Generator Maintenance Services

The Department of Agriculture Agricultural Research Service is seeking quarterly generator maintenance services for the Dale Bumpers National Rice Research Center in Stuttgart, Arkansas. The solicitation, numbered 12405B25Q0074, requires maintenance for four generators and a fire pump engine, including critical components such as batteries, fuel systems, cooling systems, and software updates. Vendors must be registered in the System for Award Management (SAM) and submit both a technical quote demonstrating maintenance knowledge and a separate price quotation. The contract will be awarded on a best value basis using a firm-fixed price approach, with vendors required to confirm access to Cummins proprietary software and provide three past performance references from similar projects completed within the last two years. Key dates include a mandatory site visit on May 6, 2025, and an electronic submission deadline of May 15, 2025, at 3:00 pm Central Time to frank.palmer@usda.gov.

The solicitation is designated as a total small business set-aside under NAICS Code 811310, with a $12.5 million size standard. The contract encompasses a 12-month base period with four additional 1-year option periods, potentially spanning five years from June 2025 through May 2030. While no incumbent contractor is specified, the scope includes maintaining specific generator models including Cummins, Marathon, Kohler, and a John Deere fire pump engine. Maintenance will be performed quarterly between 7:30 am and 4:00 pm local time, excluding federal holidays, at the Stuttgart, AR facility. The contract includes a new 600 kw Cummins generator under warranty, and vendors will be compensated through the Department of the Treasury Invoice Processing Platform. Technicians will be permitted to park near generators and have direct access during service performance, with load bank testing also required as part of the maintenance protocol.