FY27 Powell Hall Rental - 4 December 2026

The 375th Contracting Squadron, Department of the Air Force Air Mobility Command, seeks a contractor to secure Powell Hall and five additional spaces at the Jack C. Taylor Music Center in St. Louis, Missouri, for a December 4, 2026 concert and VIP dinner, with quotations due November 18, 2026 at 10:00 a.m. CST. The procurement is a Total Small Business set-aside and a brand name requirement for Powell Hall.

Place of performance is St. Louis, Missouri, with venue access from approximately 2:00 p.m. to 10:00 p.m. on December 4, subject to reasonable adjustments within the 1400-2200 hour window. The requirement supports the U.S. Air Force Band of Mid-America's Spirit of the Season concert and Air Mobility Command Public Affairs' VIP dinner. The additional spaces are the Whitaker Room, Kemper Lounge, Berges Grand Lobby, Wightman Foyer, and Steward Family Education and Learning Center.

The contractor provides stagehands, truck loaders, lighting direction, uplighting, piano tuning for two pianos, box office and ticketing, ushers, concession workers, and VIP valet parking. Commodities include a retractable screen, projector, lectern, risers, chairs, music stands, and a portable bar. The Government furnishes all musical instruments except acoustic pianos, along with professional musicians and holiday decorations. The contractor remains fully responsible for performance whether services come through agents, managers, subcontractors, or intermediaries. Media permissions must allow the Government to photograph and record the event for television and Air Force media and social-media distribution.

The quotation must include written confirmation from Powell Hall's authorized representative of willingness and ability to furnish the venue, spaces, services, and equipment contingent upon award. Any venue reservation deposit must be credited toward the total contract price, and the quotation must identify the deposit amount, due date, refundability, and cancellation terms.

The award is a single-award firm-fixed-price contract evaluated on Lowest Price Technically Acceptable basis. Technical acceptance and fair and reasonable pricing determine award eligibility. Volume I (administrative and technical information) is limited to 10 pages, and Volume II contains price.

Questions are due by noon CST on November 16, 2026. The contractor must confirm all event details with the Government representative by November 20, 2026, and confirm that all required services are secured by November 24, 2026. Payment follows completion and Government acceptance of all services and deliverables. Quotations go to shawna.kuebler.1@us.af.mil and margret.west@us.af.mil.