Grounds Maintenance Services for the IHS, Mid-Atlantic Tribal Health Center
Closed Pre-Solicitation Posted
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- Solicitation number
- 75H71526Q00004-SS
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- Indian Small Business Economic Enterprise
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- Place of performance
- Charles City, Virginia 23030, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service (IHS), Nashville Area Office, is conducting market research to identify potential contractors to provide grounds maintenance services for the Mid-Atlantic Tribal Health Center (MATHC) located in Charles City, Virginia. The services procured will include all labor, equipment, supplies, and transportation necessary to maintain the clinic's exterior vegetation and grounds, encompassing weekly mowing during spring and summer months, seasonal trimming and mulching, winter snow removal when accumulation exceeds one inch, and parking area ice treatment at least 30 minutes before clinic opening. Prospective vendors must meet the definition of an "Indian Economic Enterprise" as defined in HHSR 326.601 and/or qualify as small businesses under the applicable NAICS code (561730 - Landscaping Services). This pre-solicitation notice serves as a Sources Sought announcement for market research purposes only and does not constitute a binding solicitation or commitment to award a contract. Interested sources must submit written responses to courtney.davis@ihs.gov by October 28, 2025, providing company information, points of contact, relevant experience, past performance documentation, and certification of their business status.
This procurement is set aside exclusively for Indian Small Business Economic Enterprises, making eligibility as an "Indian Economic Enterprise" a critical qualification requirement. No incumbent contractor or award value is identified in the market research notice. The contract is structured as an Indefinite Delivery/Indefinite Quantity (IDIQ) agreement with a base performance period from December 1, 2025, through November 30, 2026, followed by four optional 12-month renewal periods extending through November 30, 2030, providing a potential five-year contract duration. Key performance specifications require the contractor to maintain grass at a maximum three-inch length, maintain edged sidewalks and curbs, keep walkways swept and debris-free, and ensure all work areas are cleared of winter weather effects before clinic operations begin each day. The SBA size standard for this procurement is $9.5 million, and the clinic operates Monday through Friday from 8:00 a.m. to 4:30 p.m., closed on federal holidays, establishing the operational baseline for service requirements.
Notice text
THIS ANNOUNCEMENT IS NOT A SOLICITATION AND IS BEING USED FOR THE PURPOSE OF MARKET RESEARCH ONLY.
Subject: Grounds Maintenance Services for the Indian Health Service, Mid-Atlantic Tribal Health Center (MATHC) in Charles City, Virginia
Classification
- Product Service Codes: S208 – Housekeeping – Landscaping/Groundskeeping
- Proposed NAICS Code: 561730 – Landscaping Services
- SBA Size Standard: $9.5 million
Description
This Sources Sought Notice is a means of conducting market research in accordance with FAR 5.101. The purpose of this notice is to identify potential sources who can provide Grounds Maintenance Services for the Indian Health Service (IHS), Nashville Area Office (NAO), Mid-Atlantic Tribal Health Center (MATHC) in Charles City, Virginia.
The Government is seeking input to determine the availability of vendors who meet the definition of an “Indian Economic Enterprise” (HHSAR 326.601), and also/or sources that meet the small business size standards under the associated NAICS. The result of this market research will contribute in determining the method of procurement and acquisition strategy. This notice does not commit the Government to issue a solicitation or make an award.
Description of Services: The Contractor shall provide Grounds Maintenance Services. Refer to attached Performance Work Statement (PWS) for more detail and requirements.
Estimated Duration of Requirement: Base Year plus four 12-month option years.
Place of Performance: IHS Mid-Atlantic Tribal Health Center in Charles City, Virginia.
Instructions to Industry: All capable sources shall express written interest by responding to this sources sought notice via email to courtney.davis@ihs.gov with the following information:
1. Company name, address, email address, website address, telephone number, and business size/type (i.e., small business, 8(a), woman owned, veteran owned, Native American owned, etc.).
2. Company Point of Contact’s Name, telephone number, and e-mail address.
3. System for Award Management (SAM) Unique Entity Identifier (UEI) number, expiration, and registration status. All respondents must register on the SAM located at https://www.sam.gov.
4. Applicable company GSA Schedule number or other available procurement vehicle.
5. Interest/Capability Statement (no more than 1 page)
6. If American Indian/Native American owned business, then complete attached IEE Representation form.
*Responses must be submitted via email to the Primary POC no later than the specified closing date.
Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
Attachments:
• Performance Work Statement (PWS)
• IEE Representation form (as applicable)
Primary POC:
Courtney Davis
Contract Specialist
courtney.davis@ihs.gov
Files
| File | Type | Posted |
|---|---|---|
| PWS.pdf | ||
| IHS-IEE-Representation-Form_Jan-2022.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Grounds Maintenance Services for the IHS, Mid-Atlantic Tribal Health Center | Solicitation | |
| This notice | Pre-Solicitation |
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