Grass Hay Small Square Bale IDIQ Contract
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 12505B25Q0028
- Agency
- Midwest Area Field Research Implementation and Information Delivery, Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 111940 Hay Farming
- PSC
- 8710 Forage And Feed
- Place of performance
- Ames, Iowa 50010, United States
- Points of contact
-
- Debora Wells debora.wells@usda.gov (970) 631-4803
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of Agriculture Agricultural Research Service, specifically the Midwest Area, is soliciting quotes for a one-year Indefinite Delivery/Indefinite Quantity (IDIQ) contract for grass hay small square bales to be delivered to the National Animal Disease Center in Ames, Iowa. The solicitation requires vendors to provide high-quality grass hay meeting specific nutritional and quality specifications, including Grade No. 2 or upper Grade No. 3 hay with a Relative Feed Value between 70-110 and Crude Protein between 7-14%. Quoters must submit their proposals electronically to debora.wells@usda.gov by December 17, 2024, with all questions due by December 10, 2024 at 11:00 AM Central Time. The contract will be awarded using a Lowest Price Technically Acceptable (LPTA) evaluation method, which means the government will first assess technical compliance before selecting the lowest-priced technically acceptable quote. Vendors must be registered in the System for Award Management (SAM), accept credit card payments, and provide their company website and three customer references.
This solicitation is a 100% small business set-aside under NAICS code 111940 (Hay Farming) with a small business size standard of $2.5 million. The contract period runs from January 1, 2025 to December 31, 2025, with a projected need of approximately 75 tons of hay, and the ability to order between 5 and 55 tons per delivery, with a total contract maximum of 175 tons. Contractors must deliver hay directly from their farm to the NADC using clean vehicles not used for livestock transport, with deliveries required within five working days of order receipt. The hay must be from 2024 or 2025 crops, composed of approved grass varieties like Orchard Grass, Brome, and Timothy, with specific requirements for bale size (32-42 inches), weight (55-75 pounds), and quality. Deliveries will be made to the USDA NADC at 1920 Dayton Avenue, Building 14, in Ames, Iowa, with the government conducting inspections and forage analysis testing for each delivery.
Notice text
2 versions
Update #2 · Latest ·
Amendment 0001
The purpose of this amendment is to respond to industry questions.
______________________________________________
Solicitation number 12505B25Q0028 Grass Hay Small Square Bale IDIQ Contract is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-01. This is a 100% Total Small Business Set-aside. The associated NAICS code is 111940 (Hay Farming), with a small business size standard of $2.5M and a PSC Code of 8710 (Forage and Feed).
This acquisition is for the following item as identified in the Line Item Number(s):
0001 Grass Hay Small Square Bale 1-year IDIQ Contract
Specifications: See attached RFQ 12505B25Q0028
The Contractor shall make deliveries within five (5) working days after receipt of a telephone or written order from an authorized Government employee. Deliveries will be made with clean vehicles/trailers not used in the transportation of livestock. The Government anticipates award of a Firm Fixed Price contract.
Quoters responding to this announcement shall submit their quote in accordance with FAR 52.212-1. Submission of quote shall include the following:
1. Price
a. Vendor shall accept credit card for delivery order payment.
b. Price to include delivery and unloading at place of performance and any applicable credit card transaction fees per payment.
2. Technical Specifications
a. Quote shall include your company website address.
b. Quote shall include a minimum of three (3) customer references with current contact information
All responses shall be submitted electronically to debora.wells@usda.gov .
The basis for award is lowest price technically acceptable (LPTA). "LPTA" means the best value is expected to result from selection of the technically acceptable quote with the lowest evaluated price. The lowest priced quote will first be evaluated for technical acceptability in accordance with the minimum specifications identified. If determined not technically acceptable, it will be removed from competition and the next lowest priced quote will be evaluated for technical acceptability. This will continue until the lowest price quote is determined technically acceptable. Once the lowest priced quote is determined technically acceptable, then a determination of responsibility will be completed. If found responsible, evaluations will be closed and award will be made.
