Golf Cart Rentals (Airshow 2025)
Closed Solicitation Posted
- Solicitation number
- FA468625Q0008
- Agency
-
Air Combat Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 532284 Recreational Goods Rental
- Place of performance
- Beale AFB, California 95903, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Combat Command is seeking golf cart rental services for the 2025 Air and Space Expo at Beale AFB, California. The solicitation requires a contractor to provide 65 golf carts, including both electric and gas-powered models, for a two-day event. Key contract requirements include delivering the carts by June 6, 2025, providing safety instructions to event staff, and maintaining on-site technicians to ensure equipment remains charged, fueled, and functional during event hours from 7:00 AM to 6:00 PM on June 6-8, 2025. The evaluation criteria will be based on the lowest-priced technically acceptable offer, with offerors required to submit completed representations and certifications. Potential vendors must submit their offers by March 7, 2025, at 10:00 AM PST, with questions due by February 27, 2025.
This procurement is a 100% small business set-aside under NAICS code 532284, with a small business size standard of $9.0 million. There is no indication of an incumbent contractor, as this appears to be a new requirement for a one-time event. The contract specifies the provision of 40 four-seat electric carts, 10 six-seat electric carts, and 15 four-seat gas-powered UTV carts with utility beds. The period of performance runs from March 14 to June 9, 2025, with the actual event taking place on June 6-8, 2025. Contractors must provide liability insurance of at least $50,000 and conduct a site survey within 30 days of award. The place of performance is Beale Air Force Base in California, with all equipment to be delivered and staged at the designated location for the air show.
Notice text
2 versions
Update #2 · Latest ·
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.
(ii). FA468625Q0008 is issued as an RFQ.
(iii). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03.
(iv). This will be solicited as a Set-Aside Status: 100% Small Business set-aside, with an associated NAICS code 532284 - Recreational Goods Rental and a small business size standard of $9.0M.
(v). A list of line-item number(s) and items, quantities, and units of measure is identified in Attachment 1, Section B - Supplies or Services & Prices or Costs. Offerors shall return completed as part of quote submission.
(vi). This Requirement is to procure Golf Cart Rental services for the execution of the 2025 2-day Air and Space Expo, as defined in the associated Statement of Work (SOW) for Beale AFB (BAFB), CA. The offeror shall provide and deliver a 65 golf carts (Both gas and electric) to Beale AFB, CA by 6 June 2025 at 7:00. The Contractor shall provide safety instructions and guidelines to all Event staff and volunteers who will be operating the golf carts prior to the release of the 65 golf carts. Technicians must be on-site during the airshow to ensure equipment remains charged, fueled, and functional during event hours. Technicians will issue golf carts each day and stage all golf carts at the designated staging location at the end of each day. On-site presence is required during event hours from 7: 00 AM to 6:00 PM on June 6, 7, and 8, 2025.
(vii). Date(s) and place(s) of delivery and acceptance and FOB point is identified in Attachment 1, Section F - Deliveries or Performance Schedules. Place of Contract Performance: Beale AFB, CA; Period of Performance: 14 March 2025 - 9 June 2025.
(viii). The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.
(ix). The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, applies to this acquisition and the specific evaluation criteria to be included is identified in Attachment 1.
(x). Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer.
(xi). The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.
(xii). The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive
Orders [1] Commercial Products and Commercial Services, applies to this acquisition and the additional FAR clauses cited in Attachment 1 are applicable to the acquisition.
(xiii). There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) necessary for this acquisition.
(xiv). The Defense Priorities and Allocations System (DPAS) and assigned rating is not applicable.
(xv). Offers are due Thursday 7 March 2025 @ 10:00AM PST to the POCs listed below.
(xvi). The name and telephone number of the individual(s) to contact for information regarding the solicitation is Contracting Officer – Teresa Perez, teresa.perez.9@us.af.mil and Contract Specialist, Lt. Joshua Sweat, joshua.sweat.2@us.af.mil.
