Gardening services at residences

The U.S. Department of State, General Services Office at the U.S. Embassy Brussels is soliciting quotations for comprehensive gardening and landscaping services at three diplomatic residences in Brussels, Belgium under Solicitation Number 19BE2026Q0002. The scope of work includes complete grounds maintenance encompassing grass cutting (minimum weekly during peak season), edging, trimming, weeding, turf repair, pruning, leaf and debris removal, watering, fertilization (minimum twice annually), and pest control. The contract will be awarded to the responsible company submitting the lowest-priced, technically acceptable offer based on evaluation criteria including past performance, technical capability, organizational capacity, and pricing. Award may be made on initial quotations without discussions, though the government reserves the right to conduct discussions with companies in the competitive range if necessary. Quotations must be submitted electronically to BrusselsBids@state.gov by Wednesday, April 1, 2026 at 2:00 p.m. in Adobe Acrobat (pdf) format with file sizes not exceeding 30 MB, and prospective offerors may submit clarifying questions until close of business on Tuesday, March 24, 2026. All offerors must be registered in the SAM (System for Award Management) database prior to proposal submission, and incomplete proposals or those submitted after the deadline will not be accepted.

This is a stand-alone Firm Fixed Price contract with no set-aside designation, covering a one-year base period plus four one-year options for a potential five-year total performance period. Services will be performed Monday through Friday between 7:00 AM and 5:00 PM at three residences designated R002, R182, and R186 in 1000 Brussels, Belgium. The contractor must maintain quality standards with no more than one customer complaint per month, designate an English-speaking on-site supervisor, obtain background clearance for all personnel within 120 days of award, and comply with Belgian labor laws and local regulations. Pricing will be quoted in Euros and is subject to 21% Value Added Tax (VAT), which the Embassy will subsequently claim for refund through the Belgian Ministry of Finance. Key deliverables include insurance certificates (due within 10 days of award), a Grounds Maintenance Plan (due within 30 days), personnel lists, and a transition plan, with monthly payment requests submitted following completion of work.