DELIVERY: Deliveries shall be made direct from the farm to the NADC without transfer from truck to truck or through terminals and unloaded at location specified by the NADC.
Hay Bales shall be delivered to
USDA NADC
1920 Dayton Avenue, Building 14
Ames, Iowa 50010.
INSPECTON AND ACCEPTANCE TERMS: See attachment 1 Statement of Work
See attached RFQ document for the Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition.
To be eligible for an award, all contractors must be registered in the System for Award Management (SAM). A contractor can contact SAM by calling 1-866-606-8220 or e-mail at www.sam.gov. NO EXCEPTIONS. All invoices shall be submitted electronically.
Quotes must be received via email to debora.wells@usda.gov by time specified in SF1449 box 8. Any questions shall be submitted no later than 10 December 2024 11:00 AM Central Time. Answers will be provided in an amendment to the solicitation.
Update #1 ·
Solicitation number 12505B25Q0028 Grass Hay Small Square Bale IDIQ Contract is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-01. This is a 100% Total Small Business Set-aside. The associated NAICS code is 111940 (Hay Farming), with a small business size standard of $2.5M and a PSC Code of 8710 (Forage and Feed).
This acquisition is for the following item as identified in the Line Item Number(s):
0001 Grass Hay Small Square Bale 1-year IDIQ Contract
Specifications: See attached RFQ 12505B25Q0028
The Contractor shall make deliveries within five (5) working days after receipt of a telephone or written order from an authorized Government employee. Deliveries will be made with clean vehicles/trailers not used in the transportation of livestock. The Government anticipates award of a Firm Fixed Price contract.
Quoters responding to this announcement shall submit their quote in accordance with FAR 52.212-1. Submission of quote shall include the following:
1. Price
a. Vendor shall accept credit card for delivery order payment.
b. Price to include delivery and unloading at place of performance and any applicable credit card transaction fees per payment.
2. Technical Specifications
a. Quote shall include your company website address.
b. Quote shall include a minimum of three (3) customer references with current contact information
All responses shall be submitted electronically to debora.wells@usda.gov .
The basis for award is lowest price technically acceptable (LPTA). "LPTA" means the best value is expected to result from selection of the technically acceptable quote with the lowest evaluated price. The lowest priced quote will first be evaluated for technical acceptability in accordance with the minimum specifications identified. If determined not technically acceptable, it will be removed from competition and the next lowest priced quote will be evaluated for technical acceptability. This will continue until the lowest price quote is determined technically acceptable. Once the lowest priced quote is determined technically acceptable, then a determination of responsibility will be completed. If found responsible, evaluations will be closed and award will be made.
DELIVERY: Deliveries shall be made direct from the farm to the NADC without transfer from truck to truck or through terminals and unloaded at location specified by the NADC.
Hay Bales shall be delivered to
USDA NADC
1920 Dayton Avenue, Building 14
Ames, Iowa 50010.
INSPECTON AND ACCEPTANCE TERMS: See attachment 1 Statement of Work
See attached RFQ document for the Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition.
To be eligible for an award, all contractors must be registered in the System for Award Management (SAM). A contractor can contact SAM by calling 1-866-606-8220 or e-mail at www.sam.gov. NO EXCEPTIONS. All invoices shall be submitted electronically.
Quotes must be received via email to debora.wells@usda.gov by time specified in SF1449 box 8. Any questions shall be submitted no later than 10 December 2024 11:00 AM Central Time. Answers will be provided in an amendment to the solicitation.
Attachments
| File | Type | Posted |
|---|---|---|
| 12505B25Q0028 0001 Industry Questions.pdf | ||
| Attachment 1 Statement of Work.pdf | ||
| RFQ 12505B25Q0028.pdf | ||
| Attachment 1 Statement of Work.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Grass Hay Small Square Bale IDIQ Contract | Award Notice | |
| Grass Hay Small Square Bale IDIQ Contract | Solicitation |
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