Summary of Request for Proposal

This is a cover letter and solicitation announcement for Request for Proposal (RFP) number 19EC7526R0002 for Gardening Services at the U.S. Embassy Quito Compound and Chief of Mission Residence. The U.S. Government intends to award a contract to the responsible company submitting the acceptable proposal at the lowest price, based on initial proposals without discussions unless deemed necessary for competitive range offerors.

Prospective offerors must submit proposals electronically to quitocontracts@state.gov by May 26, 2026 at 16:00, with questions due by May 13, 2026 at 12:00 pm. A mandatory pre-proposal conference will be held on May 7, 2026 at 9:30 am at the Quito Embassy located at Avigiras E12-170 y Av. Eloy Alfaro, with site visits available after the conference by contacting quitocontracts@state.gov by April 29, 2026. Proposals must be submitted in English in specific file formats (MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat pdf) with a maximum file size of 25MB, with technical proposals and pricing submitted separately. Required submissions include SF-1449, Section 1 Pricing, Section 5 Representations and Certifications, additional information per Section 3, completed IRS Form W-14, and proof of SAM registration. Failure to register in the SAM (System for Award Management) database at the time of proposal submission will result in the proposal being deemed non-responsive.