Gatan Ancillary Instrument Systems Maintenance Service Agreement

The Army Materiel Command Army Contracting Command at Aberdeen Proving Ground seeks preventive maintenance services for Gatan ancillary instrument systems, with responses due August 17, 2026. The procurement is issued as a sole-source Request for Quote under FAR 13.106-1(b)(1)(i) to GATAN, INC (CAGE 63636, Warrendale, Pennsylvania), though all proposals received prior to closing will be considered.

Place of performance is Aberdeen Proving Ground, Maryland. The contractor shall provide Original Equipment Manufacturer authorized maintenance for an Apex Pegasus Integrated X-ray Energy Dispersive Spectrometer (XEDS) and Electron Backscatter Diffraction (EBSD) System (Serial Number 11214), including an Octane Elite Super (S/N 21522) and Velocity Super System (S/N 4119), plus Silicon Drift Detector Module Coverage. The contract structure comprises one base year and four optional one-year renewal periods at the Standard Plus service level.

Service requirements include one preventive maintenance visit per year, unlimited telephone support during normal business hours (8:30 A.M. to 5:00 P.M., excluding weekends and Federal holidays), onsite repair visits with a targeted response time under 48 hours, priority emergency service with an eight-hour telephone response target, 24-hour availability for service request initiation via telephone and email, free emergency service and replacement parts (except consumables), and up to two onsite emergency services. Contractor personnel must maintain appropriate personnel security clearances per ARL security authority, adhere to facility access requirements, and comply with anti-terrorism and operations security procedures.

The NAICS code is 335999 (All Other Miscellaneous Electrical Equipment and Component Manufacturing); PSC is J036 (Maint/Repair/Rebuild of Equipment—Special Industry Machinery). Compensation is Firm Fixed Price with NET 30 payment terms. The Government estimates that only Gatan possesses proprietary servicing authorization; equipment replacement would cost upwards of $100,000 per unit.