Attachment 3 - Statement of Work.pdf

STATEMENT OF WORK

Band of Mid-America Spirit of the Season (SOTS) – Powell Hall Rental

Scott AFB, IL December 04, 2026

1. BACKGROUND

The United States Air Force (USAF) Band of Mid-America is a musical organization whose mission is to inspire immediate and long-lasting morale and esprit de corps for Scott Air Force Base, IL and the United States of America. To support this effort, the Band of Mid-America reaches over 70 million listeners via live and televised events each year. Under the direction of the Commander, Air Force Bands actively design a wide variety of musical events to bridge language and cultural differences to engage, inform, entertain, and inspire audiences. Bands perform the right music for the right event and utilize performing styles and techniques to establish a sense of commonality and community with targeted audiences. In support of this mission, the Band of Mid-America is seeking a professional quality concert venue and professional services for its annual Spirit of the Season (SOTS) performances to be held at Powell Hall in St. Louis, MO. This event will be performed for an in-person audience and will also be recorded for future broadcasts on television as well as Air Force media and social media outlets.

2. DESCRIPTION OF REQUIREMENT.

The purpose of this Statement of Work is to define the requirements for Powell Hall as a professional concert venue for the USAF Band of Mid-America’s “Spirit of the Season” performances, Period of Performance of 04 December 2026.

Venue Rental: The Contractor shall secure and provide Powell Hall at the Jack C. Taylor Music Center, 718 N. Grand Blvd., St. Louis, MO 63103 and all associated costs and service fees laid out below for all activities specified in this SOW. The Contractor shall enter into and administer all agreements necessary to furnish Powell Hall. The Contractor remains fully responsible for performance of this contract regardless of whether Powell Hall is secured through an agent, manager, subcontractor, or other intermediary. There will be no rescheduling of canceled events.

The Contractor shall ensure that Powell Hall and Powell Hall’s authorized representative understand and accept the required dates, locations, and services. Powell Hall is essential to performance of the contract. No substitution is authorized. The Contractor shall notify the Contracting Officer immediately upon learning of any circumstance that could affect Powell Hall’s availability.

Additional room requirements: The Contractor shall obtain three additional spaces within Jack C.

Taylor Music Center: 1. Whitaker Room. 2. Kemper Lounge. 3. Steward Family Education and Learning Center 4. Berges Grand Lobby and 5. Wightman Foyer.

Production Service Needs: The Contractor shall coordinate with Powell Hall to obtain services for Stagehands, Truck loaders, Piano tuning in Powell Hall, and piano tuning in the Steward Family

Education and Learning Center, Box office staffing, usher service, concessions workers for Powell Hall and concession workers for ELC, Valet Parkers, and ticketing services.

Reservation deposit: If the venue requires a reservation deposit, the contractor will be responsible to pay the deposit to hold the 04 Dec 2026 performance date. All reservations fees paid must be credited towards the overall bill for this contract. The Government anticipates establishing a separate CLIN for the venue reservation deposit. If the awarded contractor accepts the Government Purchase Card, the Government may pay this CLIN by GPC following award and receipt of acceptable payment documentation. The deposit shall be included within the contractor’s total quoted price and shall be credited against the total contract amount; it is not an additional charge. The contractor shall identify the deposit amount, due date, refundability, cancellation terms, and any applicable card-processing fee in its quotation. Any refund due to the Government shall be credited to the original GPC unless otherwise directed by the Contracting Officer. Payment of the deposit remains subject to applicable acquisition, fiscal, and GPC requirements.

Professional Conduct: While performing contract requirements at Government-sponsored events, the Contractor shall comply with applicable federal, state, and local laws; installation and venue rules;

safety and security requirements; and Government instructions concerning access and conduct. The contractor shall maintain professional conduct. Harassment, unlawful discrimination, threatening conduct, unauthorized possession or use of controlled substances, and material disruption of rehearsals or performances are prohibited.

The Government POC may coordinate schedules, deliverables, and technical matters but is not authorized to change the contract, increase the contract price, alter the scope, or authorize additional services. Only the Contracting Officer may modify the contract.

Government-Furnished Property and Services: The Government will provide all musical instruments except acoustic pianos necessary for live music performances and will provide the professional musicians to perform the musical duties associated with the performance. The Government will also provide various holiday decorations to create a festive atmosphere.

Except for the Government-provided items specifically identified above, all other property, services, equipment, personnel, and expenses necessary for performance are the Contractor’s responsibility and shall be included in the contract price.

Contract Price: Except for items expressly identified as Government-furnished, the contract price shall include all costs necessary to furnish the required services including, but not limited to compensation, booking or agency commissions, and deposits.

Payment: The Contractor may submit an invoice after completion, and the Government will perform acceptance of all required services, documentation, and other deliverables. The Government will inspect and accept services and deliverables based on timely management of the concert hall, completion of the specified services listed herein, and delivery of required materials listed herein. Payment will be made in accordance with the contract’s applicable payment clause. The Government POC’s coordination or observation of services does not constitute acceptance unless the individual has been designated to accept performance.

The contractor shall ensure that Powell Hall provides all necessary services and deliverables to include the following:

SERVICES AND DELIVERABLES:

Overall list of requirements:

- Facilities:

o Powell Hall o Whitaker Room o Kemper Lounge o Berges Grand Lobby o Wightman Foyer o Steward Family Education & Learning Center (ELC)

- Services o Stagehands o Truck loaders o Lighting director o Uplighting o Piano tuning in Powell Hall o Piano tuning in ELC o Box Office staffing o Usher service o Concessions workers in Powell Hall o Concessions workers in ELC o Valet Parkers for VIPs o Ticketing services

- Additional Commodities o Retractable Screen o Piano in Powell Hall o Piano in ELC o Lectern o Risers o Chairs o Music stands o Portable Bar in ELC o Parking spaces for VIPs

1. Powell Hall rental, 04 Dec 2026 with following tentative schedule:

a. 1400hrs – arrive and unload

b. 1530hrs – Sound Check

c. 1630hrs – Break

d. 1830hrs – Doors open (may be variable depending on day of activities)

e. 1900hrs – Concert Begins

i. Use of in-house retractable screen and projector

ii. St. Louis Symphony Orchestra provides grand piano, music stands, and chairs for stage.

f. 2100hrs – Concert Ends

g. 2200hrs – Depart Venue

2. Wightman Foyer & Berges Grand Lobby, 04 Dec 2026 with following tentative schedule:

a. 1400hrs – Arrive and unload Flight Simulator and Santa area

b. 1800hrs – Clarinet Quartet, Brass Fanfare, and Flight Simulator Begin

i. 10x10 area for Mr. and Mrs. Claus with Government provided decorations

c. 1850hrs – All foyer and lobby activities go dark to prepare for concert

d. 2030hrs – meet and greet with performers

e. 2100hrs – All lobby/foyer activities end

3. Steward Family Education and Learning Center, 04 Dec 2026 – VIP Dinner with following tentative schedule:

a. TBD

4. Whitaker Room and Kemper Lounge as changing rooms, 04 Dec 2026 with following tentative schedule:

a. 1400hrs – arrive and load in

b. 1500 – 1850 – utilize rooms for personal item storage and changing area

c. 1900hrs – concert

d. 2030hrs – 2200hrs – changing and personal items storage.

5. Services required during Powell Hall usage:

a. Stagehands

b. Truck loaders

c. Lighting Director

d. Piano tunings, one in Powell Hall and one in ELC

e. Box Office staffing

f. Usher services

g. Concessions workers in Powell Hall and ELC

6. Specific Concert requirements from Powell Hall

a. Portable Bar in Education and Learning Center

b. Ticket Services

c. Chairs and music stands on Powell Hall stage and in Lobby for musical performances

d. Risers in Powell Hall

e. Lectern in Education and Training Center

f. Retractable Screen and Projector in Powell Hall

SERVICE REQUIREMENTS:

• Period of Performance. Powell Hall shall be available for the USAF Band of Mid-America to perform live, in-person in St. Louis, MO on 4 December 2026.

• Powell Hall will provide the concert venue, changing rooms, lobby area, and VIP Dining Room as stipulated above.

• The USAF Band of Mid-America will perform its Spirit of the Season concert at Powell Hall on 04

December 2026 with the concert beginning at 1900hrs.

• Powell Hall will provide chairs and stands for musical performances in Powell Hall, Education and Learning Center, and Lobby area.

• Powell Hall will provide piano and professional piano tuning services for two pianos in Powell

Hall and Education and Learning Center, respectively.

• Powell Hall will provide stagehands, truck loaders, lighting director, Box office staff, usher service, and concession vendors.

• Powell Hall will provide a retractable screen, projector, and risers for use during the concert.

• Powell Hall will provide a lectern and portable bar for use in the Education and Learning Center during the VIP Dinner. Food and Beverage services for the VIP Dinner will be separately acquired from this contract.

MILESTONES & DELIVERABLES.

• Powell Hall will supply confirmation of procured services no later than 24 Nov 2026.

• Powell Hall will confirm all details with Government representative no later than 20 Nov 2026.

• Powell Hall will meet all facility, equipment, services, and rental items outlined out in this statement of work.