Gaylord Hood Cleaning and Inspection
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 70Z03525QKETC100
- Agency
-
Coast Guard
Department of Homeland Security
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- PSC
- J042 Maint/Repair/Rebuild Of Equip- Fire Fighting/Rescue/Safety Equip; Environ Protect Equip/Matls
- Place of performance
- Ketchikan, Alaska 99901, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Coast Guard Base Ketchikan is soliciting commercial services for the semi-annual cleaning and annual inspection and certification of two Gaylord commercial kitchen hood systems located in the Galley and Crow's Nest facilities. This combined synopsis/solicitation is issued as a Request for Quote (RFQ) and requires all work to be performed by a factory-trained and authorized Gaylord Industries technician in accordance with Gaylord Manufacturer Specifications, NFPA-96 standards, and applicable local codes. Contractors must submit completed pricing sheets and documentation proving Gaylord Industries factory certification to be considered technically acceptable. The contract will be awarded on a Lowest Price Technically Acceptable (LPTA) basis, with technical questions due by July 8, 2025, and quotes due by July 10, 2025. The contracting officer for this solicitation is Benjamin R. Reedy, and all submissions must be emailed to Benjamin.R.Reedy@uscg.mil.
This opportunity is designated as a Total Small Business set-aside with no incumbent contractor identified in the documentation. The contract includes a base year running from the date of award through September 30, 2026, with four additional 12-month option periods that may be exercised at the government's discretion, potentially extending the total contract duration to five years. The pricing structure requires firm fixed prices inclusive of all labor, equipment, tools, consumables, travel, and administrative costs, with separate line items for cleaning services and cleaning with annual inspection and certification services for each contract year. Work will be performed at USCG Base Ketchikan located at 1300 Stedman Street, Ketchikan, Alaska 99901, with specific scheduling requirements coordinated through the Public Works Division. The contractor must provide all necessary equipment including aerial lift equipment for roof access and submit detailed electronic PDF reports following each inspection.
Notice text
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.
This solicitation is issued as a Request for Quote (RFQ). The incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03.
The U.S. Coast Guard Base Ketchikan requires semi-annual cleaning and annual inspection and certification of its two (2) Gaylord commercial kitchen hood systems located in the Galley and Crow’s Nest facilities. Work must be performed by a factory-trained and authorized Gaylord Industries technician and meet the standards outlined in:
- Gaylord Manufacturer Specifications
- NFPA-96 (1998 Edition or current, as enforced by AHJ)
- Ketchikan Municipal Code (where applicable)
A full Statement of Work (SOW) and Pricing Sheet are provided as attachments to this solicitation.
PERIOD OF PERFORMANCE
- Base Year: Date of Award through 30 September 2026
- Option Periods: Four (4) additional 12-month periods may be exercised at the Government’s discretion
PLACE OF PERFORMANCE
USCG Base Ketchikan
1300 Stedman Street
Ketchikan, AK 99901
Email quote and required documents to:
Benjamin.R.Reedy@uscg.mil (Contracting Officer)
Quote Contents:
Offerors shall submit:
- Completed Pricing Sheet
- Documentation showing factory certification by Gaylord Industries
Technical Questions:
Submit by 8 July 2025 to:
Russell.M.Dever@uscg.mil (Technical POC)
CC: Benjamin.R.Reedy@uscg.mil
Subject line must read: “Gaylord Hood RFQ – Technical Question”
Award will be made on a Lowest Price Technically Acceptable (LPTA) basis.
To be deemed technically acceptable, the offer must:
- Meet all SOW requirements
- Include all required documentation
- Be submitted on time
See attachments for clauses and provisions applicable to this solicitation and the resulting award.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and Offeror Representations and Certifications—Commercial Products and Commercial Services, including paragraph (t). Additional examples include 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services, and 52.213-4, Terms and Conditions—Simplified Acquisitions (Other Than Commercial Products and Commercial Services).
Contracting officers will not consider the following representations when making award decisions or enforcing requirements:
- Paragraph (d) and (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services
Files
| File | Type | Posted |
|---|---|---|
| Wage Determination 15-5685.txt | TXT text file | |
| SOW.pdf | ||
| Provisions Clauses and Payment instructions.pdf | ||
| Pricing Sheet.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Gaylord Hood Cleaning and Inspection | Award Notice | |
| This notice | Solicitation |
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