm-fixed price commercial product/service Requirements Contract in response to this Request for Quotation (RFQ) for Grounds Maintenance Services for the Indian Health Service, Mid-Atlantic Tribal Health Center (MATHC) in Charles City, VA. This is a Buy-Indian Set-Aside. Please refer to the Buy Indian Act Clauses and Provisions as contained in this solicitation for details concerning Buy Indian Set-Asides. The solicitation documents & incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation Overhaul. The associated North American Industry Classification System code is 561730 and the small business size standard is $9.5M.
PRICE SCHEDULE: GROUNDS MAINTENANCE SERVICES: the quoted pricing must be all inclusive (to include but not be limited to labor, materials, equipment, tools, travel, lodging, per diem, fringe benefits, federal, state, and local taxes) plus all other costs pertinent to the performance of this contract.
Please complete the attached price schedule utilizing your most competitive and reasonable rate:
PURPOSE OF THE CONTRACT: Grounds Maintenance Services for the Indian Health Service, Mid-Atlantic Tribal Health Center in Charles City, Virginia. The vendor shall provide services in accordance with the attached Performance Work Statement.
PERFORMANCE WORK STATEMENT: See Attached
PERIOD OF PERFORMANCE: The estimated period of performance of this contract will be as follows:
Base Year: December 1, 2025 – November 30, 2026 Option Year One: December 1, 2026 – November 30, 2027 Option Year Two: December 1, 2027 – November 30, 2028 Option Year Three: December 1, 2028 – November 30, 2029 Option Year Four: December 1, 2029 – November 30, 2030
INVOICE SUBMISSION AND PAYMENT: The Contractor shall comply with HHSAR Clause #352.232-71 “Electronic submission of payment requests” located in the Provisions and Clauses section of this solicitation.
SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: All quoters must have a UEI (Unique Entity ID) number, be registered and active in the System for Award Management at https://www.sam.gov, and have completed their SAM Representations and Certifications online in order to be eligible for award of the contemplated contract. Please include your active UEI number with your quote.
QUOTE SUBMISSION INFORMATION: To be considered for award, vendors must quote on all products/services listed in the solicitation. Quote submissions must include the following items:
https://www.sam.gov/
1. Sections 17a, 23, 24, 30a, 30b, and 30c completed per the attached SF 1449 document (include UEI number).
2. Attached Price Schedule completed.
3. Past Performance Information – provide a minimum of 2 relevant and recent prior contracts similar to the work being contemplated in the Performance Work Statement.
4. Required Submissions and Required Assurance as listed in HHSAR Clause #352.226-5 Notice of Indian
Economic Enterprise set-aside as located in the Provisions and Clauses document.
5. Completion of the attached IHS Indian Economic Enterprise Representation form per HHSAR Provision
#352.226-7 Indian Economic Enterprise Representation.
Award will be based on the lowest price technically acceptable (LPTA) quote received that is determined to be fair and reasonable.
QUOTES FOR THE ABOVE SHALL BE E-MAILED DIRECTLY TO: Courtney Davis, Contract Specialist at courtney.davis@ihs.gov. Quotes must be received by 3:00 pm Central Time on 11/18/2025.
Please send all communication, including questions and comments on the solicitation, via email to courtney.davis@ihs.gov.
mailto:courtney.davis@ihs.gov mailto:courtney.davis@ihs.gov
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