G099 | HCHV Contracted Emergency Residential Services for VA Palo Alto Health Care System (San Mateo and Santa Clara Counties)
Closed Pre-Solicitation Posted
- Solicitation number
- 36C26126Q0066
- Agency
-
Veterans Integrated Service Network 21
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 624221 Temporary Shelters
- PSC
- G099 Social- Other
- Place of performance
- Palo Alto, California, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 21 is conducting market research through this Sources Sought announcement to identify vendors capable of providing Health Care for Homeless Veterans (HCHV) Contract Emergency Residential Services (CERS) for the VA Palo Alto Health Care System serving Santa Clara and San Mateo counties. The procurement seeks contracted emergency residential services to house and provide supportive care for homeless geriatric veterans over 50 years old, with services including room and board, case management, medical care coordination, permanent housing assistance, financial planning, and therapeutic rehabilitation. Contractors must employ licensed medical professionals trained in veteran care and emergency procedures, maintain an 85-90% bed occupancy rate, and operate according to harm reduction and Housing First principles to facilitate veterans' transition to independent housing. The announcement does not specify formal evaluation criteria but indicates that vendor responses will inform the government's procurement strategy and decision-making process. Interested contractors must submit a capability statement and response to specific questions via email to Austin.Mitts@va.gov by 12:00 P.M. PST on October 27, 2025, providing company socioeconomic status, legal name, SAM unique entity ID, primary contact information, and detailed experience with HCHV CERS programs.
This is a non-set-aside procurement with no identified incumbent contractors. The contract will operate on a per diem, Firm Fixed-Price basis for six emergency residential beds, with pricing structured daily across a projected five-year performance period from January 2026 through December 2030, representing approximately 2,190 to 2,196 days annually depending on the calendar year. No specific contract award value or budget range has been disclosed in the announcement, though the applicable NAICS code 624221 (Temporary Shelter) carries a small business size standard of $13.5 Million. Contractors must maintain current System for Award Management (SAM) registration, and Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB) are encouraged to participate if SBA verified and registered. This is a preliminary sources sought announcement only, and no formal solicitation currently exists; all information is subject to modification and not binding on the government.
Notice text
THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY.
No Solicitation is currently available.
All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government.
The applicable North American Industry Classification System (NAICS) Code is 624221, Temporary Shelter, and the small business size standard is $13.5 Million.
The Department of Veterans Affairs (VA) Network Contracting Office (NCO 21) is performing market research to determine if there are any vendors, regardless of business size, that can provide Health Care for Homeless Veterans (HCHV) Contract Emergency Residential Services (CERS) for the Veteran Affairs Palo Alto Health Care System (VAPAHCS) in Santa Clara and San Mateo counties, as described below. A draft Performance Work Statement (PWS) is attached.
BriefDescriptionofServicesSee attached PWS. Capability Statement
All interested contractors must respond by email to Austin.Mitts@va.gov before 12:00 P.M. PST on October 27th, 2025
Please answer the following questions when responding:
- What is your company’s Socioeconomic Status? (ex: small business, large business, SDVOSB, etc.)
a. If SDVOSB or VOSB, are you registered with the Small Business Administration?
- Provide Company’s legal name along with Unique Entity ID (SAM) number.
- Primary point of contact, including phone number and e-mail address.
- Capabilities Statement.
- Describe experience in providing Health Care for Homeless Veterans (HCHV) Contract Emergency Residential Services (CERS) as described in the attached description of services.
- List other Projects (Government and Commercial) that are similar in scope and size.
- As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, “At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.” See FAR 52.219-14 and FAR 52.219-27 available in full text at https://www.acquisition.gov/far/html/52_217_221.html
7a. Of the service actions listed above, which one(s) will your company perform as the prime contractor using its own personnel without subcontracting?
7b. With respect to the service actions listed above, which action(s) do you intend on subcontracting or using other than your company’s own personnel?
7c. Of those services that will be performed, approximately what percentage will be paid to the subcontractor(s)?
- GSA Contract Number, if applicable.
- Will the Veterans housed under this requirement be in a double or single occupancy rooms?
- Do you currently own or lease a facility to house 6 veterans or beds for 6 veterans? If not, what is your plan to acquire a facility?
- Fill out the price estimate (5 ordering periods) below.
*Failure to provide the information requested above (items 1-10) will be considered non- responsive and will not be considered a viable source.
The Government will use this information when determining its business type decision.
This synopsis is not to be construed as a commitment by the Government and no contract will be awarded as a direct result of this Sources Sought announcement.
Notes: Contractors must have a current registration in the System for Award Management (SAM) at https://sam.gov/SAM/
SDVOSB and VOSB firms should be registered at the time of quote submission and SBA verified at SBA - Dynamic Small Business Search
CLIN
Description
Quantity
Unit
Unit Price
Total Price
0001
HCHV Contract Emergency Residential Services (CERS)
Provide 6 beds per day to Homeless Veterans on a per diem basis in accordance with the PWS
6 beds x 365 day = 2,190 days
Projected Period of Performance – Base: 01/01/2026 – 12/31/2026
2,190.00
Day
$
$
1001
HCHV Contract Emergency Residential Services (CERS)
Provide 6 beds per day to Homeless Veterans on a per diem basis in accordance with the PWS
6 beds x 365 day = 2,190 days
Projected Period of Performance – Year 2: 01/01/2027 – 12/31/2027
2,190.00
Day
$
$
2001
HCHV Contract Emergency Residential Services (CERS)
Provide 6 beds per day to Homeless Veterans on a per diem basis in accordance with the PWS
6 beds x 366 day = 2,196 days
Projected Period of Performance – Year 3: 01/01/2028 – 12/31/2028
2,196.00
Day
$
$
3001
HCHV Contract Emergency Residential Services (CERS)
Provide 6 beds per day to Homeless Veterans on a per diem basis in accordance with the PWS
2,190.00
Day
$
$
6 beds x 365 day = 2,190 days
Projected Period of Performance – Year 4: 01/01/2029 – 12/31/2029
4001
HCHV Contract Emergency Residential Services (CERS)
Provide 6 beds per day to Homeless Veterans on a per diem basis in accordance with the PWS
6 beds x 365 day = 2,190 days
Projected Period of Performance – Year 5: 01/01/2030 – 12/31/2030
2,190.00
Day
$
$
Total Price
$
See attached document: GERIATRIC PENINSULA PWS FINAL updated
Files
| File | Type | Posted |
|---|---|---|
| GERIATRIC PENINSULA PWS FINAL updated.pdf | ||
| HCHV CERS Geriatric VA Palo Alto Sources Sought Notice.pdf |
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