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.
(ii). FA468625Q0008 is issued as an RFQ.
(iii). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03.
(iv). This will be solicited as a Set-Aside Status: 100% Small Business set-aside, with an associated NAICS code 532284 - Recreational Goods Rental and a small business size standard of $9.0M.
(v). A list of line-item number(s) and items, quantities, and units of measure is identified in Attachment 1, Section B - Supplies or Services & Prices or Costs. Offerors shall return completed as part of quote submission.
(vi). This Requirement is to procure Golf Cart Rental services for the execution of the 2025 2-day Air and Space Expo, as defined in the associated Statement of Work (SOW) for Beale AFB (BAFB), CA. The offeror shall provide and deliver a 65 golf carts (Both gas and electric) to Beale AFB, CA by 6 June 2025 at 7:00. The Contractor shall provide safety instructions and guidelines to all Event staff and volunteers who will be operating the golf carts prior to the release of the 65 golf carts. Technicians must be on-site during the airshow to ensure equipment remains charged, fueled, and functional during event hours. Technicians will issue golf carts each day and stage all golf carts at the designated staging location at the end of each day. On-site presence is required during event hours from 7: 00 AM to 6:00 PM on June 6, 7, and 8, 2025.
(vii). Date(s) and place(s) of delivery and acceptance and FOB point is identified in Attachment 1, Section F - Deliveries or Performance Schedules. Place of Contract Performance: Beale AFB, CA; Period of Performance: 14 March 2025 - 9 June 2025.
(viii). The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.
(ix). The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, applies to this acquisition and the specific evaluation criteria to be included is identified in Attachment 1.
(x). Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer.
(xi). The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.
(xii). The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive
Orders [1] Commercial Products and Commercial Services, applies to this acquisition and the additional FAR clauses cited in Attachment 1 are applicable to the acquisition.
(xiii). There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) necessary for this acquisition.
(xiv). The Defense Priorities and Allocations System (DPAS) and assigned rating is not applicable.
(xv). Offers are due Friday 7 March 2025 @ 10:00AM PST to the POCs listed below.
Q&A's are due Thursday 27 February 2025@ 10:00AM PST to the POCs listed below.
(xvi). The name and telephone number of the individual(s) to contact for information regarding the solicitation is Contracting Officer – Teresa Perez, teresa.perez.9@us.af.mil and Contract Specialist, Lt. Joshua Sweat, joshua.sweat.2@us.af.mil.
---------------------------------------------------------------------------------------------------------
Q&A questions 1-7 are uploaded as of 27 February 2024 and titled is:
"Questions and Answers-Golf CartAirshow2025_Dated27FEB25".
Update #1 ·
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.
(ii). FA468625Q0008 is issued as an RFQ.
(iii). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03.
(iv). This will be solicited as a Set-Aside Status: 100% Small Business set-aside, with an associated NAICS code 532284 - Recreational Goods Rental and a small business size standard of $9.0M.
(v). A list of line-item number(s) and items, quantities, and units of measure is identified in Attachment 1, Section B - Supplies or Services & Prices or Costs. Offerors shall return completed as part of quote submission.
(vi). This Requirement is to procure Golf Cart Rental services for the execution of the 2025 2-day Air and Space Expo, as defined in the associated Statement of Work (SOW) for Beale AFB (BAFB), CA. The offeror shall provide and deliver a 65 golf carts (Both gas and electric) to Beale AFB, CA by 6 June 2025 at 7:00. The Contractor shall provide safety instructions and guidelines to all Event staff and volunteers who will be operating the golf carts prior to the release of the 65 golf carts. Technicians must be on-site during the airshow to ensure equipment remains charged, fueled, and functional during event hours. Technicians will issue golf carts each day and stage all golf carts at the designated staging location at the end of each day. On-site presence is required during event hours from 7: 00 AM to 6:00 PM on June 6, 7, and 8, 2025.
(vii). Date(s) and place(s) of delivery and acceptance and FOB point is identified in Attachment 1, Section F - Deliveries or Performance Schedules. Place of Contract Performance: Beale AFB, CA; Period of Performance: 14 March 2025 - 9 June 2025.
(viii). The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.
(ix). The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, applies to this acquisition and the specific evaluation criteria to be included is identified in Attachment 1.
(x). Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer.
(xi). The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.
(xii). The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive
Orders [1] Commercial Products and Commercial Services, applies to this acquisition and the additional FAR clauses cited in Attachment 1 are applicable to the acquisition.
(xiii). There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) necessary for this acquisition.
(xiv). The Defense Priorities and Allocations System (DPAS) and assigned rating is not applicable.
(xv). Offers are due Thursday 7 March 2025 @ 10:00AM PST to the POCs listed below.
(xvi). The name and telephone number of the individual(s) to contact for information regarding the solicitation is Contracting Officer – Teresa Perez, teresa.perez.9@us.af.mil and Contract Specialist, Lt. Joshua Sweat, joshua.sweat.2@us.af.mil.
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.
(ii). FA468625Q0008 is issued as an RFQ.
(iii). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03.
(iv). This will be solicited as a Set-Aside Status: 100% Small Business set-aside, with an associated NAICS code 532284 - Recreational Goods Rental and a small business size standard of $9.0M.
(v). A list of line-item number(s) and items, quantities, and units of measure is identified in Attachment 1, Section B - Supplies or Services & Prices or Costs. Offerors shall return completed as part of quote submission.
(vi). This Requirement is to procure Golf Cart Rental services for the execution of the 2025 2-day Air and Space Expo, as defined in the associated Statement of Work (SOW) for Beale AFB (BAFB), CA. The offeror shall provide and deliver a 65 golf carts (Both gas and electric) to Beale AFB, CA by 6 June 2025 at 7:00. The Contractor shall provide safety instructions and guidelines to all Event staff and volunteers who will be operating the golf carts prior to the release of the 65 golf carts. Technicians must be on-site during the airshow to ensure equipment remains charged, fueled, and functional during event hours. Technicians will issue golf carts each day and stage all golf carts at the designated staging location at the end of each day. On-site presence is required during event hours from 7: 00 AM to 6:00 PM on June 6, 7, and 8, 2025.
(vii). Date(s) and place(s) of delivery and acceptance and FOB point is identified in Attachment 1, Section F - Deliveries or Performance Schedules. Place of Contract Performance: Beale AFB, CA; Period of Performance: 14 March 2025 - 9 June 2025.
(viii). The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.
(ix). The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, applies to this acquisition and the specific evaluation criteria to be included is identified in Attachment 1.
(x). Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer.
(xi). The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.
(xii). The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive
Orders [1] Commercial Products and Commercial Services, applies to this acquisition and the additional FAR clauses cited in Attachment 1 are applicable to the acquisition.
(xiii). There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) necessary for this acquisition.
(xiv). The Defense Priorities and Allocations System (DPAS) and assigned rating is not applicable.
(xv). Offers are due Friday 7 March 2025 @ 10:00AM PST to the POCs listed below.
Q&A's are due Thursday 27 February 2025@ 10:00AM PST to the POCs listed below.
(xvi). The name and telephone number of the individual(s) to contact for information regarding the solicitation is Contracting Officer – Teresa Perez, teresa.perez.9@us.af.mil and Contract Specialist, Lt. Joshua Sweat, joshua.sweat.2@us.af.mil.
Files
| File | Type | Posted |
|---|---|---|
| Questions and Answers-Golf CartAirshow2025_Dated27FEB25.pdf | ||
| Attachment 3 - WD 2015-5659 Rev 22.txt | TXT text file | |
| Attachment 1 - FA468625Q0008.pdf | ||
| Attachment 2 - SOW-Golf Carts_dated21Feb25.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Golf Cart Rentals (Airshow 2025) | Pre-Solicitation |
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