Gardening Services for the American Embassy in Quito, Ecuador
Closed Solicitation Posted
- Solicitation number
- 19EC7526R0002
- Agency
-
US Embassy Quito
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- Place of performance
- Quito Pichincha Ecuador
- Points of contact
-
- Matthew Madden quitocontracts@state.gov +5959323985000
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State, US Embassy Quito, seeks gardening and landscaping services at the embassy compound and Chief of Mission residence in Quito, Ecuador, with proposals due June 22, 2026 at 16:00. The procurement is a WOSB set-aside.
Place of performance is Quito, Ecuador, encompassing three locations: the Chancery Compound (28,000 m²), Chief of Mission Residence (28,000 m²), and Deputy Chief of Mission Residence (850 m²). The contract is a fixed-price performance-based IDIQ with a one-year base period, four one-year option periods, and a six-month extension option under FAR 52.217-8. The NAICS code is 561730, Landscaping Services; PSC is S208.
Services include routine lawn care (grass cutting at 4–6 centimeters, edging, trimming), weeding, pruning, leaf removal, debris disposal, watering, fertilization, pest and disease control, clay tennis court maintenance (daily and quarterly), and sports field upkeep. Standard services are priced monthly on a firm fixed-price basis; temporary additional services are priced per square meter (minimum 5,000 m², maximum 100,000 m² per order or series), with estimated 7,140 m² of base-year services. The contractor must supply all labor, materials, equipment, and insurance.
The contractor must be an established Ecuadorian company with minimum five years of specialized gardening experience, current business registration and licenses, and evidence of general liability and workers' compensation insurance. Required personnel include a full-time English-speaking supervisor, certified horticulturist, certified arborist, occupational health and safety technician, and support staff. The contractor must comply with U.S. safety standards (EM 385-1-1, OSHA) and Ecuadorian labor laws, maintain a detailed Grounds Maintenance Plan, and submit Material Safety Data Sheets for all chemical products for approval before use.
A mandatory pre-proposal conference and site visit are scheduled for May 7, 2026 at 9:30 AM. Questions are due May 13, 2026 at 12:00 PM. Proposals must be submitted electronically in separate technical and financial documents to quitocontracts@state.gov in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat PDF format, with file size not exceeding 25MB per file. Proposals must include SF 1449, pricing, representations and certifications, IRS Form W-14, and proof of SAM registration. Award will be made to the responsible company submitting an acceptable proposal at the lowest price based on initial proposals; discussions may be held with competitive-range offerors if necessary. Contracting Officer Matthew Madden administers the procurement.
Notice text
3 versions
Update #3 · Latest ·
Related Notice-Presolicitation: 19EC7526R0002 posted on 04/08/2026 (typo error: 19EC7525R0002)
Enclosed is a Request for Proposals (RFP) for Gardening Services at US Embassy Quito Compound and Chief of Mission Residence. If you would like to submit a proposal, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable proposal at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference at the site. The pre-proposal conference will be held on May 7,2026 at 9:30 am at the Quito Embassy located at Avigiras E12-170 y Av. Eloy Alfaro; site visits will be conducted after it. Prospective offerors should contact quitocontracts@state.gov, by April 29, 2026 at 13:00 for additional information or to arrange entry to the building.
Send questions to quitocontracts@state.gov, no later than May 13,2026 at 12:00pm. Proposals are due by June 22, 2026 at 16:00. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to quitocontracts@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 25MB. If the file size should exceed 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB each. Please submit technical proposal and pricing, separately to quitocontracts@state.gov. Failure to that may deem the offeror’s proposal to be considered non-responsive and no further consideration will be given.
In order for a proposal to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. A completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11; if applicable.
6. Proof of SAM Registration
Notwithstanding FAR 4.203-1(b)(5)(ii), the Contracting Officer has determined that it is in the best interest of the U.S. Government that offerors be registered in the SAM (System for Award Management) database at https://www.sam.gov and have an active SAM account at the time of submitting a proposal. Failure to be registered at time of proposal submission shall deem the offeror’s proposal to be considered non-responsive to the solicitation instructions and no further consideration will be given. Therefore, qualified offerors are highly encouraged to register immediately if interested in submitting a response to this contracting opportunity.
Update #2 ·
Related Notice-Presolicitation: 19EC7526R0002 posted on 04/08/2026 (typo error: 19EC7525R0002)
Enclosed is a Request for Proposals (RFP) for Gardening Services at US Embassy Quito Compound and Chief of Mission Residence. If you would like to submit a proposal, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable proposal at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference at the site. The pre-proposal conference will be held on May 7,2026 at 9:30 am at the Quito Embassy located at Avigiras E12-170 y Av. Eloy Alfaro; site visits will be conducted after it. Prospective offerors should contact quitocontracts@state.gov, by April 29, 2026 at 13:00 for additional information or to arrange entry to the building.
Send questions to quitocontracts@state.gov, no later than May 13,2026 at 12:00pm. Proposals are due by June 15, 2026 at 16:00. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to quitocontracts@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 25MB. If the file size should exceed 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB each. Please submit technical proposal and pricing, separately to quitocontracts@state.gov. Failure to that may deem the offeror’s proposal to be considered non-responsive and no further consideration will be given.
In order for a proposal to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. A completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11; if applicable.
6. Proof of SAM Registration
Notwithstanding FAR 4.203-1(b)(5)(ii), the Contracting Officer has determined that it is in the best interest of the U.S. Government that offerors be registered in the SAM (System for Award Management) database at https://www.sam.gov and have an active SAM account at the time of submitting a proposal. Failure to be registered at time of proposal submission shall deem the offeror’s proposal to be considered non-responsive to the solicitation instructions and no further consideration will be given. Therefore, qualified offerors are highly encouraged to register immediately if interested in submitting a response to this contracting opportunity.
Update #1 ·
Related Notice-Presolicitation: 19EC7526R0002 posted on 04/08/2026 (typo error: 19EC7525R0002)
Enclosed is a Request for Proposals (RFP) for Gardening Services at US Embassy Quito Compound and Chief of Mission Residence. If you would like to submit a proposal, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable proposal at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference at the site. The pre-proposal conference will be held on May 7,2026 at 9:30 am at the Quito Embassy located at Avigiras E12-170 y Av. Eloy Alfaro; site visits will be conducted after it. Prospective offerors should contact quitocontracts@state.gov, by April 29, 2026 at 13:00 for additional information or to arrange entry to the building.
Send questions to quitocontracts@state.gov, no later than May 13,2026 at 12:00pm. Proposals are due by May 26, 2026 at 16:00. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to quitocontracts@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 25MB. If the file size should exceed 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB each. Please submit technical proposal and pricing, separately to quitocontracts@state.gov. Failure to that may deem the offeror’s proposal to be considered non-responsive and no further consideration will be given.
In order for a proposal to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. A completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11; if applicable.
6. Proof of SAM Registration
Notwithstanding FAR 4.203-1(b)(5)(ii), the Contracting Officer has determined that it is in the best interest of the U.S. Government that offerors be registered in the SAM (System for Award Management) database at https://www.sam.gov and have an active SAM account at the time of submitting a proposal. Failure to be registered at time of proposal submission shall deem the offeror’s proposal to be considered non-responsive to the solicitation instructions and no further consideration will be given. Therefore, qualified offerors are highly encouraged to register immediately if interested in submitting a response to this contracting opportunity.
Files
| File | Type | Posted |
|---|---|---|
| C.SF30 _19EC7526R0002-0002.pdf | ||
| C.SF30 _19EC7526R0002-Amend1.pdf | ||
| Pricing Table.xlsx | XLSX spreadsheet | |
| A.SF1449.pdf | ||
| A.RFP 19EC7526R0002.pdf | ||
| A. Cover Letter.pdf |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Gardening services for The US embassy in Bogotá, Colombia | US Embassy Bogota | No set-aside | |
| RFQ - 19ZA6027Q0001 - Garden Maintenance Services | Department of State | No set-aside | |
| Landscaping, Grounds & Lawn Care, and Gardening Services – U. S. Consulate General Merida, Mexico | Department of State | No set-aside | |
| S208--Grounds Maintenance Services for the St. Louis VA Medical Center Jefferson Barracks | Veterans Integrated Service Network 15 | Service-Disabled Veteran-Owned Small Business |